Page 1 of 5 1. Application for use of district facilities shall be made with the appropriate site administrator at least seven (7) days prior to the date for which facilities are requested (unless such prior notice is impractical in light of the nature of the event). 2. All applications for use of facilities shall be forwarded to the designated district administrator for determination of fees and final approval. Approved applications for the use of school facilities shall be revocable and shall not be considered a lease. 3. All applications shall be considered according to the classification schedule adopted by the Board of Directors and the current fee schedule published by the districtʼs Business Services Office. The fee schedule shall be reviewed, at the minimum, on a biennial schedule. a. Shoreline School District sponsored users (Class A users) shall include those groups or individuals that are officially formed or subject to control by the district, such as site councils, ASB-affiliated student organizations, staff committees, taskforces, and citizen advisory groups. b. Non-district sponsored, non-profit users whose activities directly support or supplement the districtʼs educational program (Class B users) shall include non-profit groups or individuals which are not formed or subject to control by the district but whose primary purpose is to support Shoreline schools, programs, and employees (such as the PTA, the Shoreline Foundation, and employee associations) or who offer activities which are consistent with and supplement the districtʼs instruction of students as embodied in state and local essential learning standards and in state law (such as youth academic clubs, youth athletic activities, and youth civic organizations). c. Non-district sponsored, non-profit users whose activities do not directly support or supplement the districtʼs educational program (Class C users) shall include those non-profit users or individuals who do not meet the definition of Class B users (such as governmental, civic, religious, or charitable organizations when such groups are not providing activities which are consistent with and supplement the districtʼs instruction of students. d. Non-district sponsored, profit-seeking users (Class D users) shall include all other groups or individuals not defined as Class A, Class B, or Class C users.
Page 2 of 5 4. Activities of religious groups must be clearly separated from school-sponsored or school-related activities. Factors which may, when considered in context, create an impermissible impression of school district sponsorship or endorsement of religious activities include the timing of the facility use, the length of time over which the use extends, the pervasiveness of the use, the placement of signs, symbols, or other tangible evidence of religious activities beyond the specific hours of use, and the involvement of district employees or officials beyond the standard processing of the application and care for the facilities. 5. Sponsoring organizations shall provide sufficient, competent adult and/or special supervision, to be agreed upon at the time of application. 6. All applicants shall hold the district free and without harm from any loss or damage, liability, or expense that may arise. 7. In the event that property loss or damage is incurred during use of occupancy, the amount of the damage shall be determined by the district and a bill for damages shall be presented to the group using or occupying the facilities during the time the loss or damage was incurred. 8. The facility user may be required to carry its own public liability insurance naming the district as an additional insured if it is determined at the time of the application that such insurance is warranted. 9. The district reserves the right to deny or cancel the use of a school facility and/or facilities when it is deemed that persons or property might be endangered and/or when the activity in any way might be prejudicial to or not in the best interest of the district. 10. No drugs, narcotics, alcohol, and/or the use of tobacco products shall be permitted in school facilities or on school property at any time except as noted below:
Page 3 of 5 a. Alcoholic beverages may be served at the Conference Center and the Senior Activity Center located at the Shoreline Center, at the Shorewood High School Commons, at the Shorecrest High School Performing Arts Center, and at the Shorecrest High School Commons, provided all necessary permits (i.e., banquet) are obtained according to the rules and regulations of the State of Washington Liquor Control Board. Further, facility users must provide the District with evidence of insurance to cover the liability associated with service of alcoholic beverages prior to receiving a facility use permit. 11. Professional fundraisers representing charities must provide evidence that the fundraiser is recognized by the Philanthropic Division of the Better Business Bureau and is registered/bonded by the State of Washington. 12. Building keys will not be issued or loaned on any occasion to anyone other than school personnel. Furniture and equipment will not be moved from one room to another unless specifically called for in the application and under the direct supervision of a district employee. 13. A custodian or other authorized staff member must be on the premises when any non-school group is using school facilities. The user group will be charged for increased staffing caused by their use of the building; the district will determine when additional staff representatives shall be required and will make the determination as to the charges for such staff. 14. Use of school facilities by another government agency for meetings, the subject of which is determined by the district to have relation to Shoreline School District, may be considered Class B activities. All other uses by another government agency are subject to the usual Class C requirements and rates. 15. Each group applying to use district facilities must agree not to discriminate on the basis of sex, race, creed, color, religion, ethnic origin, age, or disability. The group may be asked to provide an explanation of the organizationʼs membership policies and practices. (If membership policies are changed, the district will be informed of the revision.) 16. Fire and safety regulations of the school district, local municipality, and the State of Washington will be observed at all times.
Page 4 of 5 17. No decorations or application of material to walls or floors will be allowed without the permission of the building principal. Applicants are required to remove, at their expense any material, equipment, furnishings, or rubbish left after the use of school facilities. It is assumed that the school district will provide for normal custodial services in connection with the use of the facilities. 18. Individual buildings may compile and post in conspicuous locations other supplemental special rules that are applicable to specific situations and locations and aid the district in preserving the functional condition of the facility. 19. Fees shall be payable in advance to the Business Services Office. Groups will not make any payment to an on-site school employee. Special arrangements In lieu of advance payment may be made when such exceptions are: a) applied equally to all users of that facility; b) based on a prior consistent payment history; or c) resulting directly from the timing or the nature of the event. 20. Applicants must notify the Business Services Offices of any cancellation of previously scheduled facilities at least 24 hours prior to any scheduled use, and before noon on Friday for a weekend or Monday use. The district is under no obligation to reschedule facility use that is interrupted by an emergency condition. 21. Facilities used shall be limited to those specified on the application. On-site personnel, such as custodians, do not have the authority to permit use of facilities or equipment not indicated on the application. 22. Access to facilities will be granted in accordance with the time specified on the application form. 23. School fields (playgrounds, practice fields, baseball diamonds, soccer/football, tennis courts, and tracks) may be used in accordance with the following conditions: a. Use that subjects the grounds to undue damage or wear or which creates a hazard or unreasonable restriction of use by others will not be allowed. Continued use of a field by an organization will be dependent on said organization leaving a field clean and in good order when they have completed the activity.
Page 5 of 5 b. All markings and pre-game preparations will be the responsibility of the organization scheduled for use. Field lining and marking must be pre-approved by the districtʼs Athletics Office. c. The use of baseball diamonds, track, or other athletic fields for golf practice, flying motorized model airplanes, operating vehicles, or exercising unleashed animals is prohibited. d. There is to be no access to a building by persons using the fields unless special arrangements have been made to use the building facilities. A charge may be assessed if a building is used. 24. When district kitchen equipment is used, a food service employee must be assigned by the district. 25. The district is not required to make district-owned audiovisual, technical, or other special equipment available. In the event, the user of such equipment is authorized, the user must give assurances that a knowledgeable operator will be present, and any damage to the equipment will be repaired at the userʼs cost. A district staff technician may be assigned at the discretion of the district and the cost will be charged to the user. Questions regarding the availability and fees for equipment should be directed to the site administrator. 26. When large groups are anticipated, it will be the responsibility of the user organization to make arrangements for parking, crowd control, and security. The district reserves the right to require and review crowd control plans prior to approval of the use. The district may require the use of a district parking attendant when large groups are anticipated. Submitted January 27, 2015 November 15, 1999 January 13, 1998 December 5, 1994 January 27, 1992 January 23, 1989