APPROVED: 3/22/2010 COMMITTEE OF THE WHOLE MARCH 8, 2010 7:40 P.M. Chaired by Mayor Smolinski PRESENT: Mayor Smolinski, Trustees Hochstadt, Maglio, Rhode, Sass, and Wittman. ABSENT: Trustee Atkinson OTHERS PRESENT: Jeff O Dell, Jason Bielawski, Jim Kruger, Jimmy Lee, Roman Tarchala, Sgt. John Lawson, Bob Tinucci, Rob Burns, Mike Higgins, Pam Figolah, Pat Watkins, Bob Zimmerer, Ashley LaMotte, Missy Brito and Patty Burns. 2. APPROVE PREPARED AGENDA Motion by Trustee Rhode, second by Trustee Maglio, to Approve the Prepared Agenda. Upon voice vote, ALL AYES: NAYS, none. MOTION CARRIED. 3. APPROVE MINUTES OF FEBRUARY 22, 2010 Motion by Trustee Rhode, second by Trustee Maglio to Approve the Minutes of February 22, 2010 as presented. 4. 2010 ALTERNATE REVENUE BOND PARAMETERS Per the direction of the Village Board, staff is preceding with the issuance of Alternate Revenue Bonds for the 2010 Street Program and the Foster Avenue Project. Regarding the low bids that were received for the Foster Avenue Project; $4 million was the amount publicized in the Public Hearing. Now that bid results show that only $2.7 million is needed, the difference cannot be used for another project. Two critical decisions need to be made to continue with the parameter ordinance; 1) The size of the issuance. The bids reflect the need to issue bonds in the amount of $2.7 million for Foster Ave, and $1 million for other street improvements. 2) Does the Village wish to issue tax exempt bonds, Build America Bonds or a hybrid mixture of both. Current estimated savings using market rates on 2/23/10 indicate a hybrid of bonds will yield the best overall rate for the Village. Current savings are estimated at $274,000. This number could change in three weeks when issuing the debt. Trustee Wittman prefers a hybrid blend of bonds. Trustee Sass questioned if the Board committed to this, how long will the Board have to give final acceptance of the bond issuance. The Board needs to set parameters. Pam stated that the Board can give final approval on the day of issuance. Size of Issuance poll: Trustee Wittman - $3.7 million Trustee Maglio - $2.7 million Trustee Hochstadt - $3.7 million Trustee Sass - $2.7 million Mayor Smolinski - $3.7 million Trustee Rhode - $0
Page 2 of 6 Municipal or Hybrid bond poll: All Board members present voted in favor of Hybrid bonds except Trustee Rhode who is not in favor of this project and any debt issuance at all. Trustee Sass asked that a parameter be set that states a minimum savings of $200,000 be realized to utilize the hybrid bonds. If the minimum is not realized then the Village should issue Tax Exempt bonds. Trustee Wittman stated that if any savings are realized by the hybrid bonds, they should be issued. Trustee Sass reminded the Board that there is a risk with the hybrid bonds. He is not interested in taking on the risk for a small savings. Trustee Hochstadt agreed with the risk concern. She stated that the Village needs the savings to offset the risk and she is in favor of setting a $200,000 minimum savings parameter. Trustee Rhode stated he is not in favor of any of it. Trustee Maglio commented in favor of the $200,000 parameter. Trustee Wittman chastised the Board for picking a number out of a hat. The $200,000 number is an arbitrary number with no math or reason being used to support it except that this is what the savings are in today s market Mayor Smolinski stated that the majority of the Board is comfortable with the $200,000. Staff directed to issue hybrid bonds with a $200,000 savings parameter. 5. ANNEXATION AMENDMENT DISCUSSION (841 & 851 E. WALNUT ST. NERI) Pat Watkins informed staff that the Neri s property was annexed on Walnut Street in 2006. The annexation included a subdivision with a variance. When the petition was approved, the standard policy towards annexation was to require adherence to a site plan so the Village would know what a petitioner would build after annexation. This policy was partially borne from instances where developers had clear cut lots. The Neri s have a potential buyer who would like to purchase one of the lots covered by the annexation agreement. The buyers would like to design and construct their desired home with a pool and garden area. The lot they are interested in has the greatest density of trees, which will require the removal of some to accommodate a different floor plan than was provided in the original site plan. Prior to purchasing the lot, the potential buyers would like to know if the Village is amenable to amending the agreement. Trustee Wittman stated he would like to see the lots developed and he would recommend approval. Trustee Maglio reminded the Board that variances are tied to the split (of the lots) and that the request should be sent back to Planning and Zoning for determination. He would not approve if the potential buyers were going to cut down many trees. If only cutting down diseased or scrub trees he would approve. The site plan does not list the type of trees on the property. Trustee Sass agreed with Trustee Maglio send the request back to P&Z.
