Annual Budget Report October 1, 2015 September 30, 2016 Table of Contents Page Number 2. Summary (Salmon) 3. Where the Money Goes (Salmon) 4. Budget Category Definitions (Salmon) 5. Revenue Schedule (Cream) 6. Revenue Narrative (Cream) 7. Program & Program Funding (Continuation Grants) (Dark Pink) 8. Annual Contract Evaluation & Recommendation for Continuation Funding (Tan) 14. FY 2016 Program Continuation Funding List (White) 19. Menu of Outcomes / Indicators (Dark Yellow) 42. Contract Funding by Platforms (Light Pink) 47. FY 2016 Program Funding (Green) 48. FY 2016 New Program Funding Narrative (Green) 49. Funding Timeline through FY 2019 (Light Yellow) 50. Employee Salaries and Benefits Schedule and Narrative (Gold) 51. Organizational Chart (Gold) 52. Operating and Other Schedule (Blue) 53. Operating and Other Narrative (Blue) 54. Building & Capital Reserve / Mandatory Govt. Fees Narrative (Blue) 55. FY 2015 Estimated Lapse Report (Purple) 56. FY 2015 Estimated Lapse Narrative (Purple) 57. Three Year Projections (Gray) 58. Assumptions Underlying Three Year Projections (Gray)
Millage Rate:.4589 Revenue Children's Board Of Hillsborough County Fiscal Year 2016 Budget October 1, 2015 - September 30, 2016 SUMMARY FY 2015 FY 2015 FY 2015 FY 2016 Original Revised Estimated Budget Budget Budget Actual Ad-Valorem Taxes 30,151,302 30,151,302 30,550,000 32,423,607 Investment Income 40,750 40,750 55,000 60,000 Revenue Maximization 67,125 67,125 67,125 67,125 Administrative Services Organization (ASO) 400,000 400,000 106,400 185,000 Other Community Partner 160,000 160,000 160,000 160,000 Miscellaneous Income 30,000 30,000 6,000 8,500 Total Revenue 30,849,177 30,849,177 30,944,525 32,904,232 Program Program Funding (Continuation Grants) 27,400,784 27,401,475 26,242,266 27,965,432 New Program Funding (unallocated) 1,200,000 1,200,000 976,349 2,000,000 Total Program 28,600,784 28,601,475 27,218,615 29,965,432 Operating Employee Salaries and Benefits 3,053,994 3,053,994 2,974,525 3,354,895 Contracted Professional Services 463,213 491,394 501,794 512,838 Facility 465,923 503,565 614,481 226,012 Other Operating 313,205 313,205 251,959 290,687 Total Operating 4,296,335 4,362,158 4,342,759 4,384,432 Capital 428,000 428,000 160,000 - Mandatory Government Fees 1,418,193 1,418,193 1,415,838 1,532,861 Total 34,743,312 34,809,826 33,137,212 35,882,725 Net Spend Down of Fund Balance (3,894,135) (3,960,649) (2,192,687) (2,978,493) 2
Where the Money Goes 4% 4% 8% 84% Total Program Mandatory Government Fees Direct Operating Administrative Operating Total Program include continuation or program renewal and new funding expenditures. Mandatory Government Fees include tax collector s and property appraiser s fees, city storm water fee, and the community redevelopment assessment fee. Direct Operating include program support staff, resources for provider agencies, and conference center expenditures. Administrative Operating include all other operating expenditures including facility, finance, Information Technology, Administrative Services Organization (ASO) operations, human resources, executive office, senior staff, and public awareness. 3
Budget Category Definitions Revenue Ad-Valorem Taxes include current and delinquent ad-valorem tax revenue and excess fees returned to the Children s Board originally paid to the county based on the tax revenue. Investment Income includes revenue from various interest-bearing accounts. Revenue Maximization funding includes earnings generated when the Children s Board matches revenue from federal and state funding sources. This currently includes Department of Children and Families (DCF) adoption support. Administrative Services Organization (ASO) funding represents contributions from other funders specifically designated for use by providers in the community managed by the Children s Board ASO staff. These dollars are also included in the program expenditure line. An example is Department of Children and Families funding. Other Community Partner funding represents funds contributed from community partners that are added to our provider contract amounts and included in the program funding line, for example the School District of Hillsborough County. Miscellaneous Income consists of fiscal agent fees, contributions, and any other miscellaneous revenue received during the year. Program Funding represents provider contracts funded by Children s Board property tax revenue and funds contributed from our community partners. This amount also includes the dollars managed through the ASO. New Program Funding (unallocated) includes dollars budgeted for new program contracts, one time funding, and ongoing grants that will be released and awarded by a competitive or application process. Employee Salaries and Benefits include wages paid to all non-contractor employees. Benefits represent costs provided for salaried and hourly wage employees such as FICA, health insurance, unemployment, and retirement. Contracted Professional Services represents amounts budgeted for information technology, Hillsborough County Television, legal, media buys, auditing, Civil Service fees, and other professional services. Also included are support activities with provider agencies and community organizations for training events. Facility represents necessary costs to operate the Children s Board offices and conference center including utilities, Information Technology, maintenance, and repairs. Other Operating contains staff training, conference and meeting travel, postage, insurance, promotional activities, printing, supplies, advertising for Truth In Millage (TRIM) budget ads and other public notices, memberships and subscriptions. Capital include the budget for the building expenditures (A/C unit, roof and window repair). No capital expenditures are budgeted for FY 2016. Mandatory Government Fees include tax collector s and property appraiser s fees as well as the city storm water fee and the community redevelopment assessment fee. 4
