Exhibitor Prospectus Conference Healthy Wealthy & Wise presented by September 23-26, 2019 Norfolk Waterside Marriott Norfolk, VA Three tracks of programming that will help you serve veterans and active duty! Take away actionable information!
Directions to Norfolk Waterside Marriott 235 East Main Street Norfolk, VA 23510 Eastern Shore: Take Highway 13 South to Chesapeake Bay Bridge Tunnel. At the end of the bridge, follow the signs for Norfolk. This will put you onto Northampton Blvd. Look for I-64 East/Norfolk. Take Exit 9 (left turn), which is Waterside Dr. Turn right at the 2nd light onto Atlantic St. Go one block then turn left onto East Main St. The Norfolk Waterside Marriott will be on the left. North: Take I-95 South to I-64 East. To bypass Richmond, you can also take I-295 towards Norfolk, and then take I-64 East. From I-64 East, take exit 284A onto I-264 West (Norfolk). Take Exit 9 (on the left), which is Waterside Drive. Turn right at the 2nd light onto Atlantic St. Continue for one block then turn left onto East Main St. The Norfolk Waterside Marriott will be on the left. South: From North Carolina Take I-95 North to the Emporia exit. Then continue East on Highway 58 to I-264 East. Take Exit 9 which is Waterside Drive. Turn right at the 2nd light onto Atlantic St. Continue for one block then turn left onto East Main Street. The Norfolk Waterside Marriott will be on the left. East: From Virginia Beach Take I-264 West (Norfolk). Take Exit 9 which is Waterside Drive. Turn right at the 2nd light onto Atlantic St. Continue for one block then turn left onto East Main Street. The Norfolk Waterside Marriott will be on the left. West: Take I-64 East. Follow to Exit 284A onto I-264 West (Norfolk). Take Exit 9 which is Waterside Drive. Turn right at the 2nd light onto Atlantic St. Continue for one block then turn left onto East Main St. The Norfolk Waterside Marriott will be on the left. Airport: As you Exit the Airport, follow Norview Ave. Look for signs for Route 64. You will see an overpass ahead of you. Merge into the right lane to take I-64 East. Follow I-64 East to I-264 West. Take Exit 9 which is Waterside Drive. Turn right at the 2nd light onto Atlantic St. Continue for one block then turn left onto East Main St. The Norfolk Waterside Marriott will be on the left. If you have any questions, please contact the Front Desk at 757-627-4200.
Letter from the President Welcome, We invite you to be a part of this important event. The FRA s Healthy Wealthy & Wise Conference, held in Norfolk,VA. Registration begins on September 23 with events beginning that afternoon and concluding Thursday evening. The conference offers a variety of opportunities for your organization to get exposure. If you choose to exhibit, you will reach more than 800 professionls who constantly provide services to and interact with veterans. By sponsoring the conference, you will gain visibility at a variety of events and activities. Many sponsorship levels include an option to advertise within our conference program, increasing your company s profile as the program is used by over a thousand attendees during the conference. Thank you, Robert Washington presented by Healthy Wealthy & Wise 1
Conference Sponsorships Don t miss your chance to reach long-term services and supports professionals at The FRA s Healthy Wealthy and Wise Conference, held in Norfolk,VA, September 23-26, 2019. Our conference sponsorship options offer unique opportunities for your organization to network, brand, market, and advertise boosting your visibility. 2019 Conference Platinum Diamond Emerald Sapphire Ruby Sponsorship levels $30,000+ $20,000+ $15,000+ $10,000+ $5,000+ Logo in program Logo on conference website page Premium Location Advertisement Full Page, Half Page, Half Half Quarter in program Premium Space Priority Space Page Page Page Differentiated Signage on entrance to exhibit hall Company name on tote bag Screen Projection Loop before and after general sessions Conference App Push Promoted Promotional Posts During the Post During Conference the Conference Promotional insert in tote bag Exhibit 1 Premium 1 Premium 1 Standard 1 Standard 1 Standard booths Booth plus 3 Booth plus 2 Booth plus 2 Booth plus 1 Booth plus 1 registrations registrations registrations registration registration Customize Your Sponsorship! If you don t see an exact fit for what you re looking for in the following pages, contact us to create a custom sponsorship package. 2 Healthy Wealthy & Wise
