(A company limited by guarantee) Company Number SC310956 Charity Number SC039323 Financial Statements
Contents of the Financial Statements Legal and Administration Information 1 Page Report of the Directors 2 4 Report of the Independent Auditors 5 Statement of Financial Activities 6 (Incorporating Income and Expenditure Account) Balance Sheet 7 Notes to the Financial Statements 8 10
Legal and Administrative Information Charity Number Company Number Directors Company Secretary General Secretary Principal Office & Registered Office Bankers Solicitors Auditors SC039323 SC310956 President Kevin Smith Vice President Justine Curran Past President Patrick Shearer Executive Vice President David Strang Karen Williams Cliff Anderson 26 Holland Street Glasgow G2 4NH Royal Bank of Scotland plc 393 Sauchiehall Street Glasgow G2 3ND MacRoberts 152 Bath Street Glasgow G2 4TB Hardie Caldwell LLP Registered Auditors Chartered Accountants 25 Tyndrum Street Glasgow G4 OJY Page 1
Report of the Directors The directors present their report with the audited financial statements for the year ended 31 March 2011. The legal and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice Accounting and Reporting by Charities (SORP 2005). Structure, Governance and Management The is a charity and a company limited by guarantee not having a share capital and is regulated by its Memorandum and Articles of association. Directors and Members The directors of the charitable company ( the company ) are its trustees for the purpose of charity law and throughout this report are collectively referred to as the directors. The company being limited by guarantee does not have an issued share capital in which the directors can hold an interest. No director has any interest in any contract with the company. The directors during the year under review and to the date of this report were: Justine Curran (appointed 14 April 2011) Colin McKerracher (resigned 14 April 2011) Patrick Shearer Kevin Smith David Strang Under the Articles of Association the company s board of directors consists of four elected officials a president, vice president, past president and executive vice president. The Chief Constable s of each of the eight Scottish Police forces are eligible for election to the board of directors. Induction and training of new directors New directors are already familiar with the work of the company through their existing responsibilities with the Scottish Police forces. New directors are offered an induction briefing from the company s general secretary. Administration The directors who meet regularly administer the charity. The directors have delegated the day to day adminstration to the company s general secretary. Related Organisations The company works on behalf of the eight Scottish Police forces. Objectives and Activities The principal objectives and activities of the company are to promote the efficiency and effectiveness of policing in Scotland; to promote greater partnership working with other persons and bodies; to assist in setting the police agenda in Scotland and to consult, deliberate and advise central and local government for the benefit of the public in Scotland. Page 2
Report of the Directors (continued) Achievements and Performance The company was incorporated on 25 October 2006. Since this date, ACPOS has worked closely with the Scottish Government, the Scottish Police Authorities Conveners Forum, individual forces and other key stakeholders to drive forward in active partnership a wide ranging agenda of change to further enhance the delivery of policing services to the communities of Scotland. This has included significant reform of the criminal justice system, a concentrated focus on enhancing the capability and capacity of the Scottish Police Service to delivery national policing services and support of the SPSA to delivery key common services to the eight forces. The Association continues to drive a major national ICT enabled business change programme, supported by a new national infrastructure, to integrate the management of information across all forces. The programme, defined by the realisation of business benefits, includes a substantial commitment to converge on business applications and uses new technology to support the use of common, effective end to end business processes. This work will have particular resonance as forces and ACPOS move towards reducing budgets The ACPOS Annual Report 2009 10 and Strategy 2010 11 identifies key priorities for the ten Business Areas for the year ahead, ensuring a continued focus on positive, impactive outcomes of benefit to the Scottish Police Service. It also details the work of ACPOS over the past year. Further information on the work of ACPOS and the business areas can be obtained at www.acpos.police.uk Future Objectives and Aims The Association continues to engage fully with several stakeholders to shape and modernise policing in Scotland. In the coming year, ACPOS will work closely with its partners and stakeholders to consider ways to minimise the impact of the budget cuts which face the public sector over the coming years. In particular, ACPOS will be taking forward work to produce efficiencies, increase productivity and meet the challenges of continuing to deliver excellent policing services at a time of reducing budgets. To this end, ACPOS will continue to build trust and confidence in the Scottish Police Service through the delivery of safer communities across Scotland. Investment Powers There are no specific investment powers set out in the Articles of Association. Financial Review & Reserves policy The financial results are as set out in the attached financial statements. Incoming resources totalled 547,620 (2010: 540,384). Net incoming resources for the year were 1,598 (2010: outgoing 3,895). There is a surplus in the General Fund of 34,263 at 31 March 2011. The General Fund represents accumulated surpluses and deficits on general funds and is available for use at the discretion of the directors in furtherance of the general charitable objectives. The directors aim to hold sufficient reserves to ensure the company is on a sound financial footing. Risk Assessment The directors have assessed risk and where necessary put in place plans to mitigate those risks. Page 3