Children's Board Of Hillsborough County Fiscal Year 2016 Budget October 1, 2015 - September 30, 2016 REVENUE SCHEDULE Millage Rate:.4589 FY 2015 FY 2015 FY 2015 FY 2016 Original Revised Estimated Budget Budget Actual Budget Ad-Valorem Taxes Current Ad-Valorem 29,926,302 29,926,302 30,350,000 32,223,607 Delinquent Ad-Valorem 100,000 100,000 75,000 75,000 Excess Fees Returned 125,000 125,000 125,000 125,000 Total 30,151,302 30,151,302 30,550,000 32,423,607 Investment Income Interest 40,750 40,750 55,000 60,000 Total 40,750 40,750 55,000 60,000 Revenue Maximization DCF Adoption Support 67,125 67,125 67,125 67,125 Total 67,125 67,125 67,125 67,125 Administrative Services Organization (ASO) DCF 150,000 150,000 50,000 75,000 BNET 150,000 150,000 - - Healthy Start - - 6,400 10,000 Hillsborough County 100,000 100,000 50,000 100,000 Total 400,000 400,000 106,400 185,000 Other Community Partner School District of Hills County 160,000 160,000 160,000 160,000 Total 160,000 160,000 160,000 160,000 Miscellaneous Income ASO Fiscal Agent Fees 30,000 30,000 5,000 8,500 Miscellaneous Revenue - - 1,000 - Total 30,000 30,000 6,000 8,500 Total Revenue 30,849,177 30,849,177 30,944,525 32,904,232 5
Narrative/Assumptions for FY 2016 Budget Revenue Ad-Valorem Taxes The FY 2016 Hillsborough County tax base estimate is $73,914,983,814, an increase of 7.76% from FY 2015. Ad-Valorem revenue is budgeted at 95% to account for the early discounted payment of taxes. The budgeted Ad-Valorem Tax is based on the millage rate of.4589, which is no change from the FY 2015 millage rate. o.5000 millage rate is the maximum allowable millage under the Children s Board statute. Current Ad-Valorem Tax revenue has increased by $2,297,305 (7.7%). Delinquent Ad-Valorem revenue has been reduced by $25,000 to $75,000 based on the remaining amount of delinquent taxes reported by Hillsborough County. Excess Fees Distribution includes the estimated net overpayment of the 2% Hillsborough County Tax Collection fees returned. These fees are budgeted in mandatory government fees. The estimate has not changed for FY 2016. Investment Income The FY 2016 interest revenue is budgeted at.20%, up from.15% in FY 2015. Revenue Maximization The FY 2016 estimated revenue from DCF Adoption Support revenue has not changed from FY 2015. This revenue is generated from funding to the Children s Board Heart Gallery of Tampa Bay reimbursed at approximately 35%. Administrative Services Organization (ASO) This amount includes all funding received from sources listed in the revenue schedule. Funds are administered and managed by the Children s Board ASO staff. The expenditures for these dollars are also included in the program funding line. Other Community Partner This amount includes funding from the School District of Hillsborough County for services provided by The Children s Home, SEEDS contract. Miscellaneous Income ASO fiscal agent fees are budgeted at 10% of the dollars managed for each funder except Hillsborough County. Total Revenue Total Revenue for FY 2016 has increased by $2,055,055. 6
Narrative/Assumptions for FY 2016 Budget Program Children's Board Of Hillsborough County Fiscal Year 2016 Budget October 1, 2015 - September 30, 2016 FY 2015 FY 2015 FY 2015 FY 2016 Original Revised Estimated Budget Budget Budget Actual Program Funding (Continuation Grants) Children's Board Funded 26,840,784 26,841,475 25,925,866 27,620,432 Other Funder 560,000 560,000 316,400 345,000 Total Recommended Program Funding 27,400,784 27,401,475 26,242,266 27,965,432 New Program Funding (unallocated) 1,200,000 1,200,000 976,349 2,000,000 Total Program 28,600,784 28,601,475 27,218,615 29,965,432 Program Funding (Continuation Grants) The FY 2016 Children s Board Funded Budget includes an increase of $779,648 to existing contracts. The FY 2016 continuation funding includes a $10,000 increase for contracts up to $330,000 and a 3% increase for contracts over $330,000 at a cost of $628,060. Budget increases may not be across the board, as in the case of match contracts and those newly funded contracts in FY 2015, which are recommended at the amount requested for the second year. o Increases for Uniting and Investment grant contracts will be contingent on lapse percentages of less than 5% of the total contract amount and Leading grants of $5,000 or less. o Increases are to be used to enhance services provided in the contract. Other Funder include dollars from other revenue sources that are included in the provider contracts. This includes ASO funding and the School District of Hills. County. Administrative Services Organization funding is included in the Continuation Funding amount. $1,145,000 is budgeted from Children s Board funding and $185,000 from other funding organizations for a total of $1,330,000. o ASO allocations are made to all qualifying Children s Board case management programs. o $140,000 is budgeted in an ASO reserve fund for agencies not funded by the Children s Board to have access to flexible funding. A Request for Applications for the one time funding is available between October and April. Continuation Funding Process for Recommended Program Funding Contract Managers and Fiscal staff evaluate all FY 2015 contracts for the following: o Fiscal accountability o Service levels and performance outcomes o Contract compliance The Annual Contract Evaluation tool is included in the packet. 7