Conference Program Sponsorship Opportunities All of the events, activities, and items listed in the following pages are available for sponsorship on a first-come, first-served basis. Keynote Speaker: $20,000 (1 available) (If you are interested in sponsoring the luncheon prior to the speaker, see below) Your company will receive full benefits of the Diamond Sponsorship level. This sponsorship includes having your logo displayed during the plenary, exclusive time to highlight your organization during the speaker introduction, and being highlighted within the conference program. Plenary Luncheon: $25,000 (2 available) Conference attendees will enjoy a luncheon prior to plenary speakers. Your company will be recognized throughout the meal at the food stations. Your company will receive full benefits of the Diamond Sponsor and will be highlighted within the conference program. Networking and Reception Sponsorship Opportunities: Exhibit Hall Opening Reception: $25,000 (1 available) Conference attendees gather to celebrate the opening of the exhibit hall at the end of the first day to network with colleagues and browse exhibit booths. Your company will received full benefits of the Diamond Sponsor. Additionally, your company will be recognized throughout the reception at the food stations, as well as highlighted within the conference program. Exhibit Hall Luncheon: $20,000 (2 available) Conference attendees will enjoy a boxed lunch while networking and browsing exhibit booths. Your company will be recognized at the entry to the exhibit hall, as well as throughout the reception at the food stations. Your company will receive full benefits of the Diamond Sponsor and be highlighted within the conference program. Continental Breakfast: $15,000 (3 available) Conference attendees will enjoy a continental breakfast each morning while networking with colleagues. Your company will be recognized throughout the meal at the food stations. Your company will receive full benefits of the Emerald Sponsor and will be highlighted within the conference program. Refresh Lounge: $20,000 (1 available) All conference attendees will appreciate a quiet room to take calls, meet with colleagues, and enjoy refreshments during the conference. Your logo will be displayed throughout the lounge, and you are welcome to staff the room to meet attendees. Your company will receive full benefits of the Diamond Sponsor and will be highlighted within the conference program. Additional Exclusive FRA Sponsorship Opportunities: Promotional items can turn the conference s most used resources into valuable impressions for your company. Charging Stations: $10,000 (3 available) These days everyone is on their smartphone or tablet, using it to take notes, and to gather contact info from other conference attendees. Sponsorship of a charging station includes a screen display, showing a 10 minute slideshow loop that can be used as advertising space, as well as your logo displayed on the kiosk. Your company will receive full benefits of the Sapphire Sponsorship level. Healthy Wealthy & Wise 3
Conference Program Sponsorship Opportunities (continued) Hotel Key Cards: $10,000 (1 available) Be the first thing attendees see as they check-in for the conference at the Norfolk Marriott Waterfront. Your logo will be printed on over 1,000 hotel key cards. Your company will receive full benefits of the Sapphire Sponsorship level. Name Badge Lanyard: $10,000 (1 available) Everyone will wear your company s logo or name around their necks to display their name badge for the conference. Your company s logo will be worn by over 1,200 individuals! Your company will receive full benefits of the Sapphire Sponsorship level. Water Bottles: $10,000 (1 available) Have your organization s logo on a water bottle placed in all conference attendee s tote bags. After a long day of workshops and networking, everyone will appreciate your contribution to the event. Your company will receive full benefits of the Sapphire Sponsorship level. Conference WiFi: $10,000 Conference attendees will appreciate WiFi available throughout the conference, allowing them to easily connect to exhibitors and speakers websites, and to engage with the Conference App. Sponsorship includes your name on all materials highlighting the conference WiFi, as well as throughout the conference agenda. Your company will receive full benefits of the Sapphire Sponsorship level. Coffee Break with Custom Coffee Sleeves: $20,000 (3 available) Hot and in demand! Your sponsored coffee break will include coffee sleeves that are a sure way to catch the eye of every attendee. Your company will receive full benefits of the Diamond Sponsorship level and will be highlighted within the conference program. 4 Healthy Wealthy & Wise
