Financial statement of Kawartha Lakes Haliburton Housing Corporation December 31, 2017
Table of contents Independent Auditor s Report 3-4 5 Statement of operations 6 Statement of change in net debt 7 Statement of cash flows 8 Notes to the financial statements 9-16 Schedule of revenue and expenses 17 Page 2 of 17
Deloitte Deloitte LLP 400 Applewood Crescent Suite 500 Vaughan, ON L4K 0C3 Canada Tel: 416-601-6150 Fax: 416-601-6151 www.deloitte.ca Independent Auditor s Report To the Director of We have audited the accompanying financial statements of Kawartha Lakes Haliburton Housing Corporation, which comprise the statement of financial position as at December 31, 2017, and the statements of operations, change in net debt and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor s Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatements. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the financial statements in order to design audit procedures that Page 3 of 17
are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of as at December 31, 2017 and the result of its operations, change in net debt and its cash flows for the year then ended in accordance with Canadian Public sector accounting standards. Chartered Professional Accountants Licensed Public Accountants July 6, 2016 Page 4 of 17
2017 2016 $ $ Assets Cash 1,505,532 1,534,499 Investments (Note 6) 4,110,150 3,988,837 Accounts receivable and other assets 310,427 193,822 5,926,109 5,717,158 Liabilities Accounts payable and accrued liabilities 957,160 736,974 Deferred revenue 37,595 - Due to City of Kawartha Lakes (Note 5) 2,346,285 2,814,827 Accrued interest 11,995 13,370 Long term debt (Note 4) 3,613,005 4,224,021 6,966,040 7,789,192 Net debt (1,039,931) (2,072,034) Non-financial assets Tangible capital assets (Note 3) 36,157,643 34,002,058 Inventory and prepaid expenses 148,856 184,036 36,306,499 34,186,094 Accumulated surplus (Note 10) 35,266,568 32,114,060 On behalf of the Board Director Director Page 5 of 17
Budget 2015 2014 Actual Actual $ $ $ Revenue Federal subsidy 97,505 98,505 213,079 Provincial subsidy 1,230,934 1,409,759 204,359 Municipal contributions Kawartha Lakes KLHHC 3,460,952 3,460,952 3,468,847 Haliburton 107,270 61,055 196,103 Rental revenue 3,415,360 3,369,929 3,186,506 Fee revenue 97,974 98,524 82,767 Property maintenance revenue - - 4,891 Donations and other revenue 82,108 66,649 115,475 Gain on disposal of tangible capital assets - 1,041,255 1,229,237 8,492,103 9,606,628 8,701,264 Expenses Social housing (Note 9) 6,434,488 6,454,120 7,053,549 Annual surplus 2,057,615 3,152,508 1,647,715 Accumulated surplus, beginning of year 32,114,060 32,114,060 30,466,345 Accumulated surplus, end of year 34,171,675 35,266,568 32,114,060 Page 6 of 17
Budget 2017 Actual 2016 Actual $ $ $ Annual surplus 729,176 3,152,508 1,647,715 Acquisition of tangible capital assets (839,327) (3,173,590) (2,766,721) Amortization of tangible capital assets 1,450,433 914,259 1,697,291 Gain on sale of tangible capital assets - (1,041,254) (1,226,397) Proceeds on sale of assets - 1,145,000 1,314,944 1,340,282 996,923 666,832 Net change in inventory and prepaid expenses - 35,180 10,915 Change in net debt 1,340,282 1,032,103 677,747 Net debt, beginning of year (2,072,034) (2,072,034) (2,749,781) Net debt, end of year (731,752) (1,039,931) (2,072,034) Page 7 of 17
2017 2016 $ $ Operating activities Annual surplus 3,152,508 1,647,715 Item not affecting cash Amortization of capital assets 914,259 1,697,291 (Gain) on disposal of capital assets (1,041,254) (1,226,397) 3,025,513 2,118,609 Changes in non-cash working capital items Accounts receivable and other assets (116,605) (177,205) Inventory and prepaid expenses 35,180 10,915 Accounts payable and accrued liabilities 220,186 213,612 Deferred revenue 37,595 - Accrued interest (1,375) (3,686) 3,200,494 2,162,245 Capital activities Acquisition of tangible capital assets (3,173,590) (2,766,721) Proceeds on sale of assets 1,145,000 1,314,944 (2,028,590) (1,451,777) Investing activity Increase in investments (121,313) (360,933) Financing activities Increase in amount due to City of Kawartha Lakes (468,542) 1,657,853 Repayment of long term debt (611,016) (584,803) (1,079,558) 1,073,050 Increase (decrease) in cash (28,967) 1,422,585 Cash, beginning of year 1,534,499 111,914 Cash, end of year 1,505,532 1,534,499 Page 8 of 17
