ARLINGTON COUNTY, VIRGINIA County Board Agenda Item Meeting of February 20, 2016 DATE: February 9, 2016 SUBJECT: Funding Request for Neighborhood Conservation (NC) Program Projects C.M. RECOMMENDATION: Approve the use of a total of $1,600,908.00 of Neighborhood Conservation bond funds, which includes $1,372,908.00 for the priority neighborhood projects listed in Attachment A and $228,000.00 additional funds required for the South Fern Street project as approved by the Neighborhood Conservation Advisory Committee (NCAC) for fall 2015, and authorize the County Manager to proceed with implementation of these projects. ISSUES: This is a request for approval of NCAC recommended projects from the fall 2015 funding session SUMMARY: The Neighborhood Conservation Advisory Committee (NCAC) considered 31 first priority neighborhood projects from member neighborhoods at the December 10, 2015 meeting. Of these requests, four (4) are recommended for funding. The NCAC also reviewed and recommended additional funding needed for the South Fern Street project. Staff concurs with the NCAC, and recommends approval of the priority neighborhood projects listed in Attachment A and the additional funding for the above mentioned project, which was reviewed and voted on by the NCAC membership at its January 14, 2016 meeting. BACKGROUND: This is the third funding session of the 2014 Neighborhood Conservation Bond. The NCAC continues to utilize a Points Committee process. The Committee has the responsibility for rating and ranking projects submitted for funding and reporting its recommendations to the full NCAC membership. The points system used by the Committee is intended to provide guidance regarding project funding rather than strictly imposing limitations or setting up an inflexible ranking system. The points system assigns a numerical value to proposals based on the following criteria: Neighborhoods that have recently completed new plans or plan updates Number of rounds with an unfunded project First project after a newly-accepted NC plan Alternate funding source with a written commitment Follow-on projects identified at the outset of an initial project County Manager: County Attorney: ***** Staff: Angela Marshall, DCPHD, Neighborhood Conservation Program 10.
Implementation phase of a project previously funded for planning Small projects Park projects Sidewalk project which abuts any arterial(s) Sidewalk project within ¼ mile of any arterial(s) Sidewalk project where previously there is no complete sidewalk on either side Sidewalk project with no existing sidewalk on either side with traffic volume of 1500 cars per day After neighborhood presentations, the NCAC considered its recommendations regarding the distribution of bond funds based on the following: The funding session information package Testimony and discussion The report of the Points Committee The NCAC currently reviews only qualified first priority neighborhood projects. All projects were chosen in priority ranking order and four (4) were recommended for funding. DISCUSSION: The combined value of all four (4) first-priority projects is within the acceptable limits defined by the Neighborhood Conservation Advisory Committee, which requests full funding for these projects. The projects are listed in Attachment A, which shows the amount recommended to be allocated to the project from Neighborhood Conservation funds (NC Net Project Dollars), any alternate funding (from other County sources) that will be used, and the total estimated cost of the project. Three of the four (4) projects recommended for funding at the December 10, 2015 NCAC meeting are street improvement projects and one is a neighborhood sign request. Staff concurs with this recommendation, and recommends that the County Board approve the four (4) first priority projects at the amounts shown for Neighborhood Conservation funding. An update on previously funded NC active projects is listed in Attachment B. The NCAC reviewed and recommended the additional funding required for the South Fern Street project. The additional funding is needed because of high escalation of construction costs, additional engineering costs related to the complexity of the project, and additional utility work needs. The original cost estimate at the time of funding during the February 2012 County Board Meeting was based on construction prices at that time and factored in a typical escalation rate as part of the contingency. Construction cost escalation has been higher than projected and contingencies for this project are not sufficient to cover the increase. Furthermore, additional engineering costs were incurred because of the high complexity of the project which was not expected during initial funding. Finally, during the design, additional utility work needs were identified beyond what was anticipated in the concept design, which was based on limited engineering information available during the preliminary phase of the project. This utility work included additional storm sewer pipe and structures, accommodation of Washington Gas main installations, and a water main relocation. Funding Request for NC Program Projects - 2-02/20/2016
