ACTION AGENDA - PDF Free Download

ACTION AGENDA 2015 2016 Mayor and City Council Port St. Lucie, Florida July 2015 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137-3373 E-mail: sumekassoc@gmail.com

Port St. Lucie Vision 2030 PORT ST. LUCIE 2030 is the Safe; Beautiful; and Friendly City for All Ages. PORT ST. LUCIE 2030 has Great Neighborhoods; Top Quality Educational Opportunities for Lifelong Learning; with a Diverse Local Economy and Jobs; and Convenient Mobility Options; and Leisure Opportunities for an Active Life Style. v PORT ST. LUCIE 2030 has Tradition; the St. Lucie River a Natural Florida Experience; with a Vibrant City Center and U. S. 1; and St. Lucie West. YOUR HOMETOWN Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 1

City of Port St. Lucie Policy Agenda 2015 2016 Targets for Action TOP PRIORITY City Communications Program Upgrade Action Plan: Digital Domain, VGTI, Torrey Pines Crosstown Parkway Sidewalk Program: Projects and Funding City Economic Framework: Goals, Policies, Tool Kit, City Response Utility Relocation Bill Advocacy HIGH PRIORITY Community Report Card/Performance Metrics/Community Survey Tax Rate and Services for FY 2015 2016 City Center Development Riverwalk Plan: Extension McCarty Ranch Preserve Schools Strategy Stormwater/Water Quality Plan Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 2

City of Port St. Lucie Management Agenda 2015 2016 Targets for Action TOP PRIORITY Citywide Technology Plan/Funding Neighborhood Area Plans: Next Steps Leisure Needs Analysis for 13 20 Crosstown Parkway Linear Park HIGH PRIORITY Formalized Citywide Internship Program City Organization Assessment/Review and Plan: Phase II Land Development Regulations: Update Changing the Organization Culture City Career Academy: Development Countywide Radio Upgrade Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 3

City of Port St. Lucie Management in Progress 2015 2016 1. Management and Budget Review: Implementation Completed 2. Tradition Studio Building Sale Completed 3. Police Vehicles Replacement: Annual Funding 7/15 4. Citizen Academy: Development, Schedule, Agenda, 1 st Class (11/15) 9/15 5. Online Ticketing System for Box Office (Civic Center) 9/15 6. Remote Control Facility Venue: Direction, Funding 9/15 7. Historic Homes Preservation: Grant Awarded pending legislative 10/15 funding 8. Countywide Alarm Fines Recovery System: City Ordinance 10/15 9. Sexual Abuse Policy for Fitness Center 10/15 10. Recruitment Process: Upgrade (NeoGov System) 12/15 11. Human Resources Policies, Rules and Procedures 12/15 12. Management Succession Plan and Process: Council Presentation 12/15 13. Online Permitting for Planning and Zoning: Fine Tuning 12/15 14. Strategic Plan Update and Annual Action Agenda 2/16 15. Reserve Policy: Annual Update 2/16 16. Debt Policy: Annual Update 2/16 17. Overall City Financial Policies: Annual Update 2/16 18. Long Term Financial Plan: Annual Update 2/16 19. DOJ Settlement Agreement (ADA): City Actions 2/16 20. Online Code Compliance: Special Events 6/16 21. City Website: Redesign 6/16 22. Supervisory Training Program: Development, Budget FY 2017 7/16 23. Howling River Night Boat Parade 10/16 24. Boat Launch: Regulatory Signage; Ordinance 10/16 Manatee Zoning and Waterway Signage 25. Health Plan Unbundling: Direction 2017 26. One Stop Shop 27. Civic Center Rental Events for Business Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 4

City of Port St. Lucie Major Projects 2015 2016 1. Building A City Hall: Cleaning, Painting Completed 2. Building C Police: Cleaning, Painting 9/15 3. Darwin Sidewalk 9/15-8/16 4. Savona Boulevard South Sidewalk 10/15 5. Del Rio Sidewalk 4/16 1/17 6. Cameo Sidewalk 4/16 1/17 7. AC Water Main Replacement: Phase 1 9/16 8. Civic Center Foam Banding Repair/Replacement Structural Inspection 9/16 9. Rivergate Park: Dock 9/16 10. Blackwell Pump Station Fuel Upgrades 10/16 11. Bus Shelters on U.S. 1 10/16 12. Crosstown Parkway Project 6/18 13. I-95 St. Lucie West Interchange Expansion: Design (FDOT) 2019-2020 (Construction: 2019 2020) 14. Fiber Optic Network Expansion and Rehabilitation Ongoing Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 5

