CITY OF SIMI VALLEY MEMORANDUM AGENDA ITEM NO. Consent (7) September 26, 216 TO: FROM: City Council Department of Community Services SUBJECT: ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AND FILE THE FY 216-17 TRANSPORTATION DEVELOPMENT ACT ARTICLE 4 CLAIM WITH THE VENTURA COUNTY TRANSPORTATION COMMISSION AND APPROVAL OF A SUPPLEMENTAL BUDGET REQUEST STAFF RECOMMENDATION It is recommended that the City Council adopt a resolution (page 4) authorizing the City Manager to execute and file the FY 216-17 Transportation Development Act Article 4 Claim with the Ventura County Transportation Commission (Attachment A, page 6), and approve a Supplemental Budget Request (Attachment B, page 12). CITY MANAGER S RECOMMENDATION The City Manager requests City Council authorization for the City Manager to execute and file the FY 216-17 TDA Article 4 Claim with the Ventura County Transportation Commission in the amount of $4,324,369.. BACKGROUND AND OVERVIEW In 1971, the California State Legislature enacted the Transportation Development Act (TDA) (Public Utilities Code Section 992 et seq.) which created a Local Transportation Fund (LTF) for each County in the State. As a result of California Senate Bills 716 and 23, as of July 1, 214 LTF funds received by the City are to be allocated solely for the operation of public transportation systems. FINDINGS AND ALTERNATIVES FY 216-17 is the third year that the City of Simi Valley will use its TDA LTF for transit activities pursuant to changes in State law. There are a number of changes in progress and being planned to bring Simi Valley Transit operations in compliance with TDA regulations for transit operators with regards to the mandated farebox recovery ratios, which will assist the City in maintaining future TDA funding eligibility. Additionally, staff continues to evaluate efficiencies, accessibility, and services of the transit system and enhance communication with the City Council related to Transit activities, funding, and mandates.
2 In order to maximize Transit s designated revenue streams, staff is moving forward with a Short-Range Transit Plan to solicit community and staff input and make recommendations on system efficiencies, fare structures, revenue streams, and capital planning. For FY 216-17, Simi Valley's final LTF allocation is $4,324,369. An increase to the final allocation combined with lower than anticipated expenditures in FY 215-16 has resulted in a total of $127,418 of additional revenues beyond the current FY 216-17 budget that need to be appropriated. Additionally, both the LTF and Transit Funds have modifications to revenues and expenditures associated with the LTF allocation and to recognize a previously awarded Proposition 1B grant in the Transit Fund. All requested adjustments are detailed along with the explanations in the Supplemental Budget Request (Attachment B, page 12). Exhibit 1 shows all of the final LTF apportionments to unincorporated Ventura County and its ten cities. In spring of each year, the City also applies for Local Transportation Funds under Article 3 of the Act, allocated for bicycle and pedestrian projects, separately from transit funds; therefore, there are no claims for bicycle and pedestrian projects in this allocation. By adopting the attached resolution, the City Council is authorizing the City Manager to execute and file the FY 216-17 TDA Article 4 Claim with the Ventura County Transportation Commission (VCTC). The resolution also authorizes the City Manager to amend the claim if needed to reallocate funds between the operational and capital needs of Simi Valley Transit. Below is a breakdown of total expenditures and funding sources, which include the budget adjustments referenced above: o Total Transit Budgeted Expenditures - $11,967,818 o Federal Funds - $2,738,8 o Fare and Other Transit Revenues - $573,6 o State Proposition 1B Funds - $2,574,7 o TDA Funds - $6,8,718 The City is subject to a Farebox Recovery Ratio (FBRR) of 2% for Fixed Route and 1% for Paratransit/Dial-a-Ride (ADA/DAR). The City s estimated FY 215-16 FBRR for Fixed Route and ADA/DAR are 16% and 7%, respectively. In order to maintain full eligibility for future TDA funds, Simi Valley Transit needs to fully comply with the FBRR as detailed. Any shortfall of fare revenues will result in an equal loss of TDA funds in a subsequent fiscal year. While it is anticipated that there will be a farebox shortfall for FY 215-16, staff continues to work on implementing