School Year Budget Planning BUDGET FORUM

School Year Budget Planning BUDGET FORUM Administration Building June 8, 2016

Agenda Welcome and Introductions Budget Information Presentation Budget Forum Next Steps

Budget Planning Calendar October 28 January 11 January 13 February 24 January / February February 24 March March 10 March 16 April May School Board work session to discuss initial budget priorities Regular State Legislative session convenes Review draft budget priorities with School Board School Board adopts budget priorities Conduct meetings with Citizens Advisory Committee (CAC), Principals, and District Leadership Team to obtain feedback on Board s initial budget priorities School Board adopts budget priorities Departmental budget worksheets and staffing projections distributed Regular State Legislative session ends School Board work session on budget preparation Principal/Administrator meeting to discuss budget priorities; Departmental budget hearings Conduct budget information meetings with Budget Advisory Committee, CAC, and staff Board work session(s) on legislative impacts and budget priorities June 8 June 22 July 10 August Community Budget Forum and Presentation Superintendent s preliminary recommended budget presented to School Board Recommended budget available to the public School Board adoption of 2016 2017 budget

Budget Planning Standards with School Board Priorities Focus financial resources on programs that directly support the District s Strategic Plan and student achievement, with an emphasis on maximizing instructional time with certificated staff and: preparing students to successfully complete some form of higher education: technical program, 2 year or 4 year degree (T 2 4) supporting high achieving students at all grade levels ensuring content rich offerings for all students of all academic abilities maintaining a strong K 3 foundation (e.g., all day kindergarten and lower class size) increasing, where possible, new resources toward teaching and direct classroom activities consistent with School Board Resolution 2013 26 Maintain a safe learning and working environment for students and staff Sustain staff, parent and community support Maintain the District s: financial integrity investment in human capital, facilities, technology, and other physical assets commitment toward market sensitive employee compensation Retain an essential level of support services for District operations Assure revenue generating programs break even (e,g. Nutrition Services, Express, Camps, etc.) Budget decisions should be: Student focused practical sustainable (on going revenue supports on going expenditures) timely cost effective legal commensurate with adjustments in student enrollment evaluated on an ongoing basis, based on the standards

School Board Budget Priorities Goal 1: Increase Student Achievement 1.1 Provide staffing allocations that maximize class size funding and provide positive learning environments to include general education, special education, English language learners (ELD), nursing support, and option schools 1.2 Provide additional professional development for curriculum adoptions 1.3 Option school considerations (e.g. Odyssey expansion, dual language, etc.) 1.4 Core 24 planning 1.5 Expand alternative learning programs for middle school students (increased staffing) Goal 2: Provide a Safe, Productive Learning and Working Environment 2.1 Increase elementary school building support (also aligns with goals 1, 3, 4, 5) 2.2 Improve resource officer staffing and professional development (restorative practices) to improve providing a safe and secure learning and working environment, to include addressing disproportionality of referrals to justice system 2.3 Improve student services response to critical student behaviors

School Board Budget Priorities (Continued) Goal 3: Build and Maintain a Talented, Effective Workforce 3.1 Increase training opportunities for staff to obtain the knowledge, skills and abilities necessary to be successful throughout their career with SPS 3.2 Analyze position descriptions and job responsibilities 3.3 Increase recruitment presence and materials to continue progress toward a more diverse and effective workforce 3.4 Support professional development for curriculum, student behaviors, restorative practice, intercultural development training, and alternatives to suspension Goal 4: Operate Efficiently 4.1 Bargain provisions to meet the interests of both the District and the Spokane Education Association (SEA) (e.g. compensation, staffing, training and professional development, other bargaining unit specific needs) 4.2 Implement staffing recommendation from the Warehouse Performance Study 4.3 Conduct IT Security and IT System Review 4.4 Create predictable/sustainable general fund allocation for technology purchases and upgrades to backfill reduction in bond funding 4.5 Maintain financial integrity through minimum 5% unrestricted fund balance reserve Minimum fund balance policy adopted

School Board Budget Priorities (Continued) Goal 5: Ensure Public Support and Customer Satisfaction 5.1 Conduct communication audit to determine department organizational structure and overall communication effectiveness 5.2 Provide staffing allocations and resources to support and implement the School District s priority goals

