NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES (NISCAIR) (COUNCIL OF SCIENTIFIC & INDUSTRIAL RESEARCH) DR K S KRISHNAN MARG, NEW DELHI 110012 QUOTATION FORM FOR SUPPLY OF VARIOUS TYPES OF PRINTING MATERIALS Ref. No. 18(06)/2008-Pur Dated: 15.09.2008 From: To The Director National Institute of Science Communication & Information Resources (CSIR) Dr K S Krishnan Marg, New Delhi 110012 M/s....... Sub. : Procurement of Various types of Printing Materials Dear Sirs, This Institute is interested in procurement of different types of offset printing material as per Annexure I. Schedule of delivery has been mentioned against each item and to be supplied during the period of one year for day to day use for printing of various types of books and journals published by NISCAIR. S.N. Name of the Materials EMD 1. Printing Materials Rs. 5000.00 As per list in Annexure-I
Please send your quotations valid for 60 days in sealed cover so as to reach this office upto 2.30 on 15.10.2008 While submitting quotations kindly take care of the following: 1. The quantity can be increased or decreased by 50% at the discretion of the Director, NISCAIR. Minimum order will be 25% of the approximate quantity mentioned above. Other terms & conditions of the running contract will be applicable as per Annexure II enclosed. 2. Material will have to be supplied in 2-3 installments, small quantities can be supplied in one lot. 3. Contract will be awarded to lowest bidder. 4. Successful bidder will have to submit Performance Security to NISCAIR for an amount of 10% of contract value as per form prescribed by NISCAIR (Annexure-III) or another form acceptable to NISCAIR in the form of Bank Guarantee valid for one year. 5. (I) No quotation would be accepted without EMD. (ii) Previous EMD would not be adjusted against the new quotations. Vendors please note that fresh EMD has to be submitted every time they quote. 6. The bid complete in all respects addressed to the DIRECTOR, NISCAIR should reach at the following address latest by 14.30 hours on 15.10.2008. NISCAIR BOOK SHOP National Institute of Science Communication & Information Resources (NISCAIR) Dr. K.S. Krishnan Marg, Near Pusa Gate, New Delhi-12 7. The bid will be opened in the conference Hall of NISCAIR on the same day (i.e. on 15.10.2008 last date of submission of the Bid) at 15.00 hours in the presence of bidders who choose to be present. 8. We are interested in material strictly from ready stock, offers of deferred time bound supplies may also be considered. 9. The prices quoted should be For free delivery at NISCAIR Building. The material should be supplied in original packing. 10. The rates should include Cartage & Packing Charges etc. 11. The rates of Sales Tax/VAT should be clearly indicated wherever applicable (Form C or D are not applicable).
12. Each quotation should be sealed/taped superscripted on the envelop Quotation for Offset Printing Material No. 18(06)/2008-Pur date of opening 15.10.2008, should reach to NISCAIR Book Shop, as addressed above before the scheduled date & time. 13. Payment will be made with in 10 days by Crossed Cheques drawn on the Syndicate Bank, New Delhi, after the receipt and acceptance of the Stores in good condition. 14. The acceptance of the quotation will rest with the Director, NISCAIR, who does not bind himself to accept the lowest quotations received without assigning any reason. 15. In case you are not in a position to submit your quotations, this time, please state so, failing which your name is liable to be removed from our mailing list. 16. The quotations are liable to be cancelled, if any of the above conditions are not complied with. 17. Conditional tender will be out rightly rejected. 18. No price escalation will be accepted during the currency of the contract (one year). Yours truly (RAVINDER KUMAR) STORES & PURCHASE OFFICER
Annexure-I Sl. No. Annual Requirement of Printing Material for 2008-09 Description of Material Unit of Measuremen t Quantity No. of Installment 1 Damping Hose 155 mm Meters 75 2 2 Sponges 3 x5 Nos. 100 2 3 Ball Bearing SKF 6001 ZZ Nos. 100 2 4 Ball bearing SKF 6000 ZZ Nos. 50 2 5 Ball Bearing SKF 629 ZZ Nos. 24 2 6 Nova Wash Universal Liter 1200 4 7 Nylon Stick 16 mm x 16 mm x Nos. 04-1145 mm 8 Nylon Stick 13 mm x 26 mm x Nos. 03-813 mm 9 Mobile Oil- Multigrade Liter 60-10 Gum Arabic Kg 5-11 Grease Kg 1 (in ½ kg Packing) - 12 Astrolon Sheet 510 mm x 620 Nos. 200 mm x 2.25 microns 2 13 Artist Brush No. 5 Nos. 12-14 Art Brush No. 8 Nos. 36 2 15 Art Brush No. 10 Nos. 36 2 16 Fevicol Kg 12-17 Ink Knife 3 (Plastic Yellow Red Nos. 08 - Blue Black 2 pieces of each) 18 Ink Knife 3 (Steel with wooden Nos. 03 - handle) 19 Unifin Finisher Nova Liters 05-20 Rubber Blanket compressible 560 mm x 666 mm x 1.9 mm (for Dominant Machine 715 & 725 Printing Machines) Gripper in Longer side Nos. 18-21 Thick Thread 200 gms roll Rolls 03-22 Thick Needles No.30 Nos. 12-23 Binding Cloth Meters 05 -
Financial statement and its analysis for the following items: Annexure-II Sl. No. Description of Material Unit of Me nt Qty. Unit Rate VAT Total Amount 1 Damping Hose 155 mm Meters 75 2 Sponges 3 x5 Nos. 100 3 Ball Bearing SKF 6001 ZZ Nos. 100 4 Ball bearing SKF 6000 ZZ Nos. 50 5 Ball Bearing SKF 629 ZZ Nos. 24 6 Nova Wash Universal Liter 1200 7 Nylon Stick 16 mm x 16 mm x Nos. 04 1145 mm 8 Nylon Stick 13 mm x 26 mm x Nos. 03 813 mm 9 Mobile Oil- Multigrade Liter 60 10 Gum Arabic Kg 05 11 Grease Kg 01 12 Astrolon Sheet 510 mm x 620 Nos. 200 mm x 2.25 microns 13 Artist Brush No. 5 Nos. 12 14 Art Brush No. 8 Nos. 36 15 Art Brush No. 10 Nos. 36 16 Fevicol Kg 12 17 Ink Knife 3 (Plastic Yellow Red Nos. 08 Blue Black 2 pieces of each) 18 Ink Knife 3 (Steel with wooden Nos. 03 handle) 19 Unifin Finisher Nova Liters 05 20 Rubber Blanket compressible Nos. 18 560 mm x 666 mm x 1.9 mm (for Dominant Machine 715 & 725 Printing Machines) Gripper in Longer side 21 Thick Thread 200 gms roll Rolls 03 22 Thick Needles No.30 Nos. 12 23 Binding Cloth Meters 05 GRAND TOTAL IN WORDS AND FIGURE
