Andover Public Schools FY 14 Recommended Budget School Committee Meeting March 4, 2013
FY 14 Budget Based Upon APS Vision, Mission, Strategic Plan STRATEGIC PLAN GOALS High Achievement for All Technology Supported Learning VISION Innovative Inclusive Student-focused Community Partner Fiscally stable MISSION Engage & Inspire Students Develop self-reliant, responsible citizens Develop thinkers, problem solvers, contributors STRATEGIC PLAN GOALS Teaching & Leading Communications, Planning, Partnerships Educational Funding & Infrastructure 4 C s Critical Thinking Creativity Collaboration Communication CORE VALUES High Achievement Teaching Excellence Innovation Respect Responsibility
Budget Development Process August October: School Committee, Tri-Boards, APS Leadership Team meet to discuss budget process, guidelines, and assumptions. November January: School Committee & Budget Subcommittee develops & adopts budget assumptions and priorities; Principals and Directors develop schoolhouse budgets with staff and school councils. January March: Principals submit budgets; internal budget review with principals, assistant principals, directors, and central office; SC Budget subcommittee meetings and Tri-board meetings relative to budget development. March May: Budget refinement and agreement July 1: Implement FY 14 budget
What are our Major Priorities? Ensure Level Services Invest modestly in our Strategic Plan Reorganize where educationally sound Capture savings where possible Work within available funds
FY 14 Budget Highlights 1/2 No cuts to programs or services; user fees for choral program are funded in budget. 3.4% reduction in expenses over FY 13 achieved through sustainable changes, contract negotiations, and reduced out-ofdistrict tuition expenses. English as Second Language and Special Education FTEs are included for continuation programs and to meet individual student needs or comply with legal mandates. New in-district program, Transitions Phase I HS, is included to provide programming for emotionally vulnerable students who have a primary or secondary diagnosis of anxiety, and/or depression, or other serious emotional disability.
FY 14 Budget Highlights 2/2 Recommended APS Strategic Plan investments in the areas of band/orchestra/chorus; class size reduction; digital learning; program development and coordination; and new educator evaluation are included. $30 increase in athletic user fees to provide for JV girls ice hockey if there are minimum of 16 participants for Title IX compliance. New user fee = $380/student; family max = $750. Statutory (special education) or regulatory (Section 504, ESL/ELL, Educator Evaluation) mandates and accreditation requirements (NEASC) are included.
FY 14 Recommended Budget Salaries $57,394,709 Includes all collective bargaining obligations, step increases, track (degree) changes & longevity Instructional Salaries Regular Education & Special Education Clerical Salaries Custodial Salaries Administrative Salaries Athletic and Extra-curricular Stipends Expenses $12,883,563 Athletics - Instructional Supplies Health Services - Textbooks Legal - Utilities Technology/Library/Media - Custodial Professional Development - Central Office Contracted Services (SPED) - SPED Out-of-District Tuition Transportation (Regular Education, Special Education, Homeless) Unfunded Mandates (Anti-bullying, Concussion, Section 504, Special Education, ESL, Educator Evaluation, etc.) Total Request $70,278,272 6.7% Increase As of March 4, 2013
Definition: Level Service Budget The Level Service Budget is a budget that allows us to deliver the same services next year, including all contractual increases, compliance, enrollment, and inflationary factors that affect these level services, that we are delivering today.
FY 14 Level Service Budget Level Service (includes $1,202,907 for compliance) FY 13 Budget FY 14 Budget Delta TM Budget $65,864,399** $69,402,345 $$ Over FY 13 $3,537,846 $1,350,516 % over FY 13 5.37% Less Summer Chapter 70 - $500,000 Delta-TM Budget if C 70 applied $850,516 ** Does not include Summer Chapter 70 (C70) funding of $500,000 Maintains current class sizes & current programs Maintains Special Education Programs Maintains ESL/ELL Programs
Definition: Strategic Plan Budget The Strategic Plan Budget is a budget that includes funding to meet level services, compliance, AND funding for Strategic Plan investments to enable the district to move forward.
