GOVERNEMTN OF MAHARASHTRA MAHARASHTRA PRISON DEPARTMENT NAGPUR CENTRAL PRISON, NAGPUR -440020 E-TENDER NOTICE No. Ncp/Fct/E-Tender/Strips Roll/ 2017-2018 Main Portal : https:// Maharashtra.etenders.in Department e-tendering Portal https://mpd.maharashtra.etenders.in Prison Department Portal : www.mahaprisons.gov.in Superintendent, Nagpur Central Prison, Nagpur -440020. Government of Maharashtra invites online tenders for prison industries for the financial year 2017-18 from reputed manufactures or through their authorized manufacturer/ dealer/ stockiest/retailer for supply of following items. Tender documents will be available on above mentioned e- tendering site for purchase & downloading from dtd. 24 /11/2017 to dtd 1.12.2017 Serial No. Item Tendered Estimated Quantity in Kgs. Tender Document Fee EMD (In Rs) 1 Strips Roll 40x1 mm 18000 Kg 2000/- 10,000 /- 2 CRCA Round Pipe 16mmx1.22mm 16000 Mtr 2000/- 10,000 /- Schedule Seq MPD Stage No Vendor Stage 1 Release Tender - 2 - Tender Download 3-4 Close For Technical Bid Bid Preparation and online hash submission 5 Close For Price Bid - 6-7 Technical Bid Opening Re-encryption & control Transfer of Bid 8 Price Bid Opening - - - Start Date & Time 24-11-2017 10:00 24-11-2017 18:01 24-11-2017 18:01 02-12-2017 12:01 02-12-2017 12:01 02-12-2017 18:01 05-12-2017 10:00 05-12-2017 10:00 Expiry Date & Time Envelopes 24-11-2017 18:00 - Commercial Envelope C1,Technical 02-12-2017 12:00 Envelope T1 Commercial Envelope C1,Technical 02-12-2017 12:00 Envelope T1 02-12-2017 18:00 Technical Envelope T1 02-12-2017 18:00 Commercial Envelope C1 04-12-2017 18:00 Commercial Envelope C1,Technical Envelope T1 06-12-2017 18:00 Technical Envelope T1 06-12-2017 18:00 Commercial Envelope C1 ( R.R. Bhosale ) Superintendent Nagpur Central Prison Tender Notice Page 1
SPECIFICATIONS :- Item No. Description of goods with details of specification Quantity Price Per Kg. 1 Strips Roll 40x1 mm (Palang Patti) Specification : Tolerance As per IS 1852:1985 18000 Kg (Per Bundle 80 kg ) Tender Notice Page 2
Terms and Conditions:- Online tenders are invited in Two Envelope System (Technical Bid & Commercial Bid). Tenderer can download the tender form and specifications from the Electronic Tendering System of Maharashtra Prison Department, web portal https://maharashtra.etenders.in ; tenderer has to bear portal charges as applicable. 1. Tenderer has to submit Tender Form Fee & EMD by online payment gateway only. Tenderer should note that If Tender Form Fee &/Or EMD of any tenderer is not reflecting by online payment gateway on Tender Opening Date is liable for REJECTION without any reason. 2. For participating in e-tender, tenderer must follow guidelines given in section : Guidelines to Contractors on the Operations of Electronics Tendering System. 3. Priced Tender Form should invariably be uploaded duly signed along with the quotation. Tenderers have to submit tenders online in two envelopes system (Two Bid System ) as below: Envelope No. 1 (Technical Part ):- The first envelope should contain technical information of the unit such as following documents:- i. Tenderer should deposit Tender Fees and EMD amount online. EMD exemption can be availed if bidder submit valid certificate of exemption of Earnest Money Deposit as registration for supply/manufacturing of tendered product under "The Micro, Small & Medium Enterprises Development Act, 2006", or government undertaking enterprises. ii. Signed copy of Acceptance of Tender terms and conditions. iii. The tenderer should give self attested copy of incorporation certificate/company Registration Certificate / Shop Act license valid for of tendered product. iv. Sales Tax registration certificate/gst Enrollment Certificate and sales tax clearance up to March 2017. v. Self attested copy of PAN in the name of Firm or if PAN CARD is in the name of proprietor in that case attested copy certificate of firm registration is mandatory and Income Tax return for the last three financial years (till 31 March 2017). vi. The tenderer should state whether he/she has previously supplied the stores offered to any consignee under the Govt. of Maharashtra giving reference No., date & Prices. vii. Tenderer should submit certificate of authorization from original manufacture/authorized dealer with product description and validity of authorization. Authorized dealer shall also submit copy of award of dealership. Authorization letter will not be allowed to change after tender opening. Tender Notice Page 3
