June 1, 2015 COUNCIL REGULAR MEETING PAGE 1 MINUTES REGULAR CITY COUNCIL MEETING JUNE 1, 2015, AT 6:46 P.M. CITY HALL, 116 FIRST STREET, NEPTUNE BEACH, FLORIDA Pursuant to proper notice a Regular Meeting of the City Council of the City of Neptune Beach was held June 1, 2015, at 6:46 p.m. in the City Hall Council Chambers, 116 First Street, Neptune Beach, Florida. Attendance IN ATTENDANCE: Mayor Harriet Pruette Vice Mayor Richard Arthur Councilor John Jolly Councilor Kara Tucker Councilor Scott Wiley City Attorney Patrick Krechowski City Manager Jim Jarboe City Clerk, Karla Strait, CMC STAFF: Director of Public Safety David Sembach Order Call/Pledge Mayor Pruette called the meeting to order at 6:46 p.m. AWARDS / PRESENTATIONS/ RECOGNITION OF GUESTS TIP 2015/2016 PRESENTATION OF THE TRANSPORTATION IMPROVEMENT PROGRAM FY 2015/16 2019/20: Ms. Bunnewith gave a presentation on the transportation improvement projects planned for Duval County through the year 2020. Mayor Pruette asked Ms. Bunnewith to have the Florida Department of Transportation consider installing sidewalks on Florida Boulevard. Mayor Pruette also asked them to consider a solution for the backup traffic congestion at Atlantic Boulevard and Third Street, turning east toward the beach. Vice Mayor Arthur stated there are a lot of student pedestrians crossing the intersection at Third Street and Seagate Avenue. He asked Ms. Bunnewith to bring that intersection to the attention of the DOT safety office. City Manager Jarboe stated there is also the issue of a left turn lane on Florida Boulevard going east onto Third Street. Councilor Jolly stated bicyclists use the sidewalks on Penman Road. He asked that DOT consider installing a bike path along Penman Road.
June 1, 2015 COUNCIL REGULAR MEETING PAGE 2 Councilor Wiley asked if the drainage improvements planned for Jacksonville Beach on Seagate Avenue would also improve the drainage on Hopkins Street. City Manager Jarboe responded yes they are trying to figure out how much of the right-of-way they will need to use. The flooding problem at Seagate Avenue and Third Street will be taken care of. Ms. Bunnewith stated she would present our concerns to the DOT safety office and copy Council on the email. Moved by Tucker, seconded by Arthur. APPROVAL OF MINUTES Minutes TO APPROVE THE FOLLOWING MINUTES: MAY 4, 2015, CITY COUNCIL WORKSHOP MEETING MAY 4, 2015, CITY COUNCIL REGULAR MEETING MAY 18, 2015, CITY COUNCIL WORKSHOP MEETING COMMUNICATIONS AND CORRESPONDENCE Mayor Pruette stated at the previous Council meeting staff was asked to have Southcoast Capital correct the driveway width in the parking lot. Council received an email today from the City Manager regarding the progress. The email stated that upon preliminary investigation the original development order for the parking lot behind City Hall did not meet Code. She questioned how Southcoast Capital was able to proceed with the development if the project did not meet Code. City Manager Jarboe replied the report also stated there is another problem with them using 4 to 6 parking spaces as a turnaround for the valet parking. Mayor Pruette responded the 4 to 6 spaces being used as a turnaround is temporary. The driveway in the parking lot is permanent. She questioned how the City was going to make Southcoast Capital correct the problem. City Manager Jarboe replied in order for Southcoast to obtain a Certificate of Occupancy for the development order they will have to meet all Code requirements. He is in the process of obtaining the as built plans so he can compare them to what is actually under construction. Mayor Pruette asked City Manager Jarboe to place the issue on the City Manager Action List. Mayor Pruette stated she is also placing on the agenda the issue of Southcoast Capital leasing the City easements they are currently using. Vice Mayor Arthur stated Council needed to know what is out of spec with the driveway for the Southcoast Capital development order at 214 Atlantic Boulevard. It is his understanding that if a nonconforming property is redeveloped the new development has to meet Code. He questioned if the City will be able to identify what is out of spec and have Southcoast Capital bring it into conformity when the as built plans are received. City Manager Jarboe explained Southcoast will have to abide by what was approved in the development order. City Manager Jarboe stated when he receives the as built he will review it with Council.