GOAL 1 FINANCIALLY SOUND CITY, HIGH PERFORMANCE CITY ORGANIZATION ACTION: CITY COMMUNICATIONS PROGRAM PRIORITY UPGRADE Policy Top In-house/ Consultant Reorganization 1. Council Workshop: Expectations, Direction, Funding 2. Prepare report with options 3. Council Decision: Direction, Funding Responsibility: Assistant City Manager 9/15 1/16 2/16 ACTION: COMMUNITY REPORT CARD/PERFORMANCE PRIORITY METRICS/COMMUNITY SURVEY Policy High 1. Review performance measures, refine/define measures 2. Prepare report with options/recommendations 3. Present report at Summer Retreat Responsibility: City Manager/OMB 6/16 6/16 7/16 ACTION: TAX RATE AND SERVICES FOR FY 2015 2016 PRIORITY Policy High 1. Council Decision: Budget FY 2015-2016 9/15 Responsibility: City Manager Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 7

ACTION: POLICE FOUNDATION DEVELOPMENT PRIORITY Policy City Role Legal Framework Stakeholders 1. Complete legal research/federal handbook 2. Define scope, approach and legal framework 3. Identify stakeholders 4. Convene Board of Directors 5. Develop 501 C3 legal framework Responsibility: Police 12/15 12/15 3/16 5/16 TBD ACTION: CITYWIDE TECHNOLOGY PLAN/FUNDING PRIORITY Mgmt Top 1. Define scope of plan and process 2. Council Presentation: Plan, Scope and Development Process (overview) 3. Develop budget proposal: FY 2017 4. Council Decision: Plan Direction, Funding Responsibility: Information Technology 1/16 2/16 5/16 7/16 ACTION: FORMALIZED CITYWIDE INTERNSHIP PRIORITY PROGRAM Mgmt High Paid vs. Non Paid Intern vs. Volunteer Funding 1. Develop Internship Policy Framework 2. Council Decision: Direction, Funding Guidelines 3. Develop budget proposal 4. Council Decision: Program Funding Responsibility: Human Resources 11/15 2/16 4/16 7/16 Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 8

ACTION: CITY ORGANIZATION ASSESSMENT/REVIEW PRIORITY AND PLAN: PHASE II, Mgmt High 1. Complete organization assessment Phase II 2. Council Report: Phase II Responsibility: City Manager 5/16 6/16 ACTION: CHANGING THE ORGANIZATION CULTURE PRIORITY Mgmt High 1. Initiate Customer Service Training 2. Complete Draft Plan 3. Council Presentation: Succession Plan (Review) Responsibility: City Manager Ongoing 1/16 2/16 ACTION: CITY CAREER ACADEMY: DEVELOPMENT PRIORITY Mgmt High 1. Develop Citizen Academy 2. Kickoff Citizen Academy Responsibility: City Manager 1/16 1/16 ACTION: COUNTYWIDE RADIO UPGRADE PRIORITY Mgmt High 1. Participate in planning of Radio Upgrade Ongoing Responsibility: Police Chief Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 9

Management in Progress 2015 2016 TIME 1. Management and Budget Review: Implementation Completed 2. Tradition Studio Building Sale Completed 3. Police Vehicles Replacement: Annual Funding 7/15 4. Citizen Academy: Development, Schedule, Agenda, 1 st Class (11/15) 9/15 5. Countywide Alarm Fines Recovery System: City Ordinance 10/15 6. Sexual Abuse Policy for Fitness Center 10/15 7. Human Resources Policies, Rules and Procedures 12/15 8. Recruitment Process: Upgrade (NeoGov System) 12/15 9. Management Succession Plan and Process: Council Presentation 12/15 10. Online Permitting for Planning and Zoning: Fine Tuning 12/15 11. Strategic Plan Update and Annual Action Agenda 2/16 12. Reserve Policy: Annual Update 2/16 13. Debt Policy: Annual Update 2/16 14. Overall City Financial Policies: Annual Update 2/16 15. Long Term Financial Plan: Annual Update 2/16 16. DOJ Settlement Agreement (ADA): City Actions 2/16 17. Online Code Compliance: Special Events 6/16 18 City Website: Redesign 6/16 19. Supervisory Training Program: Development, Budget FY 2017 7/16 20. Health Plan Unbundling: Direction 2017 Major Projects 2015 2016 TIME 1. Building A City Hall: Cleaning, Painting Completed 2. Building C Police: Cleaning, Painting 9/15 3. AC Water Main Replacement: Phase 1 9/16 4. Civic Center Foam Banding Repair/Replacement Structural 9/16 Inspection 5. Blackwell Pump Station Fuel Upgrades 10/16 6. Fiber Optic Network Expansion and Rehabilitation Ongoing Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 10

