Florida Courts E-Filing Authority Board E-Filing Portal Progress Report Period November 2016 Carolyn Weber, Portal Program Manager
November E-Filing Statistics Category Number E-Filing Submissions 1,145,102 Individual Documents Submitted Total Number of Pages 1,672,812 7,594,826 Average Submissions per Weekday 53,870 Highest Volume Day: Nov. 15 60,728 Peak # of filings in 1 hour: 3 pm 7,353 New Case Initiation 56,991 Portal Users 135,337 Proposed Orders Submitted 963
Proposed Orders via Portal
Proposed Orders Received Circuit County # Proposed Orders 1st Escambia 36 Okaloosa 2 Santa Rosa 504 2nd Wakulla 56 Jefferson 4 Leon 110 14 th Jackson 31 Bay 18 Holmes 1 18 th Brevard 195 20 th Lee 29
Monthly E-Filing Submissions Nov. 2015 - Nov. 2016 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 Nov-15 Jan-16 Mar-16 May-16 Jul-16 Sep-16 Nov-16 Submissions Documents
Average Hourly Submissions 8,000 7,000 6,000 5,462 6,012 6,502 7,353 6,853 5,000 4,000 4,169 4,506 4,910 3,000 2,988 2,000 1,873 1,000 0 62 129 160 28 51 48 123 421 900 485 345 208 160 118
Average # Days to Docket Days to Docket Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 1.7 1.7 1.3 1.3 1.3 1.3 1.2 1.4 1.3 1.1 1.2 1.7 1.5
% Filings Returned to Correction Queue 2.14% 2.13% 2.06% 1.91% 1.97% 1.97% 1.94% 1.89% 1.85% 1.85% 1.87% 1.90% 1.87% Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16
Portal Activity by Filer Role Filer Role # of Accounts # of Submissions % of Submissions Attorneys 72,191 1,020,903 89.2% Self-Represented Litigants 53,030 6,227 0.55% Judges 860 55,942 4.89% Mediators 718 1,682 0.15% Process Servers 774 36,019 3.15% Court Reporters 405 1,447 0.13% Mental Health Professionals 379 2,436 0.21% Law Enforcement 541 4,452 0.39%
November Corrected Submissions Filer Role Total Filings # Returned % Returned % Resubmitted Attorney 1,020,903 19,598 1.92% 52% Clerk 6,440 67 1.0% 59.7% Court Reporter 1,447 33 2.28% 54.5% Judiciary 55,942 590 1.05% 36.1% Law Enforcement 4,452 48 1.08% 39.6% Mediator 1,682 43 2.56% 14% Mental Health 2,436 113 4.69% 34.5% Process Server 36,019 310 0.86% 42.6% Pro Se 6,227 645 10.4% 34.4%
Self-Represented Litigant Accounts & Submissions 60,000 50,000 40,000 30,000 27,257 28,821 30,506 32,355 34,384 36,434 38,623 40,924 43,097 45,788 48,336 50,682 53,030 20,000 10,000 4,839 4,617 4,860 4,991 5,819 5,728 5,798 6,556 5,936 6,368 5,994 6,356 6,227 0 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Accounts Submissions
Submitting Orders via Viewer Some E-Filing to Portal No E-Filing to Portal Some E-Filing to CMS Viewer not implemented
# E-Filed via Viewer County Filer Role Submissions Alachua Judge 1,227 Baker Judge 84 Bradford Judge 85 Brevard Judge 220 Escambia Judge 8,381 Gilchrist Judge 79 Jackson Judge 37 Jefferson Judge 3 Leon Judge 89 Levy Judge 97 Okaloosa Judge 3,526 County Filer Role Submissions Orange Judge 18 Palm Beach Judge 12,215 Gen Magistrate 1,378 Hrg. Officer 225 Santa Rosa Judge 1,715 Union Judge 15 Walton Judge 154
Judicial Single Session Filing
# Judicial Single Session Filings County Filer Role # Filings Bay Judge 214 Bradford Judge 1 Brevard Judge 5,778 Hrg. Officer 622 Broward Judge 280 Calhoun Judge 2 Charlotte Judge 185 Clay Judge 120 Collier Judge 162 Columbia Judge 1,246 Gen. Mag. 15 Miami-Dade Judge 197 Dixie Judge 140 County Filer Role # Filings Dixie Gen. Mag. 4 Duval Judge 2,824 Gen. Mag. 310 Escambia Judge 4 Franklin Judge 91 Gadsden Judge 200 Gulf Judge 94 Hamilton Judge 111 Highlands Judge 1 Holmes Judge 139 Indian River Judge 1,050 Gen. Mag. 10 Jackson Judge 3
# Judicial Single Session Filings County Filer Role # Filings Jefferson Judge 71 Lafayette Judge 1 Lee Judge 1,103 Leon Judge 1,654 Gen. Mag. 133 Liberty Judge 31 Madison Judge 206 Marion Judge 677 Martin Judge 627 Gen. Mag. 55 Okeechobee Judge 73 Gen. Mag. 18 County Filer Role # Filings Orange Judge 3,182 St. Lucie Judge 2,119 Gen. Mag. 258 Suwannee Judge 11 Gen. Mag. 15 Taylor Judge 197 Volusia Judge 1 Wakulla Judge 287 Gen. Mag. 29 Washington Judge 174 The Supreme Court Judge 608
Portal Projects Team Project Status Criminal E-Filing Pasco County requested extension to April 1, 2017 System-to-System E- Filing [TPV] Maintenance Release Release 2017.01 DCA 1, 3, 4, 5 FL DOC DIY Documents Proposed Orders and VOP Warrants Providing technical support to IT departments implementing system-to-system e-filing. 12 Applications Promote to Production January 6, 2017 Begin spec writing/coding for promotion Production April 20, 2017 Work to bring in the remaining DCAs as they convert to efacts Working with the DOC to assist them with saving the documents Proposed submission of VOP Warrants to the Judges Sending Commitment Packages through the Portal As approved, add A2J interviews to the Portal to assist the Self- Represented Litigant Provide technical support to Judicial Viewer Vendors and IT to receive proposed orders and proposed VOP warrants from the Portal Provide training to Judiciary and Assistants