Page 3 of 6 Trustee Rhode agreed as well send back to P&Z for review. Anthony Neri, the property owner, stated that the annexation agreement is written so stringently that no one will ever buy the lot. There needs to be some flexibility to allow someone to build their dream house. The diagram on the site plan was merely a representation of a footprint that could work on the lot by no means was it intended to depict the actual final plan. Trustee Wittman felt that the request did not need to go back to P&Z. The Village Board should be able to amend the agreement. The Village needs to be more accommodating to those who want to build in town. Trustee Maglio agreed. He does not want to discourage the purchase or the building. He is just concerned about the number of trees that will be cleared. The Village Board can make the decision if there is clear understanding as to what trees will be removed. Trustee Sass maintained that the plan needed to be sent back to P&Z. Trustee Hochstadt commented that the Village Board can entertain the changes and amend the agreement. Trustee Rhode was upset that this request did not go straight to P&Z. Mayor Smolinski voted that the amendment could be done by the Village Board. The petitioner was directed to bring back a footprint of the new development as well as a list of trees that are on the property and a list of trees that will be removed to allow for the new design. 6. MAIN STREET PLAZA DESIGN Doug Gotham, from Christopher Burke Engineering and Bob Zimmerer presented the newest set of plans for the Main Street Plaza. The plan included provisions for parking, ice skating, green flat surface, a tie into Old Main Street, a mural on the west facing wall of the Polish Deli, a water feature and provisions for speakers and a movie screen. The green surface can be a recycled glass product that is visually very pleasant or filter pavers which can be colored. The life expectancy of the glass product is forever. Amount budgeted from TIF funds is $240,000 An additional $50,000 is available for this project from the Janke donation. Trustee Rhode felt that the presentation was beautiful. Don t put the bingo tent on top of it during the Taste. Leave it open for others to enjoy. Trustee Sass asked about the freeze thaw on the glass surface. It s not a problem reported Mr. Gotham. Trustee Hochstadt stated that getting wet will not enhance the shopping experience, so she is not in favor of an in-ground water feature. Mayor Smolinski felt that the in-ground water feature should not be considered. Trustee Wittman likes the water fountain but not the in-ground water play feature.
Page 4 of 6 Trustee Hochstadt likes the corner fountain. She would like the Board to consider another design with water flowing over the top of a brick wall. The wall would have the Village logo as well as Village of Roselle written on it. Trustee Maglio commented in favor of a corner water fountain but keep the wall low with seating on both sides. Committee poll: Seating on both sides of brick wall all ayes. Glass pavement green surface all ayes. Synthetic ice rink all ayes. Provide infrastructure to add other components in the future. all ayes. Speakers all ayes. Donor plaque all ayes. Mural later. Green wall later. Recommend design build contract with Christopher Burke Engineering all ayes. Time frame be ready for Taste of Roselle. Roselle logo in pavement and corner wall included in $129,000 per Doug Gotham. 7. ABOVE GROUND SERVICE FACILITIES ON PRIVATE PROPERTY: ZONING ORDINANCE TEXT AMENDMENT. AT&T had a desire for the Village to amend the separation requirement of 250 feet and to allow them by Special Use in the front and corner side yard in the Residential Districts. Current ordinance prohibits this. Motion by Trustee Maglio, second by Trustee Wittman, to leave the ordinance as is. Upon voice vote: ALL AYES: NAYS: None. MOTION CARRIED. 8. POLICE DEPARTMENT ANIMAL SHELTER AND VETERINARY SERVICES PROPOSAL. Request approval from the Village Board for a contract with BMK Veterinary Associated (Golf-Rose Animal Hospital) to provide boarding and other vet services for the Police Department. Motion by Trustee Rhode, second by Trustee Maglio, to recommend approval per staff recommendation. Upon voice vote: ALL AYES: NAYS: None, MOTION CARRIED. 9. ROAD SALT REQUISITION Request from staff to revert back to bidding road salt through State of Illinois Central Management Services. Last year due to the uncertainty in the market place and with the State of Illinois Central Management Services procurement problems, the Village elected to go out on its own and bid salt. Motion by Trustee Sass, second by Trustee Rhode, to approve staffs recommendation. Upon voice vote: ALL AYES: NAYS: None. MOTION CARRIED.
Page 5 of 6 10. FIRE DEPARTMENT FEES Chief Tinucci has reviewed the Fire Department services and associated fees. He discovered that Roselle is not charging for non-emergency Fire Prevention services. These services include plan reviews, fire prevention, safety inspection and related services. These services vary in nature and all are considered to be above and beyond our primary mission of providing emergency fire and medical services to the Village residents. Chief Tinucci recommends that the Village Board adopt the suggested user fees as a method to offset the related personnel cost of providing these non-emergency services. These fees are currently absorbed by the Village, while the services are not a direct benefit to the residents. They are most often of benefit to private, for-profit developers or corporations. Trustee Rhode stated that it is customary and usual for the business to pay for this service. Trustee Hochstadt questioned how the fee could be adjusted to compensate for the inspection of a large warehouse compared to the inspection of a small coffee shop. She is in favor of the fees. Roselle should be regionally consistent. Trustee Wittman stated that he is against mandated inspections and fees. He would like to see the fee structure in a spreadsheet format. He does not want to nickel and dime the residents and businesses to death. Trustee Maglio commented that inspections and inspectors are a necessity. He will abstain from voting since he is a small business owner. Trustee Sass stated he was in favor of approving the fees. Mayor Smolinski thought that a business license provided for these services. She is not sure about assessing these fees. Staff directed to move forward with developing an Ordinance to enforce and assess the fees. 11. IT SUPPORT SERVICES CONTRACT. Staff is seeking approval of an agreement for onsite information technology support services with Current Technologies Corporation. Motion by Trustee Sass, second by Trustee Wittman, to recommend approval as presented by staff. Upon voice vote: ALL AYES: NAYS: None. MOTION CARRIED. 12. OTHER BUSINESS Citizen Comment Mike Schulz 724 Country Lane North Roselle Mr. Schulz is bothered by fence installed by his neighbor, on the property line. He feels it should be a code violation to install a bamboo partition into the cyclone fence. Staff has inspected the site and has indicated that this is not a code
Page 6 of 6 violation issue. Board members stated to Mr. Schulz that there is nothing that can be done regarding the fence. 13. MOTION TO ADJOURN COMMITTEE MEETING. Motion by Trustee Hochstadt, second by Trustee Wittman to Adjourn Committee of the Whole at 10:25 p.m. Upon voice vote, ALL AYES: NAYS: None MOTION CARRIED