REQUEST FOR QUOTATION TO, GAIL WEBSITE VENDOR India Vendor Code - 101019938 Kind Attn : Mr/Ms Dear Sir/Madam, GAIL (India) Ltd. invites you to submit your offer in sealed envelope superscribing RFQ No. & Due date for the following services in complete accordance with enquiry documents/attachments: Name of work Bid Due Date & Time Opening of Bids on : ARRANGEMENT OF DINNER ON THE OCCASION OF ACHIEVEMENT OF POLYMER PORDUCTION MOU EXCELLENT TARGET FOR FY 2007-08 : 378,358MT ON 17 : 13.05.2008 at 14:00 Hrs : 13.05.2008 at 15:00 Hrs (In case of Two Bid system tender,unpriced bids shall be opened.) Validity of Offer