COUNTY OF VERMILION RIVER MINUTES OF THE POLICY AND PRIORITIES COMMITTEE HELD ON APRIL 9,10 & 172014 AT COUNCIL CHAMBERS KITSCOTY ADMINISTRATION BUILDING PRESENT: Reeve: Daryl Watt Deputy Reeve: Ed Parke Councillors: Miles Latimer, Murray King, Dave Gamracy, Noel McCormack, Stacey Hryciuk County Administrator: Rhonda King Director of Corporate Services: Louis Genest Recording Staff: Anika Rodinos & Stacey Ruller ABSENT: Miles Latimer (for part of the meeting) CALL TO ORDER The April 9 & 10, 2014 Policy & Priorities Committee Meeting was called to order at 9:01 a.m., with all members in attendance except M Latimer. ADDITIONS TO AGENDA Service Levels in all Departments from the April 8, 2014 Regular Council Meeting Agenda Package Public Work: Dust Control ADOPTION OF AGENDA Motion to Approve Agenda 14-04-01-PP THATthe County of Vermilion River Policy & Priorities Committee approve the agenda for the April 9 & 10, 2014 Policy & Priorities Committee Meeting as presented with the following additions: Service Levels in all Departments from April 8, 2014 Regular Council Meeting Agenda Package Public Works: Dust Control EMERGENCY-DISASTER-SAFETY M Latimer joined the Meeting at 9:28 a.m. SERVICE LEVELS 14-04-02-PP THAT the County of Vermilion River receive the Fire Service Levels, which includes the amendment for an increase of $3500 a year for training as information.
FIRE CAPITAL BUDGET Moved by M Latimer; 14-04-03-PP Vermilion River recommend for approval the 2014 Fire Truck Capital Plan. EMERGENCY SERVICES - SAFETY AND EMERGENCY DISASTER 14-04-04-PP THAT the County of Vermilion River receive the Service Levels for Safety and Emergency Disaster, with an amendment to include a regional Emergency table exercise every four years and a municipal table top exercise for Council every two years, to be held the first year after an election. EMERGENCY DISASTER BUDGET 14-04-05-PP Vermilion River approve the 2014 Facility Capital Budget as presented. SERVICES LEVELS - ENFORCEMENT SERVICES 14-04-06-PP THAT the County of Vermilion River receive the Service Levels for Enforcement Services as amended, as information. ENFORCMENT SERVICES BUDGET Moved by M Latimer; 14-04-07-PP THAT the County of Vermilion River receive the 2014 Enforcement Services Budget as amended, as information. The Meeting recessed for a brief break at 10:20 a.m. and reconvened at 10:33 a.m. with all members in attendance. AGRICULTURE & ENVIRONMENTAL SERVICES (ASB) SERVICE LEVELS - RAT AND RABIES 14-04-08-PP THAT the County of Vermilion River receive the Rat and Rabies Service Levels as presented, as information.
BUDGET - RAT CONTROL Moved by M Latimer; 14-04-09-PP THAT the County of Vermilion River receive the 2014 Rat Control Budget as presented, as information. SERVICE LEVELS - AGRICULTURE SERVICE BOARD 14-04-10-PP THAT the County of Vermilion River receive the 2014 Agriculture Service Board Service Levels as amended (change wording "health of animals to "Animal Health Act", and add Battle River Watershed under soil and conservation; and fix wording Vermilion River Watershed Advisory Committee), as information. BUDGET - AGRICULTURE SERVICE BOARD 14-04-11-PP THAT the County of Vermilion River receive the 2014 Agriculture Service Board Budget as presented, as information. SERVICE LEVELS - ENVIRONMENT MANAGEMENT 14-04-12-PP THAT the County of Vermilion River receive the 2014 Environment Management Service Levels as amended (Move ACE Management to Administration, add Regional Collaboration, add work with government on assessment of effect of dust on environment), as information. BUDGET - ENVIRONMENT MANAGEMENT 14-04-13-PP THAT the County of Vermilion River receive the 2014 Environment Management Budget as amended, as information. PUBLIC WORKS AND UTILITIES MULTI-LOT FUNDING 14-04-14-PP THAT the Policy & Priorities Committee Meeting recommend that the County of Vermilion River bring back Multi-Lot funding to a future Policy & Priorities Committee Meeting.