Context for Budget Development The adopted State Budget provides additional resources to public K 12 schools in response to the Supreme Court s decision in the McCleary case and the state s obligation to continue progress toward full funding of basic education. Additional revenue allocations include: Cost of Living Adjustments 1.8% for state funded units Full day Kindergarten for all schools K 3 Lower Class Size Materials, Supplies & Other Costs (MSOCs) Local budget development incorporates Additional Revenue from the 2015 voter approved Maintenance & Operations Levy Other miscellaneous local, state and federal program revenue Additional student enrollment 90 students Maintenance level expenditures and new budget requests address the School Board s adopted budget priorities and new resources needed to accomplish 2016 2017 priority goals

General Fund Expenditures Budget Highlights Budget priorities were adopted by the School Board in February 2016 The Maintenance level budget was reviewed and adjusted to support ongoing operations for the 2016 2017 school year Internal budget hearings were conducted to obtain budget requests for 2016 2017 Pending budget recommendations along with adjustments to the Maintenance budget address the School Board s adopted priorities and the resources needed to accomplish Strategic Plan goals and objectives The preliminary expenditure budget implements existing salary schedules, including a 1.8% COLA for all employees; incorporates bargaining parameters and emerging issues such as new resources needed to address emerging student behaviors and professional development

Priority Goal and Budget Planning Budget requests under consideration to support the School Board s Budget Priorities and Strategic Plan Goals Goal 1: Increase Student Achievement Students will be provided rigorous academic and real life learning opportunities to become college and career ready. Students will be provided high quality, individualized instruction through exceptional teaching, consistent curriculum, and effective assessments Budget Considerations Add 4.0 FTE Classified Registered Nurse positions Add 1.0 FTE Occupational Therapist Increase Nursing coordinator to 12 month position Add Deaf Ed/HH Magnet Program to serve Deaf/HH students in grades K 6. Budget request includes staffing, supplies & materials for 1 classroom in 2016 2017. BOARD AUTHORIZED 6/1/16 K 2 Math Adoption Science/STEM consumables/additional enrollment Enhanced resources to support fine arts curriculum alignment, professional development, curriculum development, and cocurricular expansion of student activities.

Priority Goal and Budget Planning Goal 1: Increase Student Achievement Continued Budget Considerations Additional resources to support enrollment in K 12 music courses. Resources will be used to purchase instruments/materials for secondary programs; musical equipment maintenance and repairs; curriculum pilot; and Band and Strings Spectacular. Expand co curricular and extracurricular activities for high school students Elementary, Middle, High School Classroom/Instructional Technology such as digital cameras, projectors, doc cams, probes, graphing calculators, heart rate monitors and mobile devices, etc. Restore 1.0 Ed Tech facilitator. Resources to support a Dual Language program K 1to include professional development, curriculum, and program implementation training Option Schools Open Enrollment Publication printing Goal 1 Priority Requests $2,027,157

Priority Goal and Budget Planning Goal 2: Provide a Safe, Productive Learning and Working Environment Provide a physically and emotionally safe learning and work environment in support of continuous student improvement Budget Considerations Elementary Principal Assistants. Increase allocation from 12.5 to 26.5 FTE. The increased allocation will support service to students, staff and families during the school day. BOARD AUTHORIZED 5/4/16 Middle School. Add 1.0 to 2.0 FTE certificated staff per school to provide Tier 2 and Tier 3 student behavior support. Includes staffing, curriculum, professional development and computers. Middle School. Add 1.0 Teacher & 6.5 hour Para educator to support emotionally fragile students and assign to the MAP program. Includes staff equipment and supplies. High School. Add.60 FTE certificated staff per comprehensive high school to provide Tier 2 and Tier 3 student behavior support. The FTE will be used to provide resources to support students in addressing discipline and attendance challenges. The additional FTE will allow HS to refine practices centered on restorative work.

Priority Goal and Budget Planning Goal 2: Provide a Safe, Productive Learning and Working Environment Continued Budget Considerations Continued Eagle Peak. Add.5 FTE Principal Assistant to address increased number of students with extremely aggressive behaviors. Student Services. Increase current coordinator and add 1.0 coordinator to improve level of support to schools related to struggling students (primarily behavior) and to plan training sessions to address struggling students. Add 2.0 FTE Behavior Intervention Education Specialists to address students with high risk behaviors and education concerns. Provide strategies to assist students with self regulation, academic learning, and appropriate social interactions. Increase AED Coordinator stipend allocation for additional coordinators Goal 2 Priority Requests $ 2,195,490