1. Nature of Business On December 15, 2005, (the Corporation ) entered into an amalgamation with Non-Profit Housing Corporation ( NPHC ). Under the terms of the agreement, the Corporation and NPHC amalgamated to form a new corporation (also known as Kawartha Lakes Haliburton Housing Corporation) which commenced operations on January 1, 2006. The corporation is exempt from income taxes under the Income Tax Act. The City (the City ) is the sole shareholder and this corporation is engaged in the business of providing housing primarily for persons of low or modest income at rentals below the median current rental market in the area of the City and the County of Haliburton. Effective January 1, 2016 the structure of the Corporation was revised to combine three different divisions consisting of Local Housing Corporation ( LHC ), Non Profit ( NP ) and Affordable Housing Project ( AHP ) into one overall division with the base year subsidy established by taking the 2015 subsidy level and then year over year applying budget directions set by the City. The surplus and capital reserves have been merged into one surplus reserve to fund projects with the City. 2. Significant accounting policies The financial statements of the Corporation are representations of management prepared in accordance with generally accepted accounting principles for government not-for-profit organizations as recommended by the Public Sector Accounting Board ( PSAB ) of the Chartered Professional Accountants of Canada. Accrual basis of presentation Revenue and expenses are recorded according to the accrual basis of accounting. The accrual basis of accounting recognizes revenues in the period in which the transactions or events occurred that give rise to the revenue; expenses are recognized in the period the goods or services are acquired and a legal liability is incurred or transfers are due. Page 9 of 17
2. Significant accounting policies (continued) Financial instruments All financial instruments reported on the statement of financial position of the Corporation are measured as follows: Cash Accounts Receivable and other assets Investments Accounts payable and accrued liabilities Long-term debt Fair value Amortized costs Fair value Amortized costs Amortized costs The fair value of investments is determined by the market value of investments. Transaction costs are expensed as incurred. The carrying value of cash, accounts receivable and other assets, accounts payable and accrued liabilities approximate respective fair values due to their relatively short-term maturity. The carrying value of long-term debt approximate fair value due to the terms and conditions of the borrowing arrangements compared to current market conditions of similar items. Tangible capital assets Tangible capital assets are recorded at cost, which includes amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual value, of tangible capital assets, excluding land, is amortized on a straight-line basis over their estimated useful lives as follows: Useful life Years Land improvements 20-30 Buildings 50 Vehicles 10-15 Equipment 15-20 Annual amortization is charged in the year of acquisition and in the year of disposal. Tangible capital assets under construction are not amortized until the tangible capital assets is in service. Page 10 of 17
2. Significant accounting policies (continued) Use of estimates In preparing the financial statements, management is required to make estimates and assumptions that affect the reported amounts of assets and liabilities, and the disclosure of contingent liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Actual results could differ from those estimates. Amounts requiring significant estimates include tangible capital assets, accounts payable and accrued liabilities. 3. Tangible capital assets 2017 2016 Cost Accumulated amortization Net book value Net book value $ $ $ $ Land and land improvement 4,157,957 752,075 3,405,882 2,732,585 Buildings 60,734,713 31,400,038 29,334,675 28,649,222 Equipment and vehicles 1,333,988 649,144 684,844 633,305 Work in progress 2,732,242-2,732,242 1,986,946 68,958,900 32,801,257 36,157,643 34,002,058 Page 11 of 17