2019 Sponsorship Categories Please choose your sponsorship level for this year s conference from the list below. Check the appropriate box: Conference Sponsorships: c Platinum Level Sponsor... $30,000 c Diamond Level Sponsor... $20,000 c Emerald Level Sponsor... $15,000 c Sapphire Level Sponsor... $10,000 c Ruby Level Sponsor... $5,000 Conference Program Sponsorship Opportunities: c Plenary Speaker Sponsorship... $20,000 c Plenary Luncheon Sponsorship... $25,000 Networking and Reception Sponsorship Opportunities: c Exhibit Hall Opening Reception... $25,000 c Exhibit Hall Luncheon Sponsorship... $20,000 c Continental Breakfast Sponsorship... $15,000 Exhibition Booth Registration Please note: A single attendee registration is included with any exhibitor booth. Any additional exhibitors/ attendees MUST register online and pay the full conference rate. Exhibition Day Pass Daily passes are available to the exhibit hall only. $150 To Reserve a Non-Sponsor Exhibit Space: c 10 x 8 ft. exhibit booth (Registration by July 1, 2019) Non-profit... $1,200 Corporate... $1,700 (Registration after July 1, 2019) Non-profit... $1,500 Corporate... $2,000 Additional Exclusive Sponsorship Opportunities: c Coffee Break with Custom Coffee Sleeves... $20,000 c Charging Station Sponsorship... $10,000 c Conference WiFi Sponsorship... $10,000 c Hotel Key Card Sponsorship... $10,000 c Name Badge Lanyard Sponsorship... $10,000 c Water Bottle Sponsorship... $10,000 Questions? If you have any questions or need more information, please contact Kimberly Afolabi at: KimA@fravsf.org, or call 301-523-3321. Healthy Wealthy & Wise 5
Exhibitor Information Parking, shipping and move in/out information is below. If you have special requirements, please contact FRAHQ to make arrangements with the hotel. Electrical/internet/utility service order forms are available online. Exhibit Application Deadline: Exhibit Set-Up: September 23 from 1:30 to 7:00pm Exhibit Hours September 24 through 25 from 11:00am to 2:00pm Dates and Rates Conference Dates: September 23-26, 2019 Exhibition Dates: September 24-25, 2019 Parking Procedures for the Norfolk Waterside Marriott There is no longer an attendant at the Main Street Parking Garage for the Marriott: The parking deck for the Marriott is located on the corner of Atlantic and Main Street across from the Norfolk Waterside Marriott. You will receive a parking ticket upon entry. This ticket must be taken to the front desk of the Marriott to be stamped for you to charge to your Guest room. When you exit the garage, you will put this ticket into the parking meter. If you plan on exiting multiple times out of the garage during your stay, insert the stamped ticket in the machine, and take it back. The garage will give you a new ticket upon your return; however still use the stamped ticket during your stay. Your charge for parking will be automatically billed to your Guest room at a parking rate of $13.00 (+ tax) per car/per night. Valet Parking thru Hotel is $26.00/day. For those who will only be attending the event, but do not require overnight parking, guests can either park at the Main Street Garage, OR the Waterside Street Garage, which is directly connected to the hotel. Weekend evening parking rate is a flat $7.00 fee or $1.50/per hour depending on the weekend. Hotel Reservations: Norfolk Waterside Marriott 235 East Main Street Norfolk, VA 23510 Non-Sponsor Booth Fees 10 x 8 ft. exhibit booth Registration by July 1, 2019 Non-profit: $1,200 Corporate: $1,700 Registration after July 1, 2019 Non-profit: $1,500 Corporate: $2,000 Exhibitor Policy Guidelines LOAD IN/LOAD OUT This is only permitted at the loading dock located off Atlantic Avenue. Martin s Lane loading bay may be utilized for exhibits taking place in the Norfolk Ballroom. The Hotel Lobby is restricted. PARKING Trucks and containers may be parked temporarily at the dock entrance and must be removed as soon as they are emptied. Under no circumstances can they be left on property overnight. SHIPPING/RECEIVING Should items be shipped to the Norfolk Waterside Marriott for your event they can arrive as early as 3 days prior to the event. Please mark all packages for your event as follows: NAME: EVENT NAME/BOOTH #: EVENT DATE: 235 E. Main Street, Norfolk, VA 23510 All items that need to be shipped after the event must have a pre-paid shipping label. It is also the exhibitor s responsibility to schedule for package pick-up. SECURITY The Norfolk Waterside Marriott will not assume responsibility for any damage or loss of any property, merchandise or articles brought to the event. Arrangements may be made through your Event Services Manager for Security of Exhibits space. 6 Healthy Wealthy & Wise
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2019 Sponsor/Exhibit Form COMPANY OFFICE CONTACT PERSON/TITLE ON-SITE CONTACT PERSON/TITLE (IF DIFFERENT FROM ABOVE) ADDRESS CITY STATE ZIP PHONE FAX E-MAIL Method of Payment (please check one) c Credit Card c Check (personal or agency): Payable to FRA For Credit Card Use Only: c VISA c MasterCard c American Express CREDIT CARD # EXP. DATE SIGNATURE TODAY S DATE Mail or Fax Exhibit Space Order Form to: Fleet Reserve Association 125 N. West Street Alexandria, VA 22314 (703) 549-6610 FAX Questions? If you have any questions or need more information, please contact Kimberly Afolabi at: KimA@fravsf.org, or call 301-523-3321. Healthy Wealthy & Wise 9