June 1, 2015 COUNCIL REGULAR MEETING PAGE 3 Mayor Pruette stated it was a consensus of Council for Southcoast to correct the driveway in the parking lot. Vice Mayor Arthur asked if Ace Hardware has moved into their new building. City Manager Jarboe replied Ace Hardware moved into the new building last week. They plan to open the new store Tuesday or Wednesday. They still have to stripe some of the handicap parking spaces and the handicap sidewalk leading to A1A has to be completed. Vice Mayor Arthur asked if the City has heard any news from the developer regarding the use of the old Ace Hardware property. City Manager Jarboe replied there are rumors that someone would like to build apartments. That would require a change to the comprehensive plan. Councilor Wiley requested that Building Official Don Ford and Community Development Director Amanda Askew attend the June workshop meeting to discuss the parking lot issue and the Southcoast Capital development order. City Clerk Strait stated Council should soon be receiving the Financial Disclosure Forms from the Florida Ethics Commission. The completed forms are due by July 1 st. If they are not received by the Ethics Commission before September 1 st there is $25.00 per day late fee. City Attorney Krechowski stated Council members should have received their schedule for the June 11 th City Manager interviews. He asked them to be flexible in case the timing does not work out exactly as planned for everyone. City Manager Jarboe stated there is less than 2 million dollars left, of the money the City borrowed for the Bal Harbour project, to complete the work on Fourth Street and Fifth Street. The work is scheduled to begin within the next few days. CITY MANAGER REPORT City Manager Jarboe reported on the following: Public Services are working on repairing the beach crosswalks. He is working on preparing a report on the number of complaints received through the citizen portal. Department heads are working with the Director of Finance on their budgets. Burton & Associates will be conducting a water and sewer study to make sure the City is meeting its obligations. He is also working on the preliminary labor negotiations and will be scheduling a labor strategy session with Council. COMMENTS FROM THE PUBLIC / NONE CONSENT AGENDA Small Welcome Sign APPROVAL OF SMALL WELCOME SIGN: Approval of the small welcome sign on First Street. Moved by Tucker, seconded by Arthur. TO APPROVE THE CONSENT AGENDA
June 1, 2015 COUNCIL REGULAR MEETING PAGE 4 VARIANCES / NONE ORDINANCES Ord. No. 2015-08 City Manager Code Provisions ORDINANCE NO. 2015-08, CITY MANAGER CODE PROVISIONS, SECOND READ AND PUBLIC HEARING: AN ORDINANCE OF THE CITY OF NEPTUNE BEACH, FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION; ARTICLE III, OFFICERS AND EMPLOYEES, DIVISION 2, CITY MANAGER; SECTION 2-82, QUALIFICATIONS; SECTION 2-83(A)(B), TERM OF APPOINTMENT; PROCEDURE FOR REMOVAL; SECTION 2-84(A)(B) DUTIES; SECTION 2-85(B)(C)(D)(F), POWERS; SECTION 2-86, COMPENSATION; AND PROVIDING AN EFFECTIVE DATE. City Attorney Krechowski stated this Ordinance enables the details of the City Manager s provisions be put into the City Manager s contract rather than the Code. Mayor Pruette read Ordinance No. 2015-08 by title only and opened the public hearing. There being no comments from the public, the public hearing was closed. Moved by Tucker, seconded by Arthur. TO ADOPT ORDINANCE NO. 2015-08 ON SECOND READ AND PUBLIC HEARING. Ord. No. 2015-09 Civil Service Board ORDINANCE NO. 2015-09, CIVIL SERVICE BOARD, SECOND READ AND PUBLIC HEARING: AN ORDINANCE OF THE CITY OF NEPTUNE BEACH, FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION; ARTICLE VII, BOARDS AND COMMISSIONS; DIVISION 3, CIVIL SERVICE BOARD; SECTION 2.477, COMPOSITION, QUALIFICATIONS AND TERMS OF OFFICE, AND PROVIDING AN EFFECTIVE DATE. City Clerk Strait explained this Ordinance will allow Council to establish a Civil Service Board in the future, if one is needed. Mayor Pruette read Ordinance No. 2015-09 by title only and opened the public hearing. There being no comments from the public, the public hearing was closed. Moved by Tucker, seconded by Jolly. TO ADOPT ORDINANCE NO. 2015-09 ON SECOND READ AND PUBLIC HEARING.
June 1, 2015 COUNCIL REGULAR MEETING PAGE 5 OLD BUSINESS / NONE NEW BUSINESS City Manager Contract FINALIZE THE TERMS OF THE CITY MANAGER CONTRACT: City Attorney Krechowski stated once the contract is presented to the selected City Manager there may be some revisions. He may have to bring the contract back to Council for permission to change the terms. Moved by Jolly, seconded by Tucker. TO APPROVE THE FINALIZED CONTRACT FOR THE NEW CITY MANAGER. Res. No. 2015-04 City Clerks Salary RESOLUTION NO. 2015-04: A RESOLUTION INCREASING THE SALARY OF THE CITY CLERK. Moved by Pruette, seconded by Tucker. TO APPROVE RESOLUTION NO. 2015-04. COUNCIL COMMENTS Councilor Tucker asked City Attorney Krechowski to provide Council a copy of the contract with the revisions that were made tonight. Vice Mayor Arthur asked when Council would have the next meeting to finalize the contract once the City Manager has been selected. City Manager Jarboe stated Council could hold a Special meeting before the June 15 th Workshop meeting to approve the final contract. Vice Mayor Arthur asked if Council could have a clear structured process identified for ranking and selecting the new City Manager, prior to the June 11 th meeting. City Attorney Krechowski advised he would be meeting with the Mayor to discuss the selection process and identify a system. Mayor Pruette stated the process the City used to hire the City Attorney worked well. Councilor Tucker agreed and suggested we use that system to hire the City Manager.
June 1, 2015 COUNCIL REGULAR MEETING PAGE 6 Councilor Wiley asked Mr. Krechowski if he had spoken with the out of town candidates and if they all planned to be here for the interviews. Mr. Krechowski stated he spoke with all the candidates and they are all looking forward to the interviews. Adjournment There being no further business, the meeting adjourned at 7:16 p.m. ATTEST: Harriet Pruette, Mayor Karla Strait, CMC, City Clerk Approved: