HINDUSTAN AERONAUTICS LIMITED (BANGALORE COMPLEX) FACILITIES MANAGEMENT DIVISION BANGALORE

HINDUSTAN AERONAUTICS LIMITED (BANGALORE COMPLEX) FACILITIES MANAGEMENT DIVISION BANGALORE- 560 017 E-TENDER NOTICE FM/NEP/Advt./17/18-19 Date: 16.10.18 Online E-tenders are invited in Two-Bid System for Electrical & Mechanical works in e-mode and free view Tender documents are available on HAL Website www.hal-india.co.in under link Tenders, E-Procurement portal. Interested agencies are requested to sign-in (new user sign-in only with DSC) online to obtain user-id and password using Digital Signature. The tender documents comprises of (i) Technical Bid comprising terms and conditions, Pre- qualification profile and (ii) price bid. It is requested to download the Tender on acceptance of terms & conditions. The pre-qualification profile and price bid duly filled may be uploaded on e-portal of HAL using Digital Signature before the last date & time for submission as mentioned in the tender notice. The credentials as listed below shall be uploaded online. A Essential Criteria: [Bidders have to upload all supporting documents duly sealed & self attested along with the Tender for the following criteria. After price bid evaluation, the L1 agency has to submit the original documents for verification.] 1. Solvency: The Solvency required will be 40% of the approx. estimated amount put to tender. The solvency certificate shall be from a nationalized or scheduled bank and issued within a period of 12 months from the final date of submission of tender. 2. Valid Electrical contractor licence of appropriate voltage issued by any state Govt. under clause 45 of Indian Electricity Rules 1956 or as amended from time to time. 3. Annual Turn Over: Average annual turnover during the last 3 years, ending 31 st march of the previous financial year, should be at least 30% of the approximate estimated amount put to tender. The agencies should upload profit & loss statement for the last three years duly certified by chartered accountant. 4. Experience: The bidder should have experience in the similar work in the government departments / public sector (central or state) for the last seven consecutive years. In case no bidder has provided government experience / public sector experience, then the bidders with experience in reputed organizations may be considered by the competent authority of the client. The bidder has to submit the relevant work experience certificates of having successfully completed similar works/ contracts during last 07 years ending last day of month previous to the month in which tenders are invited, as per either of the following: Note: (i) (ii) (iii) a) Three similar completed works each costing not less than the amount equal to 40% of the estimated amount put to tender./ or b) Two similar completed works each costing not less than the amount equal to 50% of the amount put to tender./ or C) One similar completed work costing not less than the amount equal to 80% of the amount put to tender. The work shall be completed as a whole. Partial value / completion are not considered. Self-attested copies of experience certificates for completed work as above from Government Departments / Public Sector (Central or State)/ any other reputed organizations (Copy of work orders or agreement or Certificate of Satisfactory performance etc. as documentary evidence shall be acceptable. Experience Details to be filled as per table given in Prequalification profile). In Case of experience certificate obtained from reputed organizations, the same shall be supported with TDS certificate, by the contractor. The meaning of Similar work for the purpose of tender is defined in NIT. Contd 2

-2-5. The bidder should be registered with the Income tax, GST and also registered under the Labour laws, Employees Provident Fund Organization, Employees State Insurance Corporation. Such registration shall remain valid throughout the period of the contract signed in relation to this tender. 6. The copy of the authorization letter / power of attorney as the proof of authorization for signing on behalf of the bidder, which should be accompanied by a board resolution regarding the same. 7. The bidder shall necessarily be a legally valid entity either in the form of a Limited company or a Private limited company registered under the Companies Act, 1956. Bidder in the form of JV/Consortium is not permitted. A proof for supporting the legal validity of the bidder shall be submitted preferably in the form of incorporation documents such as MoA, AoA etc. B Documents to be uploaded along with Tender as applicable: i) Details of ECS viz., Name of the Bank, MICR NO., Branch, Account No. where payments are to be credited. ii) Copy of PAN / GIR No. Registration Certificate issued by Income Tax Authority. iii) Certificate of TIN Number, GST registration Number & SAC No. iv) Registration with HAL / other organization if any v) Income Tax Returns and Balance sheet for last Three Years. C The contractor shall be liable for any loss caused to HAL due to financial or any other irregularities committed by the employee / labour deployed / working under their contract (for Service Contract works only). D Tenders of those Tenderers who fulfill the criteria mentioned at A will only be considered for further evaluation as detailed below. E TECHNICAL BID EVALUTION (SEGREGATED TYPE) i) Two bid system will be followed where the technical bid and financial bid will be evaluated separately. ii) The tender evaluation will be done on weight age with 70% for Technical Evaluation based on resources capability/ skill expertise on work/ Assessment of previous experience in similar type of work, and 30% for financial evaluation. iii) The Bidder would be required to submit the presentation on deployment of manpower, Material and Machinery proposed to be deployed in the contract. iv) The technical bid evaluation shall be done based on the following criteria: a) During the technical evaluation, each bidder will be assigned marks, out of total of 100 marks, as per the criteria below: i. Number of years in operations a) Upto 5 years b) More than 5 years and upto 10 years c) More than 10 years and upto 15 years d) More than 15 years Max 25 Marks 10 Marks 15 Marks 20 Marks 25 Marks Contd 3

-3- ii. Turnover (Last Financial Year) a) Upto Rs.5 Crores b) More than Rs.5 Crores and upto Rs.50 Crores c) More than Rs.50 Crores and upto Rs.100 Crores` d) More than Rs.100 Crores iii. Number of Manpower on Rolls a) Upto 5000 b) More than 5000 and upto 10000 c) More than 10000 and upto 15000 d) More than 15000 iv. Quality Related Marks a) ISO (Less than 5 years) b) ISO {5-10 Years} c) SA 8000 d) OHSAS 18001 e) Any other International Accreditation Certificate Max 25 Marks 10 Marks 15 Marks 20 Marks 25 Marks Max 25 Marks 10 Marks 15 Marks 20 Marks 25 Marks Max 25 Marks 05 Marks 10 Marks 05 Marks 05 Marks 05 Marks Note:- The Bidders have to upload the following supporting documents for the above evaluation. i) Company establishment certificate and companies first work order copy/completion certificate/agreement copy for proofing that organization is in service contract operations. ii) IT return, Profit & Loss and Balance statement for the 2016-2017 Financial year duly certified by Chartered accountant. iii) Self certified certificate for Number of Manpower on Rolls for the previous month of last date of tender submission. iv) Copy of ISO, SA8000, OHSAS 18001 & any other International Accreditation Certificates from the date of issue to valid date. b) A Bidder should mandatorily secure a minimum of 70% marks [i.e. 70 marks out of total 100 marks as per para (a) under Sl. No. (iv)] in Technical Evaluation in order to be a qualified bidder for being eligible for Technical Weight age and subsequently for opening of financial bids. c) The total marks obtained by a Bidder in the technical bid shall be allocated 70% of technical weightage and the financial bids shall be allocated 30% of financial weightage, and thereby making a total of 100% weight age for the complete bidding. Illustration 1 (for Technical Weightage) If a Bidder has secured 80 marks out of the total 100 marks in technical evaluation after following Para(a), his technical evaluation value shall be:56 i.e. {80 x 70%} d) The Bidder shall be required to produce self attested copies of the relevant documents in support of the parameters at Par-(a) above, in addition to documentary evidence of other parameters, for being considered during technical evaluation. e) A substantially responsive bid shall be one that meets the requirements of the bidding document totally, i.e., by following the procedure as above. The technical bid not meeting the minimum requirements as per the tender documents shall be rejected. f) The bidders who qualified in the technical evaluation stage shall only be called for opening of financial bids. Contd 4

-4- F FINANCIAL BID EVALUATION AND DETERMINATION OF THE SUCCESSFUL BIDDER a) The financial evaluation shall be carried out and financial bids of all the bidders shall be given weightage out of 30%. b) The Bidder with the lowest bid price (L-1) shall be assigned full 30 marks (i.e. 30% x 100) and his total scores of the bid shall be as per illustration 2 below: Illustration 2 If Bidder at Illustration 1 is L-1 Bidder and quoted Rs.100/- for being L-1, then his total value shall be 86 i.e. [56-(Technical Value) +30-(Financial Value)] c) The financial scores of the other bidders (i.e. L-2, L-3..and so on) shall be computed as under and as explained at Illustration -3 below: 30 x Lowest Value (L-1 Price)/Quoted Value (L-2 or L-3 ) Illustration 3 If Bidder at Illustration 1 is L-2 Bidder (in Price Bid) and he quoted Rs.125, therefore 30% being the weighted value, the financial scores for L-2 shall be computed as under:30x100(lowest prices-l1)/125 (quoted prices-l2) =24 (financial score) Therefore L-2 Bidder shall have total value of 80[56 Technical Value +24 Financial Value] d) The Bidders rankings shall be arranged depending on the marks obtained by each of the bidders in the Technical Evaluation and Financial Evaluation together. e) The Bidder meeting the minimum eligibility criteria and with the highest marks/rank (i.e., the total of technical evaluation marks and financial evaluation marks) shall be deemed as the successful Bidder and shall be considered eligible L-1 Bidder for further processing. G General Details: 1. Cost of tender document: The cost as specified is to be submitted in the form of DD/ bankers cheque drawn in favour of HAL [BC] payable at Bangalore and to the address mentioned below so as to reach Latest by 12.30 Hrs on the last date of submission. However the details of DD number date etc., are to be provided in the prequalification profile and scanned image of the same to be uploaded. 2. Earnest Money Deposit: Earnest Money Deposit as specified is to be furnished in the form of Demand Draft / Bankers Cheque /Pay Order drawn in favour of the respective Division/complex [Refer Col-2 of work details] payable at Bangalore from a Nationalized Bank / Scheduled Bank, Deposit through any other form will not be accepted. The scanned image of earnest money deposit is to be uploaded online along with the tender and the original one is to be submitted to the address mentioned below so as to reach Latest by 12.30 Hrs on the last date of submission. However the details of DD number, date, etc. are to be provided in the prequalification profile. 3. In case of CTD & EMD exemption is sought against Valid MSME/NSIC certificate, the scanned image of the same is to be uploaded online along with the tender. The MSME bidders are eligible for the benefits as per public procurement policy for MSEs order 2012, only if the MSME bidders declare Udyog Aadhaar Number (UAN) and submit the copy of Udyog Aadhaar Memorandum (UAM) / Registration certificate along with the bid. A copy of the same is to be submitted to the address mentioned below as the case of EMD submission. Contd 5

-5-4. The cost of tender document and EMD to reach the following address up to 12.30 Hrs. on the last date of submission for tender document as mentioned in tender notice failing which tender will not be opened and any postal delay or any other reasons what so ever maybe will not be considered. Senior Manager [Works] Electrical Contracts section, Second Floor, Facilities Management Division, Hindustan Aeronautics Ltd.,(BC), Old FMD Building, Vimanapura Post, Bangalore 560017 [Telephone No. 22323185/22321220 (Electrical)] email ID : elecplg.fmd@hal-india.co.in H General Instructions: 1. Please note that the registered contractors with PEMD who wants to quote for higher category than registered shall be allowed to participate by paying individual EMD stipulated for that work, provided they meet all other eligibility criteria otherwise their offer is liable for rejection. Please note that no PEMD in lieu of EMD shall be considered for the work estimated value more than Rs. 100.00 Lakhs. 2. Incomplete / invalid tenders are liable for rejection and no correspondence will be entertained in case of rejection. 3. Non uploading of requisite documents due to negligence or ignorance by the tenderers leading to disqualification will have to be borne by the tenderer only. There shall be no claim whatsoever in this regard. 4. ECS/IFS code details are to be uploaded including the name of the bank, branch and account No. where payments are to be credited along with the scan copy of Blank Cheque leaf. I General Terms: 1. Bidders are subject to be disqualified, even though they meet the qualifying criteria, if they - Make misleading or false representations in the request, statements and attachments submitted in proof of qualification requirements including holding information and / or - Have record of poor performance such as abandoning the works, not properly completing the contract, inordinate delays in completion, litigation history, or financial failures, requesting for claims not admissible under the contract conditions, etc. 2. Tender Documents duly filled & uploaded with in the last date of submission as mentioned in the tender notice. The last date for receipt of Tender will not be extended under any circumstances, unless otherwise the date is declared a holiday for HAL, in which case the next working day will be treated as the last date of receipt of Tender document. 3. This advertisement can also be seen in HAL Website www.hal-india.co.in, under Tenders, Facilities Management Division, Tenders and this tender notice forms part of the tender document. Contd 6

-6- J Bidders who are registered under MSME/NSIC shall note the following: i. Bidder will be exempted to submit the Cost of tender document and EMD, as per the prevailing rules of MSME/NSIC. ii. Bidder has to upload Copy of MSME/NSIC certificate through online and copy of same is to be submitted to the address mentioned above. iii. Bidder has to furnish all the credentials as per eligibility criteria mentioned in the Tender Notice. K CLARIFICATION ON TECHNICAL BID EVALUATION. 1. The technical bids shall be evaluated based on the available documents submitted by the bidder. To assist in the examination, evaluation, and comparison of the bids, and qualification of the bidders, the Client may, at its discretion, ask any bidder for a clarification of its bid. Any clarification submitted by a bidder that is not in response to a request by the Client shall not be considered. The Client s request for clarification and the response shall be in writing. 2. If a bidder does not provide clarifications of its bid by the date and time set in the Client s request for clarification, its bid may be rejected. 3. Client also reserves right to seek confirmation/clarification from the issuer agency, on the supporting documents submitted by the bidder. Note: 1. corrigendum / addendum / amendments / clarification, etc., with respect to works, if any, shall be hosted in hal e-portal. Interested bidders/agencies are advised to visit hal e-portal regularly as no separate information including any postponement of tender opening date. 2. Interested agencies are required to follow the instructions provided in the following pages to view, download, register on HAL e-portal including participation in tendering. Contd 7