Report of the Directors (continued) Statement of Directorsʹ Responsibilities The Directors are responsible for preparing the report of the Directors and the financial statements in accordance with applicable law and regulations. Company law requires the Directors to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards) and applicable law. Under company law the Directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing these financial statements, the Directors are required to: select suitable accounting policies and then apply them consistently; make judgments and accounting estimates that are reasonable and prudent; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The Directors are responsible for ensuring that adequate accounting records are maintained that are sufficient to show and explain the charity s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and ensuring their proper application in accordance with charity law, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Statement as to Disclosure of Information to Auditors So far as the directors are aware, there is no relevant audit information (as defined by Section 418 of the Companies Act 2006) of which the companyʹs auditors are unaware, and each director has taken all the steps that he or she ought to have taken as a director in order to make himself or herself aware of any relevant audit information and to establish that the companyʹs auditors are aware of that information. Auditors The auditors, Hardie Caldwell LLP, Chartered Accountants, have expressed their willingness to continue in office. Small Company Exemptions This report is prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small companies. Approved by the Board and signed on its behalf by Kevin Smith President Date: Page 4
Independent Auditors Report to the Members of the We have audited the financial statements of the for the year ended 31 March 2011 which comprise the Statement of Financial Activities (Incorporating Income and Expenditure account), the Balance Sheet and the related notes numbered 1 to 10. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). This report is made solely to the charitable company s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006 and to the charitable company s directors, as a body, in accordance with section 44(1c) of the Charities and Trustee Investment (Scotland) Act 2005. Our audit work has been undertaken so that we might state to the charitable company s directors and members those matters we are required to state to them in an auditors report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the company s members as a body, for our audit work, for this report, or for the opinions we have formed. Respective responsibilities of directors and auditor As explained more fully in the Statement of Directorsʹ Responsibilities, the directors (who are also the trustees of the charitable company for the purpose of charity law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. We have been appointed as auditor under section 44(1c) of the Charities and Trustee Investment (Scotland) Act 2005 and the Companies Act 2006 and report in accordance with those Acts. Our responsibility is to audit and express an opinion on the financial statements in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Boardʹs Ethical Standards for Auditors. Scope of the audit of the financial statements An audit involves obtaining evidence about the amounts and disclosures in the financial statements sufficient to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or error. This includes an assessment of: whether the accounting policies are appropriate to the companyʹs circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the directors; and the overall presentation of the financial statements. We read all the information in the Report of the Directors to identify material inconsistencies with the audited financial statements. If we become aware of any apparent material misstatements or inconsistencies we consider the implications for our report. Opinion on financial statements In our opinion the financial statements: give a true and fair view of the state of the charitable company s affairs as at 31 March 2011 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended; have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and have been prepared in accordance with the Companies Act 2006, the Charities and Trustee Investment (Scotland) Act 2005 and Regulation 8 of the Charities Accounts (Scotland) Regulations 2006. Opinion on other matter prescribed by the Companies Act 2006 In our opinion the information given in the Report of the Directors for the financial year for which the financial statements are prepared is consistent with the financial statements. Matters on which we are required to report by exception We have nothing to report in respect of the following matters where the Companies Act 2006 and the Charities Accounts (Scotland) Regulations 2006 (as amended) requires us to report to you if, in our opinion: adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or the financial statements are not in agreement with the accounting records and returns; or certain disclosures of directorsʹ remuneration specified by law are not made; or we have not received all the information and explanations we require for our audit; or the directors were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies exemption in preparing the directors annual report. Marion Hopper Senior Statutory Auditor For and on behalf of Hardie Caldwell LLP, Chartered Accountants and Registered Auditors Citypoint 2, 25 Tyndrum Street, Glasgow G4 OJY Date: Hardie Caldwell LLP is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006. Page 5