efficiencies and increasing revenues to improve the FBRR. Staff is working to obtain a consultant to assess the Simi Valley Transit system and develop a Short-Range Transit Plan to include additional recommendations on fare structures for Fixed Route and ADA/DAR, ADA/DAR system capacity and service levels, Fixed Route system configuration and ridership, alternate Fixed Route configurations to alleviate demand on ADA/DAR, forecasting of funding availability, operational and capital funding needs and sources, and to incorporate Transit system stakeholders, public, and staff input to ensure the system meets the community s needs. Staff will return to the City Council with
3 recommendations resulting from the Short-Range Transit Plan to further increase the FBRR through modified services, enhanced efficiencies, and decreased operating costs. The following alternatives are available to the City Council: 1. Adopt a resolution (page 4) authorizing the City Manager to execute and file the FY 216-17 Transportation Development Act Article 4 Claim with the Ventura County Transportation Commission (Attachment A, page 6); 2. Approve a Supplemental Budget Request (Attachment B, page 12); 3. Direct staff to modify the FY 216-17 Transportation Development Act Article 4 Claim prior to authorizing its submission; 4. Provide staff with revisions to the Supplemental Budget Request; 5. Provide additional direction to staff. Staff recommends Alternative Nos. 1 and 2. SUGGESTED CITY COUNCIL MOTION I move to adopt a resolution authorizing the City Manager to execute and file the FY 216-17 Transportation Development Act Article 4 Claim with the Ventura County Transportation Commission and approve the Supplemental Budget Request. SUMMARY As a result of California Senate Bills 716 and 23, TDA LTF funds received by the City are to be allocated for the operation of public transportation systems. The City s claim for its TDA apportionment under Article 4 is to be used solely for Transit activities. It is recommended that the City Council adopt a resolution (page 4) authorizing the City Manager to execute and file the FY 216-17 Transportation Development Act Article 4 Claim with the Ventura County Transportation Commission (Attachment A, page 6), and approve a Supplemental Budget Request (Attachment B, page 12). Sommer Barwick, Director Department of Community Services Prepared by: Mara Malch, Acting Community Services Deputy Director INDEX Page Resolution... 4 Attachment A - Transportation Development Act Article 4 Claim... 6 Attachment B - Supplemental Budget Request...12 Exhibit 1
4 RESOLUTION NO. 216-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIMI VALLEY AUTHORIZING THE EXECUTION AND FILING OF A TRANSPORTATION DEVELOPMENT ACT ARTICLE 4 CLAIM WITH THE VENTURA COUNTY TRANSPORTATION COMMISSION FOR FISCAL YEAR 216-17 WHEREAS, the State Transportation Development Act (TDA), as amended (Public Utilities Code Section 992 et seq.), provides for the allocation of funds from the Local Transportation Fund (LTF) for use by eligible claimants for various transportation purposes; and WHEREAS, pursuant to the provisions of the TDA, as amended, and pursuant to the applicable rules and regulations hereunder (Cal. Code of Regulations Section 66 et seq.), a prospective claimant wishing to receive an allocation from the LTF shall file its claim with the Ventura County Transportation Commission (VCTC); and WHEREAS, the City of Simi Valley is eligible to receive TDA funds allocated from the LTF Fund; and WHEREAS, the City of Simi Valley is desirous of utilizing these funds for Transit activities within the City of Simi Valley. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SIMI VALLEY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Manager is authorized to execute, the FY 216-17 TDA claim and further execute any amendments thereto as necessary to ensure the most effective allocation of funds pursuant to applicable rules and regulations promulgated thereunder, together with all necessary supporting documents, with the VCTC for an allocation of LTF funds under Article 4. SECTION 2. The authorized claim pursuant to Section 1 above shall be allocated to the City's Transit Fund and includes $4,324,369 for public transit expenditures including administrative, operations, and capital costs including, but not limited, to procurement of rolling stock, transit-related equipment and systems, and facility modifications, upgrades and improvements.