FRA Exhibit Rules & Regulations 1. Registration. All exhibitors and sponsors, including staff manning the booth, are required to register as participating attendees at the FRA Healthy Wealthy and Wise 2019. Conference registration entitles exhibitors and sponsors to participate fully in all open conference workshops, keynotes, and social events on the program agenda. 2. Exhibit Data. Each booth area is 10 x 8 ft. and includes one 6 ft. skirted table and two chairs. All exhibitors are expected to fill out the appropriate forms with the decorating company for any additional, drapage, AV, electrical, etc. All necessary order forms and shipping information will be provided in the Exhibitor s Manual. 3. Booth Blocks. In the event an organization would like to purchase multiple booth space or if two exhibitors would like adjoining space, this request MUST be indicated on the Booth Application forms and must be received at the same time as spaces are assigned on a first-come, first-served basis. Every effort will be made to accommodate adjoining booth requests, but final assignment is at the discretion of the Conference Coordinator. 4. Exhibit Installation. Exhibit installation hours are TDB. Exhibitors agree that all booths will be operational and staffed during all continental breakfasts, receptions, and breaks. 5. Dismantling Exhibits. Exhibits may be dismantled on TDB 6. Canceled Booths. Cancellations made by TBD will receive a refund, less the $200.00 conference cancellation fee. There will be no refunds after TBD. All cancellations and requests for refunds must be in writing and sent to the attention of Kimberly Afolabi: KimA@fravsf.org 7. No Shows. If an Exhibitor fails to install or display in assigned space or fails to comply with any other provision of this agreement, FRA shall have the right, without notice to Exhibitor, to take possession of said space and lease said space, or any part thereof, to such parties, and upon such terms and conditions, as it may deem proper. Any exhibitors who do not show up will not get a refund. If you e-mail, fax, or mail your cancellation notice, please call to confirm receipt. 8. Fees. Full payment must accompany the application for booth space. Exhibitor Information Packets and booth assignments will be mailed after confirmation and payment of full conference registration. Shared booth space is prohibited. All materials, services, and products represented must be wholly owned or managed by the exhibitor on record. 9. Indemnification & Hold Harmless. The exhibitor shall indemnify, defend, and hold harmless FRA and its officers, directors, partners, agents, members, and employees from and against any and all demands, claims, damages to person or property, losses and liability, includ- ing reasonable attorney fees (collectively claims ) arising out of or caused by the exhibitor s negli- gence in connection with the provision of services of the Norfolk Waterside Marriott. The exhibi- tor shall not have waived or be deemed to have waived, by reason of this paragraph, any defense, which it may have with respect to such claims. FRA shall indemnify, defend, and hold harmless the exhibitor and its officers, directors, partners, agents, members, and employees from and against any and all demands, claims, damages to person or property, losses and liabilities, including reasonable attorney fees (collectively claims ) arising out of or caused by the FRA s negligence. FRA shall not have waived or be deemed to have waived, by reason of this paragraph, any defense that it may have with respect to such claims. Exhibitors assume the entire responsibility and liability for losses, damages, and claims arising out of injury or damage to their displays, equipment, and other property brought upon the premises of the hotel and shall indemnify and hold harmless FRA and Norfolk Waterside Marriott their officers, directors, partners, agents, members, and employees from any and all such losses, damages, and claims. In all cases, occupants wishing to insure their property must do so at their own expense. It is especially recommended that all occupants have representatives in attendance at all times when the exhibits are open and especially when exhibits are being set up or dismantled, to protect against loss. 10. Rules. FRA reserves the right to make changes to these rules. Any matters not specifically covered herein are subject to decision by FRA. FRA reserves the right to make such changes, amendments, and additions to these rules as considered advisable for the proper conduct of the exhibit, with the provision the exhibitors will be advised of any such changes. 11. Rights of Termination. This agreement is subject to termination for cause, upon written notice, without liability to the terminating party due to acts of God, war, government regulation, terrorism, disaster, strikes, civil disorder, curtailment of transportation facilities, or any other emergency beyond the party s control making it illegal or impossible to provide the facilities or to hold the meeting. The phrase without liability wherever used in this agreement shall be deemed to include a refund by the FRA of all deposits and repayment made within thirty (30) days of the notice of termination. 10 Healthy Wealthy & Wise