GOAL 2 GROWING LOCAL ECONOMY ACTION: ACTION PLAN PRIORITY DIGITAL DOMAIN Policy Top VGTI TORREY PINES A. Digital Domain B. VGTI C. Torrey Pines Responsibility: City Manager Completed ACTION: CITY ECONOMIC FRAMEWORK: GOALS, PRIORITY POLICIES, TOOL KIT, CITY RESPONSE Policy Top 1. Council Presentation: City Economic Development Discussion on Tools and Incentives 2. Develop Council Report: Budget, Amendments, Ordinance Changes Responsibility: Assistant City Manager 9/15 TBD ACTION: ECONOMIC DEVELOPMENT/TOURISM PRIORITY MARKETING STRATEGY Policy [ON THE HORIZON: 2016 2020] Responsibility: Assistant City Manager Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 11

ACTION: SCHOOLS STRATEGY PRIORITY Policy High School Use during Summer Internship Program Participation on EDC Howling River Night Boat Parade Technical Intern/Career Development 1. Communicate with Schools Ongoing Responsibility: City Manager ACTION: VOCATIONAL AND TECHNICAL TRAINING PRIORITY Policy [ON THE HORIZON: 2016 2020] Responsibility: City Manager Management in Progress 2015 2016 1. One Stop Shop 2. Civic Center Rental Events for Business Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 12

GOAL 3 BALANCED AND RESPONSIBLE SUSTAINABLE GROWTH ACTION: UTILITY RELOCATION BILL ADVOCACY PRIORITY Policy Top City Position Advocacy Strategy 1. Meeting with Council Members 7/15 Responsibility: Utility/Public Works ACTION: CITY CENTER DEVELOPMENT PRIORITY Policy High City Control of Property City Actions Delinquent Special Assessment Legal Issues Redevelopment Agreement 1. Complete Market Analysis 2. CRA Board: Presentation, Direction on Options 3. CRA Board: Direction 4. CRA Board/Council Decision: Direction Responsibility: CRA 8/15 9/15 12/15 Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 13

ACTION: RIVERWALK PLAN: EXTENSION PRIORITY Policy High Time Frame for Completion Scope Contract 1. Issue RFP: Design, Environment Assessment, Permitting a. Conservation Tract b. Westmoreland Parcel c. Riverwalk 2. Receive/Evaluate Response 3. Council Decision: Direction 4. Initiate process Responsibility: CRA 11/15 1/16 3/16 4/16 ACTION: MCCARTY RANCH PRESERVE PRIORITY Policy High A. Activities 2015 1. Kayaking 2. Fishing Tournament 3. Guided Hiking Tour 4. Bonfire/Hayride (Music Festival) 5. Boy Scout Camp Site: Designation B. Utility 1. Council Decision: Topo Survey Funding 2. Environment Assessment Phase II 3. Council Decision: Lease Agreement for Cattle Grazing 4. Install Restroom 5. Water Main: Installation 6. Fiber Optic Installation Complete Preserve and Extension 7. Office Warehousing ADA Compliance 8. Complete Topo Survey (required by South Florida Management District 9. Sunset Cam: TDC Funding Responsibility: Utility/Parks & Recreation 8/15 8/15 9/15 11/15 12/16 7/15 11/15 11/15 12/15 12/15 12/15 6/16 6/16 TBD Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 14

ACTION: MCCARTY RANCH PRESERVE PRIORITY (Continued) Policy High C. K 9 1. Finalize Location 2. Construct Facility D. McCarty Ranch Extension 1. Complete Environment Assessment 2. Grant for Water Farming South Florida Water Management District Responsibility: Utility/Parks & Recreation 11/15 6/16 11/15 6/16 ACTION: STORMWATER/WATER QUALITY PLAN PRIORITY Policy High Master Plan 10/15 Water Quality 1. Complete Update Basin Management Action Plan/(B- MAP)/Water Quality 2. Council Workshop: B-MAP/Water Quality 3. Complete Central Watershed Study 4. Develop Storm Water Master Plan 5. Council Presentation: Stormwater Master Plan Responsibility: Public Works 11/15 12/15 10/16 11/16 Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 15

