DEVELOPMENT IMPACT FEE ADVISORY COMMITTEE Wednesday, Meeting Station East Entrance Boise Depot MINUTES I. Call to Order Committee Chair, Brian Wewers, called the meeting to order at 12:12 P.M. II. III. Attendance: Members: Tim Day, Mary Holden, David Jensen and Brian Wewers were present. Scott Raeber and Amber Van Ocker were absent. Staff: Tom Governale, Toby Norton, Cheyne Weston, staff, and Rob Lockward, Boise City Legal, were present. Minutes Recorder: Margaret C. Lancaster CAP-OM Approval of Meeting Minutes July 11, 2012 Motion: A motion was made by David Jensen To approve the July 11, 2012 minutes as written, seconded by Tim Day. The motion carried unanimously. IV. Action Items A. Request approval to use impact fees for green-up of Comba Neighborhood Park - (See current monthly financial report provided by Cindy Gould) Cheyne Weston brought the Committee members up to date on the reclassification of Comba Park. The Boise Parks & Recreation Commission did approve the addition of Neighborhood Park to the Comba Park designation as a special use site. This will enable staff to utilize funds earmarked for the neighborhood designation. Staff members Wendy Larimore and Toby Norton are in the process of redesigning the layout of the park. C. Weston noted that staff has asked for this park to be number one priority for green-up in the Neighborhood Park category. Staff is requesting the Advisory Committee to approve the use of $106,000 from the West Bench Neighborhood Park account for system and/or project improvements. This amount along with $104,000 from general fund Major Repair and Maintenance (R&M) totals $210,000, which is the estimated green-up cost for the park. Toby Norton reminded committee members that the Comba property is off Five Mile Road with access to the park off Five Mile. There is material on site that will need to be removed prior to green-up. Green-up improvement will
Page 2 include one acre of new turf, four trees, irrigation pump and well, irrigation system, mulch around trees and perimeter areas and a 4 x 820 LF chain link fence along the south property line. Boise Urban Garden School (BUGS) will be taking over next spring. Eventually the existing garden will be removed for additional parking and moved toward the back of the property. Underneath trees will be bark to conserve water, reduce mowing, etc. Brian Wewers asked what the total amount of acreage is. T. Norton stated the site is 3.4 acres. B. Wewers also questioned what work was performed under the grant. The grant allowed for development of a garden and temporary parking facility at a cost of $59,700. Motion: A motion was made by David Jensen To approve the green-up of Comba Park to consist of one acre of new turf, four trees, irrigation pump and well, irrigation system, mulch around trees and perimeter areas and a 4 x 820 LF chain link fence along the south property line, using $106,000 from the West Bench Neighborhood Parks account and $104,000 from R&M, seconded by Tim Day. The motion carried unanimously. B. 2013 Fees At Risk Report (8/2/2012) Memo from Mona Bryant Historical Financial report for 2012 (as of 6/30/2012) from Mona Bryant C. Weston informed the committee the fees in the Foothills/N River NP account that will be at risk at the end of September is $13,000. Currently staff has $30,000 committed to the Stewart Gulch shelter. At risk fees will have to be spent by September 30, 2012. If these fees are not spent by October 1, 2012, staff will need to submit a request for extension with City Council. At the end of FY 2013 an additional $120,288.89 will be in the 8 th year of aging. In FY 2013 in SE Boise NP there will be $56,775 in the 8 th year of aging and in 2014 an additional $68,897.61 will be in the 8 th year. Baggley Park tennis and volleyball courts are under contract for $173,764 which should expend at risk fees until FY 2016. In SW Boise NP there is $284,991 currently in the 7 th year of aging. We currently have $173,764 under contract for Peppermint Park amenities. The remaining $111,227 will be at the end of the 8 th year of aging therefore an extension request will need to be made of City Council. In the following year an additional $394,538 will be in the 8 th year of aging.