FY 14 Level Service/Strategic Plan Budget Level Service/Strategic Plan (includes $876,027 for SP) FY 13 Budget FY 14 Budget Delta TM Budget $65,864,399** $70,278,272 $$ Over FY 13 $4,413,873 $2,226,543 % over FY 13 6.7% Less Summer Chapter 70 - $500,000 Delta-TM Budget if C 70 applied $1,726, 543 ** Does not include Summer Chapter 70 funding for $500,000 Strategic Plan Investments Class Size Reduction Digital Learning Fine & Performing Arts Program Coordination & Development Educator Evaluation System
What s New? Categories of Budget Requests Budget requests are categorized as follows: C = Compliance/Mandated Services: What do we need to comply with requirements that are mandated by law or regulation? E = Enrollment/Maintenance: What do we need to open the doors to students in September to maintain the same level of services next year as we are providing this year? SP = Strategic Plan: What do we need to address program development and keep the district moving forward?
FY 14 Level Services/Compliance/Enrollment 21.97 FTEs Elementary Schools C C Special Education Teachers & Assistants FTEs Caseload & In district Social Worker FTEs E Teachers PT Kindergarten and Grade 3 Middle Schools C Special Education Teachers & Assistants FTEs Caseload & In district C High School Education Team Facilitators cost neutral due to reorganization E & N Nurse C District C C Special Education Teachers & Assistants FTEs for in-district programs, speech/ language & vocational placement New program for emotionally vulnerable (Transitions) Phase I - HS ESL Teachers and Coordination
Transitions Program Phase 1 Grades 9-12 Programming for emotionally vulnerable students who have a primary or secondary diagnosis of anxiety, and/or depression, or other serious emotional disability needed for students in grades 7 12. Students, despite medical and outside therapeutic interventions including psychiatric hospitalizations, are unable to attend school or meet the demands of the challenging curriculum. Phase I of the Transitions program will provide a supportive, safe, therapeutic environment as students return from a hospitalization or to avoid a potential hospitalization.
Transitions Program 2/3 The program will be a self-contained program taught by a special education teacher. An Instructional Assistant and LICSW will provide additional support to students. Students will transition to the general education setting gradually. The projected cost for Transitions Program- Phase I = $43,872 0.00 FTE Teacher (no change to FTE/cost due to existing position) ---- 0.80 FTE Instructional Assistant 18,766 0.40 FTE Social Worker 25,076 43,872
Transitions Program 3/3 The cost/student/per year to attend New England Academy: Tuition Transportation Total Cost/Student $57,113 $8,474 $67,706 The cost to provide the program in-district: Projected # of Students Cost Projected Cost Avoidance 5 $43,872 $294,658 Future plans include: Implementing Phase II for Grades 7 & 8 in FY 15 (2014-15) Partnering with a neighboring school district Moving the program to a separate location, possibly the Shawsheen School when/if it is vacated
FY 14 Strategic Plan Investments 13.05 FTEs Elementary Schools SP SP Digital Learning Specialists PK Music SP Assistant Principals no effect on FTEs; replaces existing positions Middle Schools High School District SP Band, Orchestra, Chorus SP & N Class Size Reduction SP & N SP & N SP & N K-12 Fine Arts Program Advisor PT 6-12 Program Advisors - Social Studies & English Language Arts Fine Arts Teacher SP = Strategic Plan N = NEASC
Recap New FTE Requests by Category Category FTEs Request Compliance (Mandated Services) Enrollment Maintenance/Basic Needs 21.97 1,202,907 Strategic Plan Investments 13.05 876,027 TOTAL 35.02 2,078,934
Recap FY 14 Recommended Budget Level Service (includes $1,202,907 for compliance) FY 13 Budget 65,864,399 FY 14 Level Service Increase 3,537,846 FY 14 Level Service Budget 69,402,245 FY 14 Proposed TM Budget** 68,051,330 Delta Proposed TM Budget 1,350,516 Less Summer Chapter 70-500,000 Delta-TM Budget if C 70 applied $850,516 ** Does not include Summer Chapter 70 funding for $500,000