viii. Self Declaration on stamp paper of Rs. 100/- for not being black listed by any Govt. Organization for supply of goods to any government offices. If the documents are self attested certificate of its genuineness should be enclosed stating that if found false then punishable under IPC. Example - "Self Declaration" "I/We Shall obey rules & regulation regarding child labour, sexual harassment and labour fundamental rights applicable time to time. I/We are abraded to obey norms & rules set by Government regarding Forest, Mines, Human Rights, No discrimination and anti-corruption activities. I/We, the undersigned on behalf of M/s... do hereby declare that, I/We have not ever been blacklisted and there is/are no debarring actions in past or in process against us/firm for any default in supply of material/equipment or any reason in the contract entrusted to us/firm and also no enquiry is pending against us/firms by any Government organization I/We guarantee to submit single tender and there is no conflict and interests with the Purchasing Authorities. All the given documents are true and I am aware, if any document is found fake/fabricated immediate debarring action and legal action will be taken against me/us at any stage. In the event of any such information pertaining to the aforesaid matter found wrong at any time at any given point of time during the course of the purchasing my tender shall be liable for cancellation/termination without any notice at the sole discretion of the purchaser." ix. Information about annual turnover for last three financial years certified by CA. x. Names of partners of the firm and details of other firms owned by the proprietors. xi. xii. xiii. xiv. In the case of ISI Mark Stores, relevant certificate of ISI department should be attached. If item is under Rate Contract, Rate contract copy should be attached. If there is no rate contract mention it accordingly. All the documents mentioned as per item (i) to (xii) should be uploaded in technical envelope of tender on e-tendering portal. If required documents are not uploaded and not included in technical envelope the tender will liable for rejection. NOTE : At the time of TENDER SCRUTINY, Department Officials may ask tenderer to provide with Original Documents for Scrutiny. If Tender fails to provide documents within specified period, Department reserves the right to declare such tenderer as NON RESPONSIVE & may reject such bid out rightly. Tender Notice Page 4
Envelope No. 2 (Commercial Part):- The second envelope should contain only tender for quotations with terms and conditions (original cost, taxes FD/FOR Destination etc.) Rate should be quoted inclusive of rates + taxes + duties + charges if any. Tenderer should sign priced Tender Form. Tender not submitted as per the above-prescribed manner will be treated as invalid. 1) Earnest Money Deposit should be paid at Rs. 10,000 by online payment gateway only. The following categories are exemptped from payment of E.M.D. The manufacturing units located in Maharashtra and registered with D.G.S. & D. (If the item quoted is manufactured by them in Maharashtra) The state and Central Government and Semi-Government undertaking, if they are manufacturing the said item; The units permanently registered with Director of Industries, Maharashtra for the items mentioned in their permanent registration certificate. The S.S.I. Units registered with N.S.I.C. Government of India for their manufacturing items only. Registered Number and date to be furnished in each case, failing which the quotation will not be considered. Attested Photostat copy of valid registration certificate should accompany the quotation. 1. When the material is to be supplied from outside, Maharashtra State the stores should, if directed be get inspected D.G.S. &D. The Superintendent, Nagpur Central Prison before dispatch and the cost of the inspection will be borne by the supplier as per D.G.S. & D. Rules, should however, this office/indenters/consignee desires to inspect the material, and the stores should be offered for inspection to this office. T.A. and D.A. charges of the Inspecting Officer will have to be borne by the supplier. 2. Monthly capacity of the production which will be available for supply under the Contract should be indicated in the quotation. 3. Successful Tenders will have to pay Security Deposit 3 percent of total value of material within seven days of such intimation. 4. The Tenderer should clearly state whether his firm is registered with D.G.S. and D/S.S.I. Unit or has paid Earnest Money Deposit. The registration certificate should show that production of the item is commenced. Only provisional Registration of the items without commencement of production is not sufficient. 5. If the tendered is not registered as above or has not paid E.M.D. his quotation will not be considered. 6. Packing should be standard type and acceptable to Railway Authority and Government Insurance Fund. 7. The Photostat copy of valid S.S.I. Registration stating items manufactured should be accompanied with quotation. Tender Notice Page 5