Annexure-III TERMS & CONDITIONS OF RUNNING CONTRACT 1. Purpose of contract and parties to the contract: The parties to the contract, which shall be deemed to be a Running Contract and which is intended for the supply of the store of the descriptions and approximately in the quantities set forth in the Schedule (Annexure-I) during the period therein specified, shall be the Contractor of the one part and the Director, NISCAIR of the other part. 2. The Contractor shall no save with the previous consent in writing of the Director, NISCAIR sublet, transfer of assign the contract or any part thereof in any manner whatsoever provided nevertheless that any such consent shall not relieve the contractor from any obligations, duty or responsibility under the Contract. 3. Unless otherwise specified, the stores shall be entirely brand new and of the best quality and workmanship to the satisfaction of the user. The contractor shall supply the stores in accordance with the particulars unless any deviation has been expressly specified. 4. The contractor/seller hereby declares that the goods, stores articles sold/supplied to the purchaser under this contract shall be of the best quality and workmanship and new in all respect and shall be strictly in accordance with the specification and particulars contained mentioned in contract. 5. Time for and date of delivery/the essence of the contract: The time for and the date of delivery of the stores stipulated in the schedule shall be deemed to be of the essence of the contract and delivery must be completed not later than the date(s) as specified in the contract. Otherwise penalty @1% per week upto the maximum of 10% will be levied for late supply of material. 6. The contractor shall at all time indemnify the purchaser against all claims which may be made in respect of the stores for infringement of any right protected by patent, registration of designs or trade mark. Provided always that in the event of any claim in respect of alleged breach of letters patent, registered designs or trade mark being made against the purchaser the purchaser shall notify the any such dispute or conduct and litigation that may arise therefrom. 7. In the event of any question, dispute or difference arising under these conditions or any special conditions of contract, or in connection with this contract the same shall be referred to the sole arbitration of a suitable person, appointed to be the arbitrator.
8. The price charged for the store supplied under the contract by the Contractor shall in no event exceed the lowest price at which the contractor sells the stores or offer to sell stores of identical description to any persons/organizations including the purchaser or any Department of the Central Government or any Department of a stat Government or any statutory Undertaking of the Central or State Government as the case may be during the period till performance of all Supply Orders placed during the currency of the running contract is completed. 9. If at any time, during the said period the contractor reduces the sale price, sells or offer to sell such stores to any person/organization at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction or sate or offer of sale ot the Director, NISCAIR and price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer of sale shall stand correspondingly reduced. 10. The contractor shall furnish the following certificate: I/We certify that there has been no reduction in sale price of the stores of description identical to the stores supplied to the NISCAIR under the contract herein and such stores have not been offered/sold by me/us to any person/organization upto the date of bill/the date of completion of supplies during the currency of the running contract at a price lower than the price charged to NISCAIR under the contract. 11. Increase or decrease of quantities: The quantities shown in the said schedule are approximate. The purchased is entitled at any time to increase or decrease the approximate total quantities of each description of the stores shown in the said schedule by not more than 50% after giving a reasonable notice in writing of any such increase of decrease to the contractor. 12. In case of non fulfillment of the contractual obligations such as non supply of material, delay in delivery from the scheduled dates notified in the contract. escalation of rates etc., recovery from the Bank Guarantee will be made after the encashment of the B.G. and purchase will be made at the risk and cost of the vendor.
ANNEXURE-IV PERFORMANCE SECURITY FORM To: (Name of Purchaser) Whereas.. (Name of Supplier) hereinafter called the Supplier has undertaken, in pursuance of Contract No dated 2008. to supply... (Description of Goods and Services) hereinafter called the order. AND WHEREAS it has been stipulated by you in the said order that the Supplier shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with Supplier s performance obligations in accordance with the order. AND WHEREAS we have agreed to give the Supplier a Guarantee: THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplies, up to a total of..(amount of the Guarantee in Words and Figures) and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the order and without cavil or argument, any sum or sums within the limit of (Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. The guarantee is valid until the.day of..2009 Signature and Seal of Guarantors... Date 2008.. Address.. All correspondence with reference to this guarantee shall be made at the following address:. (Name & address of the Lab)