5 RES. NO. 216-47 SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the office of the City Clerk and transmitted to the VCTC in conjunction with the filing of the claim. Attest: PASSED and ADOPTED this 26 th day of September 216. Ky Spangler, Deputy Director/City Clerk Approved as to Form: Robert O. Huber, Mayor of the City of Simi Valley, California Approved as to Content: Lonnie J. Eldridge, City Attorney Eric J. Levitt, City Manager Sommer Barwick, Director Department of Community Services SR21-Transit 9-16
6 ATTACHMENT A TDA Claim Form City/Agency of Simi Valley Fiscal Year FY 216/217 Address: 2929 Tapo Canyon Road Simi Valley, CA 9363 Contact Person: Mara Malch Title: Acting Community Services Deputy Director Telephone: 85-583-6483 email: mmalch@simivalley.org Requested Payment : Article 4 $ 4,324,369. Article 8a $ - Article 8c $ - Total Request $ 4,324,369. Claimant acknowledges that payment by the County Auditor of an allocation made by the Ventura County Transportation Commission (VCTC) is subject to such monies being on hand and available for distribution and to the provision that such monies are used only in accordance with the terms of the allocation instruction issued by the VCTC. Claimant also certifies that the information on the claim forms are true and accurate to the best of their knowledge. Authorizing Signature: (CFO or City Manager) Print Name & Title: Date: Eric J. Levitt, City Manager
7 TDA Claim Financial Reporting Form City/Agency of Simi Valley Fiscal Year FY 216/217 Article 4 Prior Fiscal Year Claim Information Current Fiscal Year Estimated Operating Estimated Capital Proposed Operating Proposed Capital FY 215/216 FY 215/216 FY 216/217 FY 216/217 Estimated Revenues 1 : Beginning Fund Balance 2 $ 962,314 $ - $ 32,31 $ 1,454,318 FTA $ 2,47,2 $ 289,458 Federal (provide detail in notes) $ 2,218,9 $ 519,9 Local Transportation Funds (current year allocation) $ 4,1,6 $ 323,363 $ 4,315,969 $ 8,4 State other than TDA (provide detail in notes) $ 1,715,522 $ 2,574,7 Fare Revenues $ 426,718 $ 431,6 Local (provide detail in notes) Other (provide detail in notes) $ 27,47 $ 142, Interest Unearned/Deferred Revenues Total Estimated Revenues and Fund Balances $ 8,13,645 $ 2,328,343 $ 7,41,5 $ 4,557,318 Estimated Expenses (exclude depr/amort) 1 : Transit Operating Non-TDA $ 3,167,324.52 $ 2,792,5. Transit Operating TDA to claimant $ 3,26,971 $ 4,618, Transit Operating (GCTD) assigned to Ojai Transit Operating (GCTD) assigned to Oxnard Transit Operating (GCTD) assigned to Pt Hueneme Transit Operating (GCTD) assigned to San Buenaventura Transit Operating (GCTD) assigned to County of Ventura Transit Capital Non-TDA $ 2,4,98 $ 3,94,6 Transit Capital TDA to claimant $ 323,363 $ 1,462,718 Transit Capital (GCTD) TDA assigned Transit Capital Reserve Other (provide detail in notes) Other (provide detail in notes) Total Estimated Expenses $ 6,374,295 $ 2,328,343 $ 7,41,5 $ 4,557,318 Surplus/Deficit $ 1,756,349 $ - $ - $ - Notes and Explanations: 1. If claimant is reporting more than TDA related revenues and expenditures, please separate the line ite 2. If available, please use audited balance from TDA audit of prior Fiscal Year - otherwise estimate. (ie. Beg Bal for FY 15/16 would be Audit from FY 14/15) Other revenues include advertising, tax rebates/incentives for alternative fuel, and damage recovery. If the operating budget has increased in excess of 15% above the preceding year, or there is a substantial increase or decrease in the scope of operations or capital budget provisions for major new fixed facilities, please provide a statement identifying and substantiating the reason or need for the change (Section 6632). If not needed, please initial N/A Otherwise, please provide statement below: The FY 216-17 Operating Budget is approximately 16% above the estimated actual FY 215-16 operating expenditures due to vacant positions being filled and consultant services for the completion of the Short Range Transit Plan.