FISCAL IMPACT: The $1,372,908.00 for the proposed neighborhood projects is recommended for allocation from the 2014 Community Conservation Bond and the $228,000.00 additional funding required for South Fern Street project will be allocated from project balances of other NC projects which were completed under budget. The savings came from three projects, N481 South 19th Street, N498 South Irving Street, and N499 North Frederick Street. All three were sidewalk projects and combined had a total savings of almost $233,000. The savings from those projects will be applied to the cost overrun. Funds will be appropriated to the projects at the time the bonds are sold. The debt service costs are budgeted in the general fund budget. 2014 Bond: $12,000,000 2014 Bond Amount ($1,175,344) Recommended Projects (Spring 2014) ($2,604,313) Recommended Projects (Fall 2014) ($2,939,583) Recommended Projects (Spring 2015) ($1,372,908) Recommended Projects (Fall 2015) ($ 200,000) Missing Link Projects Balance = $3,707,852.00 Funding Request for NC Program Projects - 3-02/20/2016
ARLINGTON COUNTY, VIRGINIA NC GENERAL PROJECT LOCATIONS Chain Bridge Forest Stafford Albemarle Glebe Old Glebe Rivercrest Bellevue Forest Gulf Branch Rock Spring Donaldson Run Dover- Crystal Riverwood Williamsburg Yorktown Old Dominion Maywood Woodmont North Highland Arlington - East Falls Church Leeway 3 Glebewood High View Park Waverly Hills Cherrydale Lyon Village Colonial Village North Rosslyn Radnor/ Fort Myer Heights Highland Park - Overlee Knolls Tara - Leeway Heights Waycroft - Woodlawn Clarendon - Courthouse POTOMAC RIVER Ballston - Virginia Square Westover Village Madison Manor Lyon Park Dominion Hills Bluemont Ashton Heights Buckingham Boulevard Manor Arlington Forest Arlington Heights Penrose Foxcroft Heights Glencarlyn Barcroft 4 Alcova Heights Columbia Heights Arlington View Forest Glen Columbia Heights - West Columbia Forest Douglas Park Arlington Ridge Aurora Highlands 2 Nauck Claremont Long Branch Creek Shirlington 1 Fairlington Recommended NC Projects Key NEIGHBORHOOD LOCATION Shirlington Neighborhood Sign Aurora Highlands Nelly Custis Park Highview Park Calloway United Methodist Church Cemetery Barcroft 4800 Block of 9th Street South from South Buchanan Street to W&OD Trail Legend Neigborhood Conservation Areas/ 0 5,300 Feet Map prepared by Arlington County GIS Mapping Center Arlington County maintains this data for reference purposes only, and shall not be construed as a legal document. Map 2016 Arlington County, VA Printed: January 2016
PROJECTS RECOMMENDED FOR NC FUNDING FALL 2015 Rank Location Neighborhood Points Alternate Funding NC Net Project $ Description Risk Factors* 1 Shirlington Neighborhood Shirlington $12,500 Neighborhood Sign 2 Nelly Custis Park Aurora Highlands 75 $798,222 Park 3 Calloway United Methodist Church Cemetery Highview Park 65 $129,625 Beautification 4 4800 Block of 9 th St S to W&OD Trail Barcroft 60 $432,561 Street Improvement Delays in permit processing at the NVRPA and DVP, for the work within their W&OD Trail R-O-W and any utilities easements for electricity; obtaining Temporary Easement and Construction Agreement (TECA) documents. Possible need for larger storm pipes/ditches than previously estimated due to more detailed analyses (to be determined during final design). Relocation of any utility poles. LID permit-related delays; plan preparation delays inhouse or by a consultant, and construction delays by the price agreement contractor or other contractor, if bid due to unexpected cost escalation *Risk Factors Project characteristics that are likely to impede targeted completion of street improvement project 100% designs within a 12-month timeframe. ATTACHMENT A
NC- ACTIVE PROJECTS STATUS Attachment B At 30% Design 1 Budget In Active Design 2 Budget2 Preparing for Construction 3 Budget3 In Construction 4 Budget4 N548 N. Ohio St 22nd St N to Washington Blvd N550 Vacation Lane N. Utah St to N. Stuart St N554 S. Courthouse Rd Columbia Pike to 12th St S N555 N. Evergreen St 11th St N to Washington Blvd N556 12th St S S. Monroe St to S. Quincy St N557 12th St N 11th Rd N to N. Roosevelt St N559 N. Oakland St N. Pershing Dr to Route 50 N560 13th St N Kirkwood Rd to N. Jackson/N. Johnson St N561 23rd St S S. Nash St to Army Navy Drive N562 22nd St N N. Kentucky St to N. Lexington St $380,369.00 $608,749.00 $471,731.00 $790,592.00 $198,033.00 $348,987.00 $970,364.00 $828,427.00 $879,305.00 N515 S. Irving St/Arlington Blvd Phase II N527 Patrick Henry Drive Washington Blvd to 16th St N N528 N. Sycamore Street 26th St N to Williamsburg Blvd N542 N. Sycamore St 26th St N to Williamsburg Blvd (PH II) N544 5700 blk of 2nd St S & 100 blk of S. Kensington St N545 4800 blk 7th St S Trail Connector N546 19th Rd N N. Woodstock St to N. Upton St N551 N. Quintana St Washington Blvd to 19th St N N552 Oakland Park 3701 Wilson Blvd $381,478.00 N525 N. Illinois St 22nd St N to Lee Hwy $716,692.00 $531,829.00 N530 20th St N N. Kenmore St to $562,481.00 $679,101.00 $521,409.00 N531 S. Fern St 22nd St S to 19th St S N541 24th St N N. Illinois St to N. Kensington St $683,673.00 $781,082.00 N524 Patrick Henry Drive and Intersections N537 9th St S S. Glebe Rd to Walter Reed Dr N543 S. Edison St George Mason Dr to 11th St S N532 Butler Holmes Park Ph II $717,897.00 $477,339.00 $159,751.00 $522,440.00 $724,042.00 N547 S. Lang St Arlington Ridge $713,003.00 N533 Rocky Run Park Ph II $750,000.00 $135,317.00 N540 Chestnut Hills Park $708,776.00 N539 Tyrol Hills Park PH IV $878,635.00 $753,845.00 N549 Woodlawn Park $795,000.00 N553 Lucky Run Stream $376,000.00 $756,581.00 $798,845.00 $261,487.00 N558 Oak Grove Park $795,000.00 Total $5,738,044.00 Total $6,077,447.00 Total $4,960,707.00 Total $3,882,062.00 1 30% concept design complete, final design has not started. 2 Final design work in progress. 3 Final design complete; preparing for construction including acquisition, utility relocation, bidding process, and/or construction scheduling. 4 Construction in progress.