Priority Goal and Budget Planning Goal 3: Build and Maintain a Talented, Effective Workforce Enhance student performance by attracting, supporting and developing a world class workforce Budget Considerations Enhance resources for professional development. Resources will be used in a train the trainer model to supplement additional resources already allocated in 2016 17 budget for staff professional development. Resources will be used in the following areas: 504 students Harassment, Intimidation, Bullying (HIB) Intercultural development Restorative practices Social emotional learning Positive Behavior Intervention Supports (PBIS) Right Response training Goal 3 Priority Requests $31,012

Priority Goal and Budget Planning Goal 4: Operate Efficiently Enhance academic quality and student outcomes through strong fiscal management, facility planning and effective governance Budget Considerations The preliminary budget includes bargaining parameters Add 1.0 FTE Custodian split between N.C./Skills Center Add 0.5 FTE Seasonal Plumber Add 0.25 FTE Seasonal Carpenter Add 0.5 FTE Seasonal Locksmith Add a 1.0 CLS FTE Asset Control Specialist for Textbook Depository (as recommended by the Warehouse Study). Substitutes for implementation and inventory supplies. Fund second year of high school athletic field maintenance plan required to maintain current use of fields Funding to maintain 12 year painting cycle for classrooms and public spaces Event Services: Increased cost for software license (includes Community Usage module) Payroll & Benefits: Overtime for implementation of new time card system, upgrade of employee online and Business Plus Staff computer replacements: Replacement of staff desktops & laptops that are 6 years old or older Goal 4 Priority Requests $923,062

Priority Goal and Budget Planning Goal 5: Ensure Public Support and Customer Satisfaction Student learning experiences will be supported and enriched by fostering effective communication as well as purposeful internal and community partnerships Budget Considerations Online volunteer system and background checks NSPRA Communications Audit, and support for focus groups Communications department: equipment needs (video, sound) Goal 5 Priority Requests $51,427

General Fund Revenue Summary Program Revenue 2015 16 Revised Budget (In Millions) 2016 17 Preliminary Budget Change Basic Instruction & Support $ 304.8 $ 318.9 $ 14.1 Skill Center 3.3 3.3 0.0 Grants 30.3 33.8 3.5 Community Services 7.3 7.9 0.6 Nutrition Services 14.2 14.6 0.4 Transportation 9.8 10.5 0.7 Total $ 369.7 $ 389.0 19.3

Budget Summary Expenditure Budget Summary Amount (In Millions) Preliminary Estimated Expenditure Budget $ 384.00 Budget Considerations: Goal 1 2.00 Goal 2 2.20 Goal 3 0.03 Goal 4 0.92 Goal 5 0.05 Total Preliminary Expenditure Budget $ 389.20 Amount Estimated Budget Summary (In Millions) Revenue $ 389.0 Expenditures 389.2 Estimated Revenues Over (Under) Expenditures ($ 0.2) Beginning Fund Balance Forecast, 9/1/2016 $ 27.4 Revenue Over (Under) Expenditures 0.2 Ending Fund Balance, 8/31/2017 $ 27.2

General Fund Expenditure Summary Percent of Expenditure Activity Teaching Classroom instruction and instructional assistants, extracurricular activities 2015 16 Adopted Budget (In Millions) 2016 17 Preliminary 57.02 % 58.02 % Teaching Support Counselors, librarians, nurses, curriculum, curriculum development, instructional professional development, student safety, etc. Other Support Activities Food service operations, pupil transportation, insurance, information systems, printing, facilities maintenance & operations, utilities, warehouse and Express child care Building Administration Principal s office: duties assigned to the principal, assistant or vice principal, and secretarial/clerical assistants, to coordinate and manage the operation of a school building Central Administration Supervision of instruction, food service, facilities, and transportation; Board of Directors, superintendent s office, governmental relations, business office, human resources, community relations, legal and audit fees, election costs 13.90 13.55 Total Teaching Activities 70.92 71.57 18.12 17.84 5.90 5.61 5.06 4.98 Total 100.00 % 100.00 %

Expenditure Summary By Activity (In Millions) Expenditure Activity 2014 15 Actual 2015 16 Budget 2016 17 Budget Teaching $186.9 $ 210.4 $ 225.8 Teaching Support 46.8 51.3 52.8 Other Support Activities 63.8 66.9 69.4 Building Administration 20.5 21.8 21.8 Central Administration 18.6 18.7 19.4 Total Expenditures $336.6 $ 369.1 $389.2

Budget Forum Questions and Comments

Next Steps Refine and reconcile budget estimates Review any additional budget considerations Continue to monitor and incorporate bargaining interests School Board Work Session to Review Priority Goals June 15th Superintendent s Preliminary Recommended Budget (information) June 22nd School Board Budget adoption by August 31, 2016 as required by law