4. Long-term debt Non-Profit housing Providers Stock Mortgages 1.62%, payable $10,567 monthly (Principal and interest), due March 2018 1.62%, payable $15,537 monthly (principal and interest), due March 2018 0.96%, payable $12,811 monthly (principal and interest), due October 2021 5.83%, payable $25,793 monthly (principal and interest), due May 2024 2017 2016 $ $ 21,123 146,489 937,810 1,107,861 514,964 649,950 2,139,108 2,319,721 Total debt 3,613,005 4,224,021 Long-term debt Responsibility for the payment of debentures for the Public Stock Debentures was not transferred to the Corporation as part of the devolution of social housing under the Social Housing Reform Act, 2000 (the Act ). In accordance with the Act, the Province of Ontario (the Province ) makes all payments on debentures related to properties transferred to the Corporation by the Act and recovers the outlay by reducing federal subsidy payment cash flows. The debentures bear interest ranging from.096% to 5.83%. Principal repayments on long-term debt for the Non-profit Housing Provider stock over the next five years are set out below. $ 2018 613,735 2019 638,529 2020 667,029 2021 698,624 2022 732,000 Thereafter 263,088 3,613,005 Page 12 of 17
5. Related party transactions and balances The City is the sole shareholder of the Corporation. The balance owed to the City is disclosed separately on the statement of financial position. The following table summarizes the Corporation s transactions with related parties in the year: 2017 2016 $ $ Expenses Wages and benefits cost allocation for use of employees of the City of Kawartha Lakes 1,300,984 1,262,056 Property taxes to City of Kawartha Lakes 999,841 944,691 These transactions are in the normal course of operations and are measured at the exchange value (the amount of consideration established and agreed to by the related parties), which approximates the arm s length equivalent value. 6. Investments 2017 2016 $ $ Unrestricted 4,110,150 3,988,837 7. Funding The funding provided to the Corporation is administered by the City. Some funds originate at the Federal level and are flowed through to the City via the Province for programs covered by the social housing agreement. Federal and Provincial funding that has been earmarked for the Corporation specifically has been reported as grant revenue from the original government level. Any operating expenditures in excess of government funding are funded by the City (71%) and the County of Haliburton (29%). Capital expenditures after application of federal and provincial grants are funded by the municipality in Page 13 of 17
7. Funding (continued) which the housing unit is located. Municipal funding is administered by the City as service manager for the area. 8. Financial Instruments The Corporation s financial instruments consist of cash, accounts receivable, investments, accounts payable and accrued liabilities and long-term debt. It is management s opinion that the Corporation is not exposed to significant interest, currency or credit risks arising from these financial instruments. The fair values of these financial instruments approximate their carrying values. 9. Expenses by object 2017 2016 $ $ Administrative salaries 842,184 652,057 Amortization 914,259 1,697,291 Bad debts 45,910 18,728 Insurance 159,446 212,500 Maintenance Labour 458,800 609,999 Building and general 419,043 266,935 Heating, Plumbing and electrical 160,500 141,185 Other 67,671 29,471 Fleet charge 21,557 47,944 Mortgage interest 172,219 206,974 Municipal taxes 999,841 944,691 Other 14,940 9,255 Supplies 32,814 52,760 Utilities 1,734,662 1,859,804 Minor capital 410,274 303,955 6,454,120 7,053,549 Page 14 of 17