Statement of Financial Activities (Incorporating Income and Expenditure Account) Note Unrestricted General Fund 2011 Total Funds 2011 Total Funds 2010 Incoming resources Incoming resources from charitable activities: Funding 3 546,743 546,743 540,384 Other incoming resources: Donations 877 877 Total incoming resources 547,620 547,620 540,384 Resources expended Costs of generating funds including donations, legacies and similar incoming resources: Charitable expenditure 4 537,387 537,387 536,615 Governance costs 4 8,635 8,635 7,664 Total resources expended 546,022 546,022 544,279 Net incoming / (outgoing) resources 1,598 1,598 (3,895) Fund balance brought forward as at 1 April 2010 32,665 32,665 36,560 Fund balance carried forward as at 31 March 2011 34,263 34,263 32,665 The Income and Expenditure Account contains all the gains and losses recognised in the year. All operations are continuing. During the above two financial years none of the charitable activities have changed. The notes form part of these financial statements. Page 6
Balance Sheet As at 31 March 2011 Note 2011 2011 2010 Fixed Assets 7 1,805 787 Current assets Debtors 8 11,588 11,066 Cash in bank 25,130 25,166 36,718 36,232 Creditors: amounts falling due within one year 9 (4,260) (4,354) Net current assets 32,458 31,878 Total assets less current liabilities 34,263 32,665 Reserves Unrestricted General fund 10 34,263 32,665 34,263 32,665 These financial statements are prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. The accounts on pages 6 to 10 were approved by the Board and signed on its behalf by Kevin Smith President Date: Justine Curran Vice President Date: The notes form part of these financial statements. Page 7
Notes to the Financial Statements 1) Accounting policies Accounting convention The financial statements are prepared under the historical cost convention and in accordance with applicable accounting standards. The financial statements are also set out to comply with the Statement of Recommended Practice Accounting and Reporting by Charities (SORP 2005), and accordingly, the Income and Expenditure Account is an adaptation of the formats laid down in the Companies Act 2006 to recognise the special nature of the company s activities and in order to give information in a manner beneficial to the members as provided for in the Companies Act 2006, Part 15. The principal accounting policies adopted in the preparation of the financial statements are as follows. Incoming resources Funding income is included in the Statement of Financial Activities on a receivable basis. Resources expended Resources expended are accounted for on an accruals basis and are recognised where there is a legal or constructive obligation to pay for expenditure. Expenditure is inclusive of any VAT which cannot be recovered. Resources expended on charitable expenditure comprise expenses incurred on the defined charitable purposes of the charity. Governance costs comprise expenditure connected to compliance with statutory requirements. All expenditure is directly attributable to a cost category with the exception of seconded employee costs which are apportioned across the functional categories based on time spent by the seconded employees on each function. Tangible fixed assets Depreciation of fixed assets is calculated to write off their cost less any residual value over their estimated useful lives as follows: Computer equipment 33% straight line All expenditure on fixed assets is capitalised in the accounts. Taxation The company is a recognised charity (registered number SC039323) and is accordingly exempt from taxation on income which is applied for charitable purposes. Reserves Unrestricted General fund these are accumulated surpluses and deficits on activities and are available for use at the discretion of the directors in furtherance of the general charitable objectives. Page 8
Notes to the Financial Statements 2) Legal Status of the Charity The charity is a company limited by guarantee and has no share capital. 3) Incoming resources from charitable activities 2011 2010 Funding Scottish Executive 314,160 314,160 Police Forces 232,583 226,224 546,743 540,384 4) Resources Expended 2011 2010 Charitable expenditure Seconded employee costs 429,411 381,003 Property costs 84,620 81,779 Supplies & services 11,397 15,852 Administration costs 4,107 42,113 Consultancy fees 5,030 Other expenditure 6,573 3,622 Depreciation 1,279 7,216 537,387 536,615 Governance costs Seconded employee costs 5,755 4,849 Audit fee 2,880 2,815 8,635 7,664 5) Movement in funds This is stated after charging: 2011 Auditors remuneration 2,880 2,815 Depreciation 1,279 7,216 6) Directors Remuneration / Staff Costs No director received remuneration or reimbursement of expenses from the company. The company has no employees. The company incurred seconded employee costs of 435,166 (2010: 385,852). 2010 Page 9
Notes to the Financial Statements 7) Tangible fixed assets Computer Equipment Cost At 1 April 2010 21,648 Additions 2,297 At 31 March 2011 23,945 Depreciation At 1 April 2010 20,861 Charge for year 1,279 At 31 March 2011 22,140 Net book amount 31 March 2011 1,805 31 March 2010 787 8) Debtors 2011 2010 Prepayments and other debtors 11,588 11,066 9) Creditors: amounts falling due within one year 2011 2010 Accrued charges 4,260 4,354 10) Reserves At 1 April 2010 Surplus for year At 31 March 2011 General fund 32,665 1,598 34,263 32,665 1,598 34,263 Page 10