Florida Courts E-Filing Authority Board E-Filing Portal Progress Report Period October 2016 Carolyn Weber, Portal Program Manager
October E-Filing Statistics Category Number E-Filing Submissions 1,145,237 Individual Documents Submitted Total Number of Pages 1,676,758 7,719,850 Average Submissions per Weekday 53,579 Highest Volume Day: Oct. 25 62,581 Peak # of filings in 1 hour: 3 pm 7,243 New Case Initiation 57,464 Portal Users 132,392 Proposed Orders Submitted 452
Proposed Orders via Portal
Proposed Orders Received Circuit County # Proposed Orders 1st Escambia 16 Okaloosa 1 Santa Rosa 1 2nd Wakulla 30 Jefferson 13 Leon 121 14 th Jackson 27 Bay 19 18 th Brevard 195 20 th Lee 29
Monthly E-Filing Submissions Oct. 2015 - Oct. 2016 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Submissions Documents
Average Hourly Submissions 8,000 7,000 6,000 5,475 5,976 6,474 7,243 6,781 5,000 4,000 4,182 4,850 4,459 3,000 3,063 2,000 1,000 0 1,801 971 71 125 194 23 29 44 117 356 486 306 220 189 146 12am 1am 2am 3am 4am 5am 6am 7am 8am 9am 10am 11am12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm 9pm 10pm11pm
Average # Days to Docket 1.8 1.6 1.4 1.2 1 0.8 0.6 0.4 0.2 0 Days to Docket Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 0.95 1.7 1.7 1.3 1.3 1.3 1.3 1.2 1.4 1.3 1.1 1.2 1.7
% Filings Returned to Correction Queue Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16
Portal Activity by Filer Role Filer Role # of Accounts # of Submissions % of Submissions Attorneys 71,764 1,021,632 89.2% Self-Represented Litigants 50,682 6,356 0.55% Judges 849 51,170 4.47% Mediators 705 1,561 0.14% Process Servers 748 39,770 3.48% Court Reporters 394 1,440 0.13% Mental Health Professionals 363 2,182 0.19% Law Enforcement 534 4,714 0.41%
October Corrected Submissions Filer Role Total Filings # Returned % Returned % Resubmitted Attorney 1,021,632 19,364 1.89% 52.9% Clerk 6,440 64 1.0% 51.6% Court Reporter 1,440 53 3.68% 32.1% Judiciary 51,170 679 1.32% 25.8% Law Enforcement 4,714 51 1.08% 41.2% Mediator 1,561 39 2.49% 33.3% Mental Health 2,182 63 2.89% 25.4% Process Server 39,770 361 0.91% 33.5% Pro Se 6,356 632 9.94% 36.2%
Self-Represented Litigant Accounts & Submissions 60,000 50,000 40,000 30,000 25,606 27,257 28,821 30,506 32,355 34,384 36,434 38,623 40,924 43,097 45,788 48,336 50,682 20,000 10,000 5,668 4,839 4,617 4,860 4,991 5,819 5,728 5,798 6,556 5,936 6,368 5,994 6,356 0 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Accounts Submissions
Submitting Orders via Viewer Some E-Filing to Portal No E-Filing to Portal Some E-Filing to CMS Viewer not implemented
# E-Filed via Viewer County Filer Role Submissions Alachua Judge 1,117 Baker Judge 60 Bradford Judge 96 Brevard Judge 309 Escambia Judge 7,731 Gilchrist Judge 60 Leon Judge 111 Levy Judge 154 Okaloosa Judge 3,804 County Filer Role Submissions Palm Beach Judge 10,090 Gen Magistrate 1,249 Hrg. Officer 193 Santa Rosa Judge 1,712 Union Judge 44 Walton Judge 168
Judicial Single Session Filing
# Judicial Single Session Filings County Filer Role # Filings Bay Judge 133 Brevard Judge 5,327 Hrg. Officer 434 Broward Judge 114 Calhoun Judge 2 Charlotte Judge 184 Clay Judge 71 Collier Judge 90 Columbia Judge 1,049 Gen. Mag. 32 Miami-Dade Judge 181 Dixie Judge 151 County Filer Role # Filings Duval Judge 2,589 Gen. Mag. 160 Franklin Judge 79 Gadsden Judge 286 Gulf Judge 2 Hamilton Judge 109 Hendry Judge 1 Holmes Judge 121 Indian River Judge 989 Gen. Mag. 8 Jackson Judge 2 Jefferson Judge 68
# Judicial Single Session Filings County Filer Role # Filings Lafayette Judge 2 Lee Judge 1,418 Leon Judge 1,623 Gen. Mag. 84 Liberty Judge 37 Madison Judge 240 Marion Judge 546 Martin Judge 663 Gen. Mag. 27 Okeechobee Judge 101 Gen. Mag. 3 Orange Judge 2,986 County Filer Role # Filings Polk Judge 1 St. Lucie Judge 1,836 Gen. Mag. 205 Suwannee Judge 1 Gen. Mag. 8 Taylor Judge 312 Volusia Judge 1 Wakulla Judge 248 Gen. Mag. 16 Washington Judge 153
Portal Projects Team Project Status Criminal E-Filing Pasco County requested extension to April 1, 2017 System-to-System E- Filing [TPV] Maintenance Release Release 2017.01 DCA 1, 3, 4, 5 FL DOC DIY Documents Proposed Orders Providing technical support to IT departments implementing system-to-system e-filing. 12 Applications Promote to Production December 30, 2016 Begin spec writing/coding for promotion Production April 20, 2017 Work to bring in the remaining DCAs as they convert to efacts Working with the DOC to assist them with saving the documents Proposed submission of VOP Warrants to the Judges Sending Commitment Packages through the Portal As approved, add A2J interviews to the Portal to assist the Self- Represented Litigant Provide technical support to Judicial Viewer Vendors and IT to receive proposed orders from the Portal Provide training to Judiciary and Assistants