SL. No. DESCRIPTION. Estimated Amount [ in Rs. Lakhs] Completion Period -7- FM/NEP/Advt./17/18-19 WORK DETAILS E.M.D CTD In Rs. Last date of online submission of Tender -------------- Date of Opening of Tender Latest Solvency Certificate [In Rs. Lakhs] Similar Nature of Work Tentative Date for Tender View on e- Procurem ent Portal 1 2 3 4 5 6 7 8 Service Works 1. Annual Service contract for carrying out Electrical Engineering Department works pertaining to FMD and allied facilities, HAL(BC). Cont No.HAL/FMD/ER-2745/18-19 [TWO BID SYSTEM] 118.40 ------------ 12 Months 1,18,400/- 5,600/- 16.11.2018 Up to 12:30 Hrs -------------- 16.11.2018 At 12:31 Hrs The above details are also available in HAL Website: www.hal-india.co.in Note: HAL will not be responsible for any transit /postal delay in receipt of EMD. To Download the Tender Documents please refer page No. 08 & 09. 47.36 Annual Service works contract /Manpower supply contract 17.10.2018 Sd/- [D.R. RANGANATHA] DEPUTY GENERAL MANAGER [W]-P&C FACILITIES MANAGEMENT DIVISION

Website: https://eproc.hal-india.co.in - 8 - Brief Help Manual Web Registration e-registration (Empanelment) Tender Free View (Only Open Tenders) 1. Type website address https://eproc.hal-india.co.in under browser URL 2. Click New User Sign In, provide all the details with Class III Digital Signature updating. 3. Get the User id and password. 4. For empanelment, Web Registered Vendor has to enter the user id and password and select Activity as EREGISTRATION (for detailed help, check the Web and e- Registration help Manual in Guidelines to Bidders Section in Home Page) To download the tender notifications and documents from website, follow the steps given below: 5. Click Tender Free View under Go to Tender link on the home page. 6. Provide all or any one of the options like Department, Tender Number, Region, Estimated Cost, Tender Request Dates (From and To), Tender Submission date or any key words from Tender Description 7. Click Submit to view the results. A list of tenders shall appear on the screen. 8. Click to view the cost free documents. 9. Click to print the detailed tender notice. Login Participation 10. Click to print the tender notice. 11. Open any Browser (Microsoft Internet Explorer or Mozilla Firefox). 12. Type website addresses https://eproc.hal-india.co.in in the address bar, to access the Login Page. 13. Vendor should have User id, Password and Class III digital signature to participate in the tender online. 14. Enter the website using user id, password and digital signature. 15. Click UnApplied (if open tenders) to view / apply for new tenders. 16. Click In Progress (if limited tenders)

-9- To Upload / Attach the Additional Documents Download Documents Upload Files Technical Sheet/Price or Commercial Sheet/ EMD/Mandatory Documents To Submit the Tender To Participate for the Opening eprocurement Support Help Line 17. To attach the additional documents to any tender click Document Library and upload the same. 18. Attach the required documents to the concerned tenders from document library section to the tender document screen. (More explanations can find in detailed help Manual) 19. Click Edit Attachment to view the tender documents which are received by the user. 20. Tender document screen appears. 21. Click Download (empty Document) to download the documents. 22. Click Attach to attach all the documents which are already saved in the uploaded in Document Library. This is the important and first step to be performed to avoid disqualification. 23. Click Update EMD Details to feed the EMD details and upload the scanned EMD. 24. When the user finishes with the filling and uploading of scanned BG/DD, the Red Color will automatically turn to Black Color which reflects that the user is two steps ahead for the submission. 25. Click Download (empty Document) to download the Technical/Price Sheet and fill the same without changing the File Name and save on to the computer. 26. Click Upload (Filled Document), select the filled file which was already filled and saved in the same name. Click click here to digitally sign and upload to upload the filled Technical/Price Sheet to the tender. 27. Note that when the user uploads the filled Technical/Price Sheet, the Red Color will automatically turn to Black Color which reflects that user is ready for the final submission. 28. Provide all the mandatory documents required for the tender. 29. Prior to submission, verify whether all the required documents have been attached and uploaded to the particular tender. 30. Note down / take a print of Acknowledgement copy once it displayed on the screen. 31. Tender opening event can be viewed online. 32. Competitors bid sheets are available in the website for all the participated bidders. Ph: +91 (80) 2232 3697, 2232 3698 E-mail Id- ephelpdesk@hal-india.co.in