Business Requirements Document Savings Choice Vesting Start Date Logic in PPS Savings Choice Vesting Start Date Logic in PPS 1
Document Information Document Attributes Information ID 102104 Owner Christy Thompson Author(s) Ken Smith Contributor(s) Revision History Version Issue Date Changes 1.0 2/1/2018 Initial Draft 1.1 2/1/2018 Added items to "excluded from scope section" based on answers from Ken. Added clarification of requirements R3 and R4. 1.2 2/5/18 Added exclusions of reporting and web changes. 1.3 2/6/18 B. Burkart added exclusion: CPS interface file. 1.4 2/7/18 M. Gerber - accepted tracked changes. 1.5 3/6/18 KS revised R2 and R3 1.6 3/8/18 B. Burkart added IVREmp Layout attachment 1.7 3/13 KS Add help text for new field. Document Approvals Role Name Signature Date Savings Choice Vesting Start Date Logic in PPS 2
Table of Contents 1 Overview... 4 2 Stakeholders... 4 3 Product/Solution Scope... 5 4 Business Requirements... 6 5 Modifications to IVREmp Record Layout:... 7 Savings Choice Vesting Start Date Logic in PPS 3
1 Overview Changes how Savings Choice Vesting Start Date is determined and managed in PPS. 1.1 Background During the Retirement Choice implementation, some parts of the logic were implemented based on reasonable assumptions at the time. In the case of Vesting Start Date, it was assumed to follow UCRP Eligibility Date. Experience has shown that UCRP Eligibility Date requires frequent updates, which result in unwanted changes to Vesting Start Date. Refer to http://ucnet.universityofcalifornia.edu/tools-andservices/administrators/docs/defined-contribution-plan.pdf 4.05(c) page 33 for the details on Vesting Start Date 1.2 Objectives Ensure correct vesting data is transmitted to Fidelity for Savings Choice participants. 1.3 Related Projects & Dependencies It is recommended that Vesting Start Date be added to the Inter-Location transfer form. 2 Stakeholders Acronym Description Role * Authorize Has ultimate signing authority for any changes to the document R Responsible Responsible for creating this document A Accountable Accountable for accuracy of this document (e.g. project manager) S C I Supports Consulted Informed Provides supporting services in the production of this document Provides input Must be informed of any changes Name Position * R A S C I Christy Thompson Project Manager, BIS X Adam Chen-Ok Vendor Relations Management X X Savings Choice Vesting Start Date Logic in PPS 4
3 Product/Solution Scope 3.1 Included in Scope 3.2 Excluded from Scope Identifying one year breaks in vesting service and resetting of Vesting Start Date upon subsequent re-employment. This scenario will be too scarce given the remaining life-span of PPS. The new data element will not be added to the history database. The new data element will not come in to PPS via the IVRNH file. The new data element will not need to be added to the CPS interface file. The new data element will not appear on any reports. No changes to the PPS web applications are required. 3.3 Assumptions & Constraints ID Assumption / Constraint 3.4 Outstanding Items ID Description Savings Choice Vesting Start Date Logic in PPS 5
4 Business Requirements Requested for deployment as soon as possible. Does not need to be coordinated with any other project. Does not need to be timed with respect to any compute or periodic maintenance. 4.1 Functional Requirements Req ID Requirement Type Requirement Description Priority [L/M/H] R1 Vesting Start Date should be established as an element on the EDB. R1.1 Help Text and Data Dictionary can read Date on which the one year vesting period for employer contributions to Savings Choice begins. R2 A one-time program should initialize Vesting Start Date by copying UCRS Eligibility Date for all employees in their election period or who have elected Savings Choice. R3 R4 R5 Vesting Start Date should be populated from UCRS Eligibility Date if UCRS Eligibility Date becomes populated or changes and Vesting Start Date is blank. Vesting Start Date should be added to the ECEN Screen below T16 Plan Election Date. A user may delete the date or enter a different one. Other than ensuring any entered value is a valid date, no additional edits are needed. On the PPIIVR_IVREMP file the column for Vesting Start Date should be populated from the new Vesting Start Date instead of as currently EDB 0791 Comments It currently doesn t exist; the IVR EMP process derives it. [Retirement Codes C, 8, X ] OR [Fidelity Election Option EDB 0786 is DC with any Retirement Code] Any subsequent change needed to Vesting Start Date in PPS would be manual. A user is permitted to enter the vesting start date regardless of retirement plan elections. See attachment Savings Choice Vesting Start Date Logic in PPS 6
5 Modifications to IVREmp Record Layout: Savings Choice Vesting Start Date Logic in PPS 7