8 TDA Claim Assurances Form City/Agency of Simi Valley Fiscal Year FY 216/217 Article 4 and 8c Claimant Assurances: (Initial Below) Initial N/A 18-Day Certified Fiscal Audit If VCTC does NOT have a TDA audit performed on behalf of the claimant, the claimant certifies that it has submitted a satisfactory, independent fiscal audit, with required certification statement, to VCTC and to the State Controller pursuant to PUC 99245 & 6664, for the prior year (project year minus two). Claimant assures that this audit requirement will be completed for the current fiscal year (project minus one). 9-Day Annual Report: Claimant certifies that it has submitted a State Controller's report in conformance with the uniform system of accounts and reports, VCTC and to the State Controller, pursuant to PUC 99243, 99245 & 6637, for the prior year (project year minus two). Claimant assures that this report will be completed for the current fiscal year (project minus one). Revenue Ratios: Claimant certifies that it intends to maintain for the project year a ratio of fare revenues to operating costs of at least (a) 2 percent if the claimant is serving an urbanized area, (b) 1 percent if the claimant is serving a nonurbanized area, or (c) as determined by VCTC pursuant to CCR 6633.2(c) and PUC 99268.5(c). If the required ratio is not met, the "non-compliance with required revenue ratios" outlined in the TDA regulations will be implemented. Revenue Ratios for Exclusive Services to Seniors and Disabled: Claimant filing a claim pursuant to PUC 99268.5(c) certifies that, for the purpose of that claim, it provides services using vehicles for the exclusive use of elderly and handicapped persons. 5-Percent Allocation Limitation: The expenditures received by an operator, city or county may in no year exceed 5 percent of the amount required to meet operating, maintenance, and capital and debt service requirements of the system after deduction therefrom of approved federal grants estimated to be received pursuant to PUC 99268 & 9945 and Section 6633.1
9 TDA Claim Assurances Form City/Agency of Simi Valley Fiscal Year FY 216/217 Article 4 and 8c Claimant Assurances: (Initial Below) Initial Retirement System: Claimant filing a claim pursuant to PUC 9926 certifies that (a) the current cost of its retirement system is fully funded with respect to the officers and employees of its public transportation system; or (b) the operator is implementing a plan approved by VCTC which will fully fund the retirement system for such officers and employees within 4 years; or (c) the operator has a private pension plan which sets aside and invests, on a current basis, funds sufficient to provide for the payment of future pension benefits and which is fully compliant with the requirements stated in PUC 99272 & 99273. Use of Federal Funds: Claimant certifies that it is making full use of federal funds available under the FTA Act in accordance with CCR Section 6754(a)(3) or 6634. Staffing: Claimant certifies that it is in compliance with PUC Section 99264 that it does not routinely staff, with two or more persons, a vehicle for public transportation purposes designed to be operated by one person. Reduced Fares: Claimant certifies that if it offers reduced fares to seniors, the same reduced rate is offered to disabled persons and disabled veterans (PUC 99155). Claimant further assures that it will honor the federal Medicare identification card or a card issued pursuant to Section 22511.55 of the Vehicle Code as sufficient identification to receive reduced fares. CHP Certification: Claimant certifies that, it has on file a California Highway Patrol Certification having been conducted in the last 13 months indicating their compliance with Section 188.1 of the Vehicle Code.
