Entering Carriers The most reliable source for carrier information is AM Best (wwwambestcom) Using their advanced search you can locate the Parent Company, NAIC Code, addresses, phone numbers, Best Rating, etc NAIC Codes are found for the Issuing Carriers only, if you are looking for an issuing carrier and they do not have an NAIC Code 99% of the time the Carrier is a Parent or a Billing not an Issuing To confirm the issuing carrier, check the actual Dec Page of the policy Darwin National Assurance Company is an Issuing Carrier the Parent is Alleghany Insurance Holdings AM Best s Advanced Search gives you the option of searching by Company Name or by the NAIC Code
Example 1: Agency does not have a direct contract with Alleghany Insurance Holdings but writes business with multiple Issuing carriers that belong to Alleghany through third parties (GA - General Agency) Alleghany is entered as the Parent and all Issuing carriers are entered into the same group Look at the information displayed in AM Best above for Darwin National Assurance Company Darwin National Assurance Company is a member of Alleghany Insurance Holdings, which is why in the display below, we enter Alleghany Insurance Holdings as the Parent We do suggest adding a carrier that you don t currently have a contract to be able to list all the subsidiary carriers and also in the event you get a contract with this carrier, it will be setup correctly Example 2: Agency has a direct contract with Chubb Chubb Group of Insurance Companies will be checked as both Parent and Billing Example 3: Intermediary, GA, Third Party, E&S Market - entered all by themselves as they do not own any issuing companies Select Parent and Billing only and they will not have an NAIC Code Page 2 February, 2010
Example 4: Agency does not have a contract with HCC Insurance Holdings but they do with Houston Casualty Company In this case Houston Casualty will be checked as Billing and Issuing Example 5: The below example shows that Acuity A Mutual Insurance Company is all three - Parent, Billing and Issuing If you look this carrier up on AM Best, you will see that they re not a member of anyone So, in this instance, they are all three and will be available for selection in the Issuing company and Billing company fields Note: For additional information regarding carrier setup, please refer to Issuing and Billing Carrier Setup for Download Policies, Tips and Facts, Vol 4, Issue 7 in Nexsure online help
Step 1 - Entering Carriers 1 Click on SEARCH, change Entity type to Carrier, type in at least two letters of carrier s name in the Carrier box and click Search (be sure to search for both the Issuing carrier and the Parent carrier to avoid entering the carrier twice) 2 Click the [Add New Record] link
3 Complete the Carrier Information screen If the contact name is not known, click the Add New option, type in Contact in the First Name box and type in the carrier s name in the Last Name box (as in this example: United Automobile or UAIC) Be sure to search prior to adding a carrier since only the Parent/Billing or first carrier within a group is added through SEARCH Subsidiary carriers are added through the carrier name tab, by clicking the [Add New] link Following this process will ensure that carriers are setup properly Note: Check download documentation to understand Parent/Billing carrier associations
Step 2 Carrier Association Associate Carrier to Territory and Branch from Carrier Name Tab Carrier association may be done at the organization level, one territory at a time or on the carrier name tab to all or selected carriers at one time: To associate carriers at the carrier level, click the carrier name tab and click on the Details beside the carriers name associated with the branch on the Carrier Summary screen icon 2 Click the [Add New Association] link at the bottom right of the Carrier Information screen to add the territories and branches to associate with the carrier This process must be done in order to select a carrier at policy level for identification, billing and accounting purposes (the carrier must be associated to the branch)
On the Select Territories and Branches screen, all territories display by default Use the Territory list to change the territory Selecting the check box in the gray header selects and deselects all Territories and Branches To select a specific branch, select the check box beside the Territory name and select the check box beside the Branch There is a red * asterisk beside the Branch Code box which indicates that it must be populated to proceed with the association After selecting all Territories and Branches to add associations, click the OK button The association(s) has been added Note: If more than one page of territories and branches exist, after selecting Territories and Branches on the first screen, use the navigation tools to navigate to the next screen and select all needed before clicking OK Following this process will add all associations without the need to click the [Add New Association] link more than once
Now added to the bottom of the Carrier Information screen is a collapsible display showing the associations added Use the Expand-Collapse icon to open and close this display This portion of the screen will be closed upon accessing the carrier name detail Once the carrier has been associated, be sure to update the zero commission line (which was added for the associated branches automatically) in this process and add other necessary commission defaults Commission must be added for the associated carrier in order to select the carrier at policy level For more on commission see, Step 3 - Commission Defaults of this document To associate carriers at organization level, see Associate Carrier with a Territory at Organization Level in the next section
Associate Carrier with a Territory at Organization Level Each carrier entered in Step 1 must be associated with a territory On the Primary menu, click ORGANIZATION Click the territories tab and click the Details icon for the territory to which the carrier must be associated 2 On the territory tab, click the entity associations tab > carrier associations tab Click the [Add New] link Page 9 February, 2010
Click the Ellipses button Enter at least 2 characters of the Carrier s name and click Search Select the appropriate carrier and click Use Selection Note: For every carrier entered using the steps from Step 1 - Entering Carriers repeat the Step 2 - Carrier Association steps (Carrier will not be available if already selected) Page 10 February, 2010
Step 3 - Commission Defaults Commission defaults are set up on the commissions tab in the carrier file Default commissions need to be entered in order for the default commissions to populate the policy info tab Perform these steps for every carrier in the group, and for every line of business written with the carrier: Locate the carrier through SEARCH by selecting Carrier in the Entity list, type in at least 2 characters in the Carrier box and click Search 2 Click the carrier s Details icon Click the commissions tab and click the [Add New] link for new commission defaults or click the appropriate Details icon to edit existing commission defaults Page 11 February, 2010
Complete all required fields and type in the commission rate you receive for New, Renewal and Rewritten business Use an effective date (Eff Date) from the past, to ensure policies entered with prior dates will default/populate the policy info tab as well (the effective date tracks with the effective date of the policy) When completed, your commission tab should look something like the example below and if you write more lines of business it may look longer if there are multiple branches and multiple carriers in the same carrier file Note: Branch Code is a required field which is your agency code with the carrier The Branch Code is required for downloads because it is how the download is identified Note: Each carrier, including billing carriers, must have at least one commission entered, even if it is entered at a rate of 0 Page 12 February, 2010