ACTION: NEIGHBORHOOD AREA PLANS (3) PRIORITY Policy Plan Acceptance A. Area 3 1. Complete area plan 2. Council Presentation: Review 3. Council Decision: Acceptance B. Area 4 North 1. Complete area plan 2. Council Presentation: Review 3. Council Decision: Acceptance C. Area 4 South 1. Complete area plan 2. Council Presentation: Review 3. Council Decision: Acceptance Responsibility: Planning 9/15 10/15 11/15 9/15 10/15 11/15 9/15 10/15 11/15 ACTION: NEIGHBORHOOD AREA PLANS: NEXT STEPS PRIORITY Mgmt Top A. Area 1 B. Area 6 C. Area 1. Complete data gathering and analysis 2. Public Input 3. Develop plan 4. Council Presentation Responsibility: Planning 10/16 Ongoing TBD Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 16

ACTION: LONG RANGE PLAN FOR SURFACE WATER PRIORITY TREATMENT AND ASR SYSTEM AT Mgmt MCCARTY RANCH PRESERVE [ON THE HORIZON 2016 2020] Responsibility: Utilities ACTION: LAND DEVELOPMENT REGULATIONS: PRIORITY UPDATE Mgmt High A. Phase I Landscape Code Chapter 154 Natural Resources Chapter 157 Comprehensive Plan Chapter 151 1. P & Z Review 2. Council Decision: Adoption B. Phase 2 Sign Chapter 155 Model Homes Chapter 163 1. P & Z Review 2. Council Decision: Adoption C. Phase 3 Zoning Code Chapter 158 Definition Chapter 153 1. P & Z Review 2. Council Decision: Adoption 8/15 9/15 8/15 10/15 11/15 12/15 D. Phase 4 Subdivision Chapter 156 Concurrency Management System Chapter 160 1. Complete Engineering/Concurrency Assessment 2. P & Z Review 3. Council Decision: Adoption 3/16 5/16 7/16 Responsibility: Planning Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 17

GOAL 4 IMPROVED MOBILITY WITHIN PORT ST. LUCIE ACTION: CROSSTOWN PARKWAY PRIORITY Policy Top 1. Resolve Conservation Alliance Lawsuit 2. Secure easement for river crossing from Board of Trustee 3. Finalize permitting 4. Initiate construction 5. Complete ROW land acquisition 6. Complete construction Responsibility: Public Works TBD 2/16 4/16 4/16 10/16 6/18 ACTION: SIDEWALK PROGRAM: PROJECTS AND PRIORITY FUNDING Policy Top Relationship to Neighborhood Plan Funding: TPO Grants Project Priority Funding: CDBG 1. Develop Phase V Project List and Recommendations 2. Council Decision: Project Priority Responsibility: Public Works 5/16 6/16 Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 19

ACTION: PAVEMENT MANAGEMENT PLAN: PRIORITY DIRECTION AND FUNDING Policy Funding Plan: Approval 1. Complete road inventory 2. Analyze data 3. Develop Five Year Pavement Management Plan 4. Council Workshop: Plan Review 5. Revise plan 6. Council Decision: Budget FY 2017 Responsibility: Public Works Completed 11/15 11/15 2/16 5/16 9/16 ACTION: TRAFFIC CALMING POLICY: DIRECTION, PRIORITY FUNDING Policy Policy Framework Funding 1. Complete draft policy framework 2. Council Decision: Policy Approval Responsibility: Public Works Completed 8/15 Major Projects 2015 2016 TIME 1. Darwin Sidewalk 9/15 8/16 2. Savona Boulevard South Sidewalk 10/15 3. Bus Shelters on U.S. 1 10/16 4. Del Rio Sidewalk 4/16 1/17 5. Cameo Sidewalk 4/16 1/17 6. Crosstown Parkway Project 6/18 7. I-95 St. Lucie West Interchange Expansion: Design (FDOT) (Construction: 2019 2020) Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 20

GOAL 5 EXPANDED LEISURE ACTIVITIES ACTION: WESTMORELAND: CONCEPT, DIRECTION PRIORITY Policy 1. Council Presentation: Concept Plan 2. Concept Plan Acceptance 3. Council Decision: PUD Amendment Responsibility: CRA 8/15 10/15 12/16 ACTION: PARK PROJECTS: PRIORITY, FUNDING PRIORITY MECHANISM Policy 1. Review park projects 2. Council Workshop: Park Projects 3. Council Decision: Park Projects Priority and Funding Responsibility: Parks and Recreation 1/16 3/16 7/16 ACTION: CAMPGROUND AT THE MCCARTY RANCH PRIORITY PRESERVE Policy 1. Prepare a report on camping feasibility, regulations and requirements 2. Council Retreat: Presentation, Direction Responsibility: Parks and Recreation 12/15 2/16 Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 21