WATER WELLS 14-04-15-P P Vermilion River bring back information on water wells to a future Policy & Priorities Committee Meeting. M Latimer left the Committee Meeting at 2:23 p.m. The Meeting recessed at 2:26 p.m. for a short break and reconvened at 2:31 p.m., with all members in attendance except M Latimer. SERVICE LEVELS - PUBLIC WORKS 14-04-16-PP THAT the Policy and Priorities Committee receive the 2014 Public Works Service Levels for General Administration, Shop, Road Maintenance, Gravel, Hamlets, Service Levels, Collector Roads, Drainage Ditch Systems, Emergent Projects, Local Roads, Construction, Local Priorities, Multi-Acreages, Grant Program, Concern Tracking, Community Water Wells & General Water Services as amended, as information. BUDGET - PUBLIC WORKS 14-04-17 -PP THAT the Policy and Priorities Committee receive the Public Works 2014 Operational Budget as amended, as information. 14-04-18-PP Vermilion River approve the 2014 Public Works Capital Projects with additional funding going to bridges, arterial road projects and cost share projects. BUDGET - WATER & SEWER UTILITIES 14-04-19-PP THAT the Policy and Priorities Committee receive the 2014 Operational Water and Sewer Budget as presented, as Information. 14-04-20-PP
Vermilion River increase the Water & Sewer rate for Clandonald by $15.00 per billing period and $55.00 for Clan donald School. 14-04-21-PP Vermilion River increase the Water & Sewer rate for McLaughlin by $15.00 per billing period and $7.50 per billing period for the Hall. Moved by M King 14-04-22-PP Vermilion River increase the Water & Sewer rate for Rivercourse by $10.00 per billing period and $5.00 per billing period for the Hall. 14-04-24-PP Vermilion River approve the Water & Sewer Capital Infrastructure Plan, as presented. POLICY & PRIORITIES COMMITTEE MEETING 14-04-25-PP THAT the Policy & Priorities Committee recommend that County of Vermilion River add a Policy & Priorities Committee Meeting on April 17, 2014 at 1 :00 p.m. to discuss Mill Rates. 14-04-23-PP THAT the Policy and Priorities Committee receive the 2014 Capital Water and Sewer Operational Plan as amended, as Information. IN-CAMERA MOTION TO MOVE IN-CAMERA 14-04-26-PP THAT the County of Vermilion River move to an In-Camera Session under FOIP Legal s. 24(1) at 3:17 p.m. D Watt and M King declared a conflict of interest and left the meeting at 3:17 p.m. They rejoined the meeting at 3:27 p.m.
MOTION TO REVER TO REGUAL SESSION 14-04-27-PP THAT the Policy and Priorities Committee County revert back to regular session at 3:35 p.m., with all members in attendance except M Latimer. The Policy & Priorities Committee recessed at 3:36 p.m. on April 9, 2014 p.m., to be reconvened on April 10, 2014 at 9:00 a.m. at the County Office. The Policy & Priorities Committee reconvened at 9:00 a.m. on April 10, 2014, with all members in attendance, except M Latimer. PLANNING & DEVELOPMENT SERVICE LEVELS - PLANNING & DEVELOPMENT Moved by N McCormack ; 14-04-28-PP THAT the County of Vermilion River receive the Planning & Development Service Levels (General, Development Projects, Appeal Board, & Cemetery (the cemetery service level to be changed to be included under Planning & Development» as amended, as information. BUDGET - PLANNING & DEVELOPMENT 14-04-29-PP THAT the County of Vermilion River receive the 2014 Planning & Development Budget as presented, as information. DISCUSSION ON ECONOMIC DEVELOPMENTS AROUND THE HAMLETS 14-04-30-PP Vermilion River include discussion on economic development around the Hamlets during the future planning day when Hamlet growth is discussed. LAND BUDGET AND BLACKFOOT PHASE 3 & 4 BUDGET The 2014 Land Budget and Blackfoot Phase 3 & 4 Budget were handed out. 14-04-31-PP THAT the Policy & Priorities Committee receive the Land Budget and the Blackfoot Phase 3 & 4 Budget as information. BYLAWS