Recap FY 14 Recommended Budget Level Service & Strategic Plan (includes $ $1,202,907 for levels service & compliance plus $876,027 for SP) FY 13 Budget 65,864,399 FY 14 LS & SP Increase 4,413,873 FY 14 LS & SP Budget 70,278,272 FY 14 Proposed TM Budget** 68,051,330 Delta Proposed TM Budget 2,226,543 Less Summer Chapter 70-500,000 Delta-TM Budget if C 70 applied 1,726,543 ** Does not include Summer Chapter 70 funding for $500,000
Are there needs that are going unfunded? Additional $767,640 of strategic plan requests which include 11.89 FTEs made by principals and directors are not included in this budget 5 th day of world language instruction for middle school students World language program start-up for elementary students Band and orchestra teachers for elementary students Math Coaches at the elementary level Additional social workers at elementary level Teachers K-12 to address higher-than-than desirable class sizes Reduction of user fees
APS FY 14 Budget Timeline Develop Discuss Deliver Aug/Sept/Oct/Nov/Dec 2012 Nov./Dec - Leadership Team (LT), Asst. Supt.-Fin, & Supt. begin FY 14 budget development at the schoolhouse level. Dec/Jan. SC reviews and approves timeline and FY 14 budget guidelines. Jan/Feb LT, Asst. Supt - Finance. and Superintendent develop FY 14 budget request. February 27 Tri-boards Meeting regarding school budget. Jan/Feb 2013 March 4 SC Meeting - FY 14 Budget Presentation 7 pm School Committee Room March 6 Tri-Boards Meeting FY14 School Budget Presentation; CIP Requests Textbooks & Plant & Facilities 7 pm - School Committee Room March 21 March 21 School Committee holds Public Hearing on FY 14 Budget - 7 pm School Committee Room March 28 - School Committee votes FY 14 Budget 7 pm School Committee Room April 3 LWV Budget Forum - 7 pm - Memorial Hall Library May 6 & 7 Annual Town Meeting 7 pm - AHS Fieldhouse Mar/Apr/May/July 2013 July 1 Implement FY 14 Budget
FY 14 Budget Based Upon APS Vision, Mission, Strategic Plan STRATEGIC PLAN GOALS High Achievement for All Technology Supported Learning VISION Innovative Inclusive Student-focused Community Partner Fiscally stable MISSION Engage & Inspire Students Develop self-reliant, responsible citizens Develop thinkers, problem solvers, contributors STRATEGIC PLAN GOALS Teaching & Leading Communications, Planning, Partnerships Educational Funding & Infrastructure 4 C s Critical Thinking Creativity Collaboration Communication CORE VALUES High Achievement Teaching Excellence Innovation Respect Responsibility
FY 14 CIP School Requests Textbooks Plant & Facilities
FY 14 CIP: School 3 - Textbooks School 3 Request* (p. 40) $375,950 World Language Grades 6-12 Math Grades 6-12 English Language Arts PK-5 Social Studies Grades 6-12 Electronic Textbooks Grades PK-12 Intervention (RTI) Grades PK-12 TM has allocated $1,003,000 to fund SCH-1, SCH-2, & SCH-3 which total $1,535,900.
FY 14 CIP Projects/Warrant Articles CIP # Page Description Request TM SCH-1 34 School Projects - All Schools $275,000 * SCH-2 36 School Projects - By Building $885,000 * SCH-4 76 Comprehensive School Space Study $225,000 $225,000 SCH-5 77 Major School Projects $2,290,000 1,000,000 SCH-6 80 DMS & Andover WWII Mem. Aud. $400,000 $330,000 SCH-7 83 School Site Improvement $4,270,000 $3,200,000 SCH-8 85 AHS Tennis Courts $400,000 $400,000 SCH-9 -- WMS HVAC/Electrical Upgrades $1,250,000 $1,250,000 * Capital Projects Fund: Divide $1,003,000 among SCH-1, SCH-2 & SCH- 3 which total $1,535.900
FY 14 CIP: SCHOOL 5 School masonry repairs School playgrounds Security upgrades DMS Gym slider WHMS & HPE Ceiling fans in remaining classrooms AHS Replace B & G locker room lockers WHMS & HPE Construct a storage building South Replace gym skylight WHMS & HPE Exterior masonry sealing Shawsheen Replace wooden curtain window wall