Page 3 C. Weston noted that in SW Boise CP there is currently $103,582 in the 8 th year of aging. Currently there is $17,500 under contract for development at Molenaar Diamond Park. Another $86,082 will be at the end of the 8 th year October 1, 2013 and the following year an additional $117,487 will be in the 8 th year. C. Weston noted there has been some discussion about the house that is located on the Molenaar property. Maria Minicucci, Property Manager, requested some time to contact BSU as they have a class that could possibly make repairs and improvements on the house at a reduced rate. The other option is to have the fire department burn it down. Unfortunately, the instructor is out until next week. B. Wewers questioned the way the impact fee structure is set up. B. Wewers asked if it would be prudent for the city to get rid of the park designations and just have the planning areas. T. Governale stated we have to keep the park designations; legally we don t need the planning areas. C. Weston indicated the system was set up utilizing planning areas so that equity in park development would be achieved throughout the city. This continues to be the preferred methodology to date. The new 8 year CIP coincides with this past process. B. Wewers feels that by breaking down by area it would appease the builders and the City would still have more flexibility. Further discussion on this issue to be forth coming. T. Governale remarked that the more common practice is to spend the funds city wide. That is what fire and police do in Boise. He also noted that it is sometimes challenging spending the funds in the district. B. Wewers observed that it would be a benefit to the City. T. Governale said it makes it easier for the City to spend. We can make it work either way. C. Weston mentioned that Marianne Williams Park was the exception. The City made obligations with the family to move the project forward at a faster pace. T. Day said the developers get a little bit bent on money being taken from them across the city and yet the west doesn t get as much spent on it as the east. C. Weston noted that the 25 year CIP Plan has been approved. The City is now looking at the 6 year plan. T. Governale stated that the 6 year plan is reviewed every two years.
Page 4 C. Weston noted that last year there was an audit and one of the assessments for parks was that we don t produce an annual report. We will be placing all reports electronically in a file along with the end of the year report. Motion: A motion was made by Mary Holden To approve the Fees at Risk Report, seconded by David Jensen. The motion carried unanimously. V. Discussions Items A. Future use of neighborhood park impact fees in Southwest planning area C. Weston reminded the committee members that one of the things Anne Westcott is working on is the annexation plan. Once Peppermint Park is built out there will be no parks that the collected funds can be used on. We would have to earmark a spot for a new neighborhood park. T. Governale stated the committee would need to look at the Comp Plan and amend it. Unless the City annexes some or all of the SW we won t have anything to spend the funds on. T. Day questioned what if you were to take areas, inventoried it once everything is filled in and then use the funds in another area. T. Governale stated this is all part of a larger discussion. T. Day noted that as a developer is asked to give up property for a city park, he is satisfying a community need for a park. B. Wewers remarked that in the SW area that is not annexed, we are collecting impact fees from the county and there is no way to use them. Have there been internal conversations? T. Governale stated yes. B. Fall DIFAC Tour C. Weston noted that M. Holden had spoken with him about the new fire station at Harris Ranch. When the tour is planned this fall we might wish to schedule in a tour of the fire station. C Weston had talked with Anne Westcott and she is still working on the 6 year CIP. The tour will either occur in September or October depending on when the 6 year CIP is completed. VI. Staff Reports A. Current revenue report (July) provided by Cindy Gould.
Page 5 Cindy Gould s report shows current revenue in each account. The West Bench show $106,733.18 and we will use that for the green-up of Comba Park. B. Wewers noted that there is $1,125,576.20 in Neighborhood Parks in SW Boise as well as $372,939.56 in Community Parks in SW Boise and questioned when these will become at risk. C. Weston noted we still have a 6 year reprieve. B. Current fire report provided by Kim Brown There was no discussion on the Fire Report. C Weston will ask Fire to host the lunch when the Committee takes its tour. VII. Informational Items VIII. New Business No items for August B. Wewers noted that he sees a lot of volleyball players at Baggley Park and that the tennis courts are coming along. C. Weston remarked that we had a discussion last month about park reclassification and whether the City Council needs to approve reclassifications. This committee is the only one that needs to express a voice on reclassifications of parks along with the Boise Parks & Recreation Commission approval. M. Holden requested information on the cutbacks in parks and on R.O.W. s. T. Governale mentioned that we received a lot of complaints during the trial period especially from the DeMeyer Park neighbors. We are now up to full maintenance and it looks like the vegetation is responding. B. Wewers questioned if the City maintains the green space on the freeway on/off ramps in Boise. They were really looking bad. T. Governale stated that we do take care of the on/off ramp green spaces and that they should begin looking better with the restoration of maintenance. IX. In the Matter of Adjournment There being no further business to come before the Committee at this time, the meeting was adjourned at 12:58 P.M.