BYLAW 14-13 FOR THE PURPOSE OF RE-DESIGNATION A PORTION OF SW-6-50-1-W4M FROM BUSINESS (B) DISTRICT TO INDUSTRIAL (M) DISTRICT 14-04-31-PP Vermilion River give First Reading to Bylaw 14-13, being a bylaw for the purpose of re-designation of SW-6-50-1-W4 from business to industrial. 14-04-32-PP Vermilion River invite the developers of Re-designation of SW-6-50-1-W4 (Bylaw 14-13) to the May 12 & 13, 2014 Policy & Priorities Committee Meeting on May 20, 2014 at 11 :30 a.m. BYLAW 14-14 NUISANCE AND UNSIGHYL Y 14-04-33-PP Vermilion River proceed with all readings for Bylaw 14-14, being the Nuisance and Unsightly Bylaw. LUNCH The Meeting recessed at 12:03 p.m. for lunch and reconvened at 1 :02 p.m. on April 10, 2014, with all members in attendance except M Latimer. GENERAL ADMINISTRATION SERVICE LEVELS - GENERAL ADMINISTRATION 14-04-34-PP THAT the County of Vermilion River receive the General Administration Service Levels (Waste Management, Vermilion River Regional Alliance, General and Taxation, Requisitions and levies, Recreation, Library, Land Housing Building - Rentals, Administration, Family & Community Support Services) as amended, as information. VERMILION RIVER REGIONAL ALLIANCE (VRRA) COMMITTEE 2014-04-35-PP Vermilion River add all members of Council to the Vermilion River Regional Alliance (VRAA) and ensure the 2013-2014 List of Committees is updated to reflect this change.
BUDGET - GENERAL ADMINISTRATION 2014-04-36-PP THAT the County of Vermilion River receive the General Administration 2014 Budget as presented, as information. CAPITAL FACILITIES BUDGET 2014-04-37-PP Vermilion River approve the 2014 Capital Facilities Budget as amended. The Policy & Priorities Committee recessed at 1:40 p.m. on April 10, 2014 to be reconvened at 1 :00 p.m. on April 17, 2014 at the County Office. The Policy & Priorities Committee reconvened on April 17, 2014 at 1 :03 p.m. at the County Office, with all members in attendance except M Latimer. ADDITION TO AGENDA ADDITION TO THE AGENDA 14-04-38-PP THAT the Policy & Priorities Committee make the following additions to the April 9, 10 & 17 Agenda: (1): Appointment: 1 :00 p.m. Mike Krim (Tan mar Consulting) (2) Mill rate document. 1 :00 P.M. - TANMAR CONSULTING Mike Krim from Tanmar Consulting joined the Meeting at 1 :03 p.m. and introductions were made. M Krim gave a presentation on the 2014 Assessment for the County of Vermilion River. Council thanked M Krim for his presentation and he left the meeting at 1 :30 p.m. FINANCE The 2014 Budget was presented. The Policy & Priorities Committee Meeting took a short break at 2:29 p.m. and returned to the meeting at 2:39 p.m., with all members in attendance except M. Latimer. ADDITION TO THE AGENDA 14-04-39-PP
THAT the County of Vermilion River add the 2014 Operational Budget to the April 9, 10 & 17 Policy & Priorities Committee Meeting Agenda. 2014 OPERATIONAL BUDGET 14-04-40-PP Vermilion River make 2 changes to the 2014 Operational Budget and that these changes be brought forward at the May 6, 2014 Regular Council Meeting. 10 YEAR PROJECT PLAN 14-04-41-PP Vermilion River approve the 10 Year Project Plan. ADJOURNMENT The April 9, 10 & 17, 2014 Policy & Priorities Committee adjourned at 3:52 p.m. Approved this 6th day of May, 2014 in Open Council. REEv f=