8. Rate should be quoted F.D. /F.O.R Destination. Rate should be quoted inclusive of Taxes, Duties etc. (Break up May however be given separately indicating the rates of duties taxes etc. against confessional FORM) Vague quotations will not be considered. 9. The Tenderer should positively quote F.D. /F.O.R. rates separately in view of the following:- a) F.D. rates would be the one which will be applicable, when the Tenderer is supplying the material to the consignee s destination within, the same City/Corporation/Municipal Committee area where the consignee as well as the Tenderer are located, b) F.O.R. Destination rates would be on the basis of supplies to be made at any destination in Maharashtra State including the destination mentioned in clause for F.D. above at A 10. Delivery period within 15 days from demand date or earlier by the tendering authorities. If there is job work, the period required for completion of job work should be stated. 11. Quotations /tender form against assurance of raw material quota will not be considered. 12. Tenderer will have to supply the material to the jails godown/stores at Nagpur Central Prison, Nagpur. 13. The Tenderer will have to supply the stores exactly as per Tender Enquiry specifications and will be responsible to replace the defective supply at his risk and cost from the Nagpur Central Prison, Nagpur. 14. The supplier should undertake to extend the validity of the Bank Guarantee if offered as security deposit in case the supply of stores is delayed beyond the validity period of Bank Guarantee. 15. After supply of material, sampling will be done in the presence/absence of tenderer /representative. The sample will be sent to approved Government Laboratory for testing. Testing charges will be recovered from the tenderer. 16. Payment: - 90 percent payment after satisfactory laboratory test report and inspection note and balance amount after 30 days from the first payment will be made. 17. The Purchase Officer on behalf of Superintendent, Nagpur Central Prison reserves the right to reject any/all quotations without assigning any reasons. 18. No negotiations will be entertained after opening of tender. 19. The tender fee once paid will not be refunded under any circumstances. 20. The quotations/tenders giving short validity period will not be considered at all. 21. Conditional offers received other than the specified conditions mentioned in the tender enquiry are liable for rejection. 22. The Tenderer should quote only one rate against the tender enquiry. 23. Any correspondence regarding reduction in price unless asked for after opening of tender enquiry will not be entertained at all and their tenders will be liable for rejection. Tender Notice Page 6
24. The Tenderer shall attach a copy of the power of attorney in respect of the person/s who attend/s Nagpur Central Prison for tender opening further follow up work and also who is authorized to sign tenders agreements and other relevant documents. 25. The Superintendent, Nagpur Central Prison reserved the right to distribute the orders at acceptable rates amongst two or more Tenderer. 26. The Superintendent, Nagpur Central Prison, Nagpur reserves the right to channels the orders through any State Government Undertaking looking to its past performance and also with a view to have equitable distribution of orders and in the public interest, on 100 per cent basis at the acceptable rates. 27. If there are any specific Government directives such as reservation of items for units in Maharashtra non-eligibility of price, preference to S.S.I.units etc. for particulars item, the same would be applicable irrespective of the fact that it has not been incorporated in the tender notice. 28. The Tenderer should invariably quote a list of documents enclosed with the tender and the authorized person should duly sign the list. 29. All the Tenderer should note that failure to violation of following General Conditions, General Notes, their quotations are liable for rejection. 30. Price variation clause on any account is not acceptable. Increase in rate will not be considered at all. 31. Samples if called for will not be returned for any reasons. 32. Appropriate Income Tax will be deducted at source for job-work. 33. The purchasing Officer on behalf of the Superintendent of Nagpur Central Prison reserves right a) Of quantity increase or decrease of the item tendered and also cancellation of tender at any stage of the tender procedure. b) to accept or reject of tenders of those tenderers who participated in the five years but not supplied the raw material as per tender item and conditions. c) To cancel the whole e-process of purchasing raw material with or without any reason at any stage/level. The tender forms will be available on department s e-tendering Portal https://maharashtra.etenders.in I agree with all the all above terms and conditions. Date and Place Name, Signature and Rubber seal of Bidder Tender Notice Page 7
Tender Notice Page 8