1 TDA Claim Assurances Form City/Agency of Simi Valley Fiscal Year FY 216/217 Article 4 and 8c Claimant Assurances: (Initial Below) Initial Accessible Vehicles: Claimant certifies that it is in compliance with PUC 99155.5 regarding dial-aride and paratransit services being accessible to handicapped persons, and that the service be provided to persons without regard to vehicle ownership and place of residence. N/A Part-Time Employees Claimant certifies that in accordance with PUC Section 99243 it is not precluded from employing part-time drivers or contracting with common carriers of persons operating under a franchise or license. Claimant further certifies that no person who was a full-time employee on June 28, 1979, shall have his or her employment terminated or his or her regular hours of employment, excluding overtime, reduced as a result of it employing parttime drivers or contracting with such common carriers. N/A Operator's Qualifying Criteria Claimant certifies that it meets the efficiency standards pursuant to PUC Section 99314.6 when claiming State Transit Assistance funds for transit operations. The undersigned herby certifies that the above statements are true and correct. Authorizing Signature: Print Name and Title: Date: Eric J. Levitt, City Manager
11 Article 4 and 8c Capital Reserves Schedule City/Agency of Simi Valley Fiscal Year FY 216/217 FY Funds Received Article Project Amount Remaining Expected Completion Comments FY 215-16 4 Biogas Facility $ 1,136,618 June-17 FY 215-16 4 Transit Storage Facility $ 7,5 October-16 FY 215-16 4 Bus Wash Improvements $ 7,5 December-16 FY 215-16 4 Transit Facility Paving $ 136,4 June-17 FY 215-16 4 Transit Facility Security $ 166,3 June-17 FY 216-17 4 Trapeze Dispatch System $ 8,4 October-16
12 ATTACHMENT B ATTACHMENT B CITY OF SIMI VALLEY SUPPLEMENTAL BUDGET REQUEST REQUESTING DEPARTMENT Community Services FOR FISCAL YEAR: FUND(S) AMENDED 216-17 Local Transportation(238)/Transit (75) REVENUES FUND COST CENTER ACCOUNT NUMBER CURRENT BUDGET PROPOSED AMENDMENTS AMENDED BUDGET From Other Governments (TDA LTF) 238 82238 3541 $5,953,3 -$1,628,931 $4,324,369 Transfer From LTF 75 8275 39238 5,953,3 127,418 6,8,718 State Proposition 1B 75 975 362 1,25, 1,324,7 2,574,7 EXPENDITURES FUND COST CENTER TOTAL $ 13,156,6 (176,813) ACCOUNT NUMBER CURRENT BUDGET $ $ 12,979,787 PROPOSED AMENDMENTS AMENDED BUDGET Transfer to Transit 238 82238 4975 $5,953,3 127,418 $6,8,718 Biogas Project 75 975 486 1,136,618 1,136,618 IO 964 1,136,618 1,136,618 TOTAL $ 5,953,3 2,4,654 $ $ 8,353,954 PURPOSE Revenues: Increase 'From Other Governments' to adjust for revised TDA LTF allocation for FY 216-17 and correct adopted budget to reflect revenues rather than transfer amount inclusive of fund balance. Increase Transfer from LTF' to reflect increased TDA LTF allocation and additional LTF fund balance. Increase State Proposition 1B to recgonize revenue associated with project expenditures approved in the adopted budget for the CNG Fueling Station Upgrade. Expenditures: Increase 'Transfer to Transit' to adjust for revised TDA LTF allocation for FY 216-17 and to and additional available fund balance. Increase 'Biogas Project and IO' to provide budget for the project, which was previously unfunded in FY 216-17. DEPARTMENT HEAD DATE ADMINISTRATIVE SERVICES DATE CITY MANAGER DATE ENTERED BY DATE REV 6/16
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