THE POLAND-RUSSIA CROSS-BORDER COOPERATION PROGRAMME 2014-2020 1 ST CALL FOR PROPOSALS BUDGET
PROJECT BUDGET Project budget shall include only: ELIGIBLE COSTS Direct BH 1 Staff costs Indirect BH 7 Administrative costs BH 2 Travel and subsistence costs BH 3 Equipment and supplies BH 4 Services BH 6 Infrastructure component More about eligibility of costs could be found in the Programme Manual Part I - Applicant
BH1 STAFF COSTS: EMPLOYMENT OPTIONS (1) Labour contract - full-time basis 1. Existing position in the organisation assigned 100% for work in the project or 2. New position in the organisation employed on a full-time basis Current employee with labour contract New person will be employed for organisation Labour contract part-time basis (percentage or flexible hours) 1. Existing position in the organisation assigned a fixed percentage of time to work for the project or 2. Existing position working extra time on the project (no more than 50% or the standard working day) or 3. New position in the organisation employed on a part-time basis Current employee with labour contract Current employee with labour contract + additional labour contract (up to 50%) Current employee with labour contract
BH1 STAFF COSTS: EMPLOYMENT OPTIONS (2) Other contract than labour contract Civil law contract or other agreement applicable according to national legislation New position (physical person without legal personality) in the organisation employed on a full-time or part-time basis NOTE For Russian beneficiaries: combining of two full time positions under one labour contract and standard working ours is not allowed Beneficiaries are not allowed to sub-contract its own staff or other beneficiaries. The only possible exception is the performance of specific work based on a contract for specific task.
BH1 STAFF COSTS: SPECIFIC CONDITIONS Cost must not exceed normal salary rates in the beneficiary s organisation Cost must be calculated and reflected in the budget individually for each staff position The percentage shall be indicated in the description of budget line and reflected in the number of units not the unit rate Unpaid voluntary work is not eligible Service contracts with legal entities are not included in staff costs EU funding shall not be considered as the ground for artificial increase of salaries or salary-related payments Salaries of project manager/coordinator and financial manager incurred 3 month after the implementation period can be included
STAFF COSTS: CLARIFICATION AND JUSTIFICATION OF COST the responsibilities and scope of work are described the need of given role is justified for the project type of employment type of contract percentage of dedication to the project the calculation of cost is clearly presented
BH2 TRAVEL COSTS: SPECIFIC CONDITIONS Must clearly be linked to the project and its activities Choice of transport and accommodation shall be based on principle of cost-efficiency Any item defined as travel, accommodation, meal or visa costs that is already covered by daily allowance, cannot be eligible in addition to daily allowance Cost of travel and accommodation related to activities outside the Programme are eligible (only on the territory of Poland or Russia) In any case per diems rates shall not exceed rates published by the EC. EC per diem rates cover accommodation, meals and local travel within the place of the mission Travel costs of any external experts or service providers as well as natural persons other than staff of the project must be included in Budget heading 4 Services Per diems should be understood as overnight stays ( per night )
5000 EUR for project BSH 2.2 PREPARATION OF STRONG PARTNERSHIP: LUMP SUM Travel and subsistence costs related to joint preparation of the project
BH3 EQUIPMENT AND SUPPLIES: SPECIFIC CONDITIONS All costs are subject to applicable public procurement rules Purchase of equipment is eligible solely for the purpose of the project Full purchase of equipment (including cost of delivery and installation), depreciation is not eligible Used equipment can be purchased provided it complies with norms and standards Provision of equipment as in-kind contribution is non-eligible Equipment cannot be purchased or rented from another project beneficiary Equipment cannot be bought from EU financed project (no double financing principle)
BH4 SERVICES: SPECIFIC CONDITIONS Costs should be strictly related to the project or derive directly from requirements imposed by the IR Not covered by other budget lines Costs are subject to applicable public procurement rules Service contract cannot be awarded to another project beneficiary Unpaid voluntary work is non-eligible Travel and accommodation costs of external experts shall be included in the contract
BH6 INFRASTRUCTURE COMPONENT: SPECIFIC CONDITIONS Costs are subject to applicable public procurement rules Purchase of land/buildings cannot exceed 10% of total eligible costs of the project Costs related to creation of infrastructure that do not fall into the scope of other budget lines Cost of the retroactive grant related to the infrastructure component
RETROACTIVE GRANT AND PREPARATORY COSTS
BH7 ADMINISTRATIVE COSTS Up to 7% of eligible direct costs excluding infrastructure component Calculated on the basis of individual budget of each beneficiary May not be identified as specific costs directly linked to implementation of the project May not include the cost already declared in other BH Office equipment, furniture, IT hardware and software cannot be included under BH7 Costs of control and audit cannot be included in BH7
THE BUDGET SHOULD BE BALANCED Each partner should have the same amount planned in the budget? NO The budget should be balanced in terms of the link to the activities, outputs and the role and scope of the work of each beneficiary YES
NON-PROFIT PRINCIPLE EXPENDITURE: Human resources (Staff costs) Travel costs Equipment and supplies Services Infrastructure Services Other costs Administrative costs (max. 7%) INCOME: EU contribution RF contribution (if applicable) Own co-financing Revenues (e.g. Registration fees) Interest generated from prefinancing Revenues and interest shall be deducted from the grant
Thank you! JOINT TECHNICAL SECRETARIAT POLAND-RUSSIA CROSS-BORDER COOPERATION PROGRAMME 2014-2020 CENTER OF EUROPEAN PROJECTS 14 BARTOSZA GLOWACKIEGO STREET 10-448 OLSZTYN, POLAND PHONE: +48 89 722 81 10 E-MAIL: PLRU@PLRU.EU