Cmmittee Rle Descriptins
Every persn n the cmmittee is a vlunteer. Every rle n the cmmittee is imprtant. In essence the President s rle is t versee the activities f the P&C and ensure the smth running f all its peratins. President The President s jb is nging thrughut the year and extends beynd attending the cmmittee meetings. It will be different fr every President as t hw much they are able t be invlved and the amunt f time they are able t cmmit t the rle. The abve are the basic requirements f the psitin. The President: is the public face f the P&C and the link between parents and schl administratin. is the meeting Chairpersn. During a meeting it is imprtant that the President ensures there is a mtin t be vted n and cnducts prductive/rderly meetings by: Maintaining cntrl Ruling n pints f prcedure Stpping peple frm speaking ut f turn Encuraging participatin by all members Clsing debate by summing up The President: is als a signatry t the bank accunts. needs t ensure ther Office Bearers fulfil their duties. In ur P&C these include the treasurer, secretary, fund raising crdinatr and events crdinatr. handles media and all external enquiries. bserves legal frmalities. is an ex ffici member f all sub cmmittees these include the Canteen, Unifrm Shp, Gift Creatin Team, Crssing Guard and Autumn Festival. 2
Vice President Events Crdinatr Vlunteer Crdinatr The Vice President: Supprts the President and undertakes the President s duties if needed Intended fr smene wh wuld like t take n the rle f President in the future Organisatin f events such as sausage sizzles at varius larger events, including btaining necessary resurces and crdinating vlunteers Any ther events as decided by the Events Crdinatr Organising vlunteers as required fr specific events. Mnitr the vlunteers email accunt Keeping vlunteers details up t date and adding new vlunteers Prmting and rganising the register f vlunteers n an annual basis. 3 The Secretary: Secretary Prvides administrative assistance t the President Is a pint f cntact between the P&C and the cmmunity Writes and distributes the Agenda and Minutes f meetings Oversees the management f crrespndence Maintains membership recrds Fundraising Crdinatr Organise ne r tw fundraisers thrughut the year as determined by the P&C Cmmittee (ckie dugh, family prtraits, entertainment bks, fr example) Crdinate the majr P&C Raffle in Term 4, including applicatins, distributin and cllectin f tickets District and Schl Cuncil Representatives Respnsible fr representing ur P&C n the District r Schl Cuncil Will need t attend the District r Schl Cuncil meetings (usually nce per term) Reprt back t ur P&C items f interest frm the District and Schl Cuncil meetings.
4 Treasurer
5 Cmmunicatins Officer Oversee all P&C email accunts Respnsible fr ensuring that the wrk f the P&C has a high prfile Prvide infrmatin fr the Cllege newsletter n a frtnightly basis Liaise with secretary ver P&C termly newsletter Will wrk with the facebk administratin fficers t run the Facebk page Prvide articles t the Valley Reprter, Rleystne Curier and lcal newspapers as required Frward regular updates t the Bttms up website fr psting n the P&C page f the Cllege website Develp the P&C pages (including the unifrm and canteen pages) in cnjunctin with Bttms up websites Autumn Festival Crdinatr C-rdinate a cmmittee including cmmunity members and Rleystne Cmmunity Cllege teachers, Delegate key cmmittee rles Mtivatin f cmmittee members Make key decisins n the directin/themes f the festival. Facilitate cnstructive debate. Manage all frms f feedback t the cmmittee. Liaise with and btain psitive supprt frm multiple key cmmunity, educatin and business peple. Drive the generatin f new ideas fr the festival in rder t keep the energy and therefre ppularity f the festival nging. Gift Creatin Team Crdinatr The Gift Creatin Team hlds three stalls a year, giving the children pprtunities t buy gifts fr Mther s Day, Father s Day and Christmas. The Crdinatr is respnsible fr: surcing and presenting gifts setting dates fr the stalls in cnjunctin with the Cllege administratin liaising with teachers t make a timetable fr the classes t visit the stalls making sure there is enugh stck t cver all the classes setting a budget and sticking t it reprting back t the Treasurer with receipts as prf f purchases advertising the stall in newsletters and placing signs arund the schl
Rleystne Cmmunity Cllege P&C