10. Accumulated surplus Accumulated surplus consists of the following: 2017 2016 Share capital 1 1 Operating surplus 427,360 528,504 Capital surplus (485,016) (292,504) Accrued interest on long term debt (11,995) (13,370) Long term debt (3,613,005) (4,224,021) Reserve and reserve funds 2,791,580 2,112,910 Tangible capital assets 36,157,643 32,356,593 35,266,568 30,468,595 The Corporation may only issue common shares which are only allowed to be acquired by a related service manager or a related municipality. The Minster of Municipal Affairs and Housing must give written consent for the issuance of shares to any other party. Upon insurance or transfer of the common shares, the service manager (City) must maintain a majority ownership of the issued share. The Corporation cannot declare or pay dividends on any issued shares. 11. Contingencies and commitments Various legal actions and claims have been initiated against the Corporation, some of which cannot be quantified. No provision has been made for any uninsured claims. It is management s opinion there will be no material uninsured liability arising from these claims. An expense will be recorded in the fiscal period in which a settlement becomes likely and measurable. Commitment water and sewer operating agreements The Corporation in committed to two agreements with the Ontario Clean Water Agency to operate the water systems for Omemee and Haliburton housing Page 15 of 17
properties. In addition to fixed annual charges adjusted for inflation, the Corporation must pay for capital upgrades and unusual maintenance necessary to meet legislative requirements. The agreement is for a five year period from June 27, 2016 to June 26, 2021 Commitment elevator agreement The Corporation is committed to an agreement with ThyssenKrupp Elevator (Canada) Ltd. to provide maintenance and inspection work for all elevator systems. The agreement is for a five-year period from October 1, 2012 to May 31, 2017 for a total cost of $115,260. The contract includes an option to extend for an additional term of one year and has been extended to May 31, 2018. Commitment water tank agreement The Corporation is committed to an agreement with Vista Credit to provide hot water tank replacement and maintenance service for a total cost of $281,431 for a ten-year term ending in 2026. Commitment capital projects The Corporation has committed to many capital projects expected to be completed over several years. As at December 31, 2017, the Corporation has awarded contracts in the amount of $6,588,319 (2016 - $2,458,223) and has recorded $2,139,148 (2016 $1,577,807) of those awarded amounts. Therefore, the remaining contractual commitments will be recorded in future years as the projects are completed. Funding for the completion costs is expected to include the use of capital surplus carried forward, grants, City and County of Haliburton funding and use of funds from reserves. Page 16 of 17
Budget 2017 Actual 2016 Actual $ $ $ Revenue Federal subsidy 97,505 98,505 213,079 Provincial subsidy 1,230,934 1,409,759 204,359 Municipal contributions Kawartha Lakes general subsidy 3,460,952 3,460,952 3,468,847 Haliburton 107,270 61,055 196,103 Rental revenue 3,415,360 3,369,929 3,186,506 Fee revenue 97,974 98,524 82,767 Property management revenue - 4,891 Donations and other 82,108 66,649 115,475 Gain (loss) on disposal of tangible capital assets - 1,041,255 1,229,237 8,492,103 9,606,628 8,701.264 Expenses Operating Administrative salaries 664,751 842,184 652,057 Amortization 839,327 914,259 1,697,291 Audit fees 10,300 10,504 10,481 Bad debts 40,000 45,910 18,728 Legal fees 1,500-2,855 Insurance 225,500 159,446 212,500 Maintenance Labour 690,725 458,800 609,999 Building and general 235,442 419,043 266,935 Heating, plumbing and electrical 122,730 160,500 141,185 Other 10,869 13,401 12,064 Grounds maintenance 56,508 54,270 17,407 Fleet charge 25,000 21,557 47,944 Municipal taxes 1,011,610 999,841 944,691 Mortgage interest 247,102 172,219 206,974 Other 2,200 2,043 2,106 Staff and board expenses 6,200 12,897 7,149 Supplies and services 20,000 22,310 39,424 Utilities 2,244,724 1,734,662 1,859,804 Minor capital - 410,274 303,955 6,434,488 6,454,120 7,053,549 Excess of revenue over expenses 2,057,615 3,152,508 1,647,715 Page 17 of 17