ACTION: SKATE PARK/BMX PARK CONCEPT PRIORITY Policy [ON THE HORIZON 2016 2020] Responsibility: Parks and Recreation ACTION: PARKS/RECREATION AREA/GATHERING PRIORITY PLACE WEST Policy 1. Address Neighborhood Plan 4 South and 4 North Responsibility: Parks and Recreation 11/15 ACTION: LEISURE NEEDS ANALYSIS FOR 13 20 PRIORITY Mgmt Top 1. Develop method/approach/costs for needs assessment 2. Develop budget proposal for funding, needs analysis 3. Council Decision: Direction, Funding Responsibility: Parks and Recreation 2/16 4/16 7/16 Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 22

ACTION: CROSSTOWN PARKWAY LINEAR PARK PRIORITY Mgmt Top 1. Finalize design/permit for parking area 2. Install water fountain (4) 3. Obtain site plan approval 4. Bid parking area 5. Council Decision: Award Construction 6. Complete One Parking Area 7. Pursue grant for park improvements Responsibility: Public Works / Parks and Recreation 11/15 12/15 4/16 7/16 7/16 10/17 Ongoing Management in Progress 2015 2016 TIME 1. Online Ticketing System for Box Office (Civic Center) 9/15 2. Remote Control Facility Venue: Direction, Funding 9/15 3. Howling River Night Boat Parade 10/16 4. Boat Launch: Regulatory Signage; Ordinance Manatee Zoning and Waterway Signage 2016 Major Projects 2015 2016 TIME 1. Rivergate Park: Dock 9/16 Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 23

MONTH September 2015 1. Council Decision: Land Development Regulations Adoption Landscape Code Chapter 154 Natural Resources Chapter 157 Comprehensive Plan Chapter 151 2. Council Workshop: City Communications Program - Expectations, Direction, Funding 3. Council Decision: Tax Rate and Services FY 2015 2016 4. Council Presentation: City Economic Development Tools and Incentives Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 27

MONTH October 2015 1. Council Presentation: Neighborhood Area Plans (Review) A. Area 3 B. Area 4 North C. Area 4 South 2. Council Decision: Land Development Regulations Adoption Sign Chapter 155 Model Homes Chapter 163 3. Council Presentation: Westmoreland Concept Plan Acceptance Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 28

MONTH November 2015 1. Council Decision: McCarty Ranch Preserve Lease for Cattle Grazing 2. Council Workshop: Stormwater/Water Quality Plan - Basin Management Action Plan (B Map) and Water Quality 3. Council Decision: Neighborhood Area Plans (Acceptance) A. Area 3 B. Area 4 North C. Area 4 South Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 29

MONTH December 2015 1. Council Presentation: Management Succession Plan and Process 2. Council Decision: City Center Development Direction 3. Council Decision: Land Development Regulations Adoption Zoning Code Chapter 158 Definition Chapter 153 Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 30

MONTH February 2016 1. Council Workshop/Retreat: Citywide Technology Plan - Scope and Development Process (Overview) 2. Council Decision: Reserve Policy, Debt Policy, Long Term Financial Plan, City Financial Policies 3. Council Workshop/Retreat: Pavement Management Plan Review 4. Council Workshop/Retreat: Camping at McCarty Ranch Preserve Presentation, Direction 5. Council Decision: City Communication Program - Funding 6. Council Presentation: Changing the Organization Culture - Succession Plan (Review) 7. Council Decision: Citywide Internship Program Funding Guidelines 8. Council Workshop/Retreat: Strategic Plan Update and Annual Action Agenda Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 32

MONTH June 2016 1. Council Decision: Sidewalk Program: Phase V Project Priority and Funding 2. Council Report: City Organization Assessment Phase II Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 36

MONTH July 2016 1. Council Decision: Citywide Technology Plan Plan Direction, Funding 2. Council Decision: Citywide Internship Program - Funding 3. Council Decision: Land Development Regulations Adoption Subdivision Chapter 156 Concurrency Management Systems Chapter 160 4. Council Decision: Parks Projects - Priority, Funding 5. Council Decision: Leisure Needs Analysis for 13 20 - Direction and Funding 6. Council Decision: Crosstown Parkway Linear Park Award Construction Contract 7. Summer Retreat: Community Report Card / Performance Metrics / Community Survey Report Copyright 2015: Lyle Sumek Associates, Inc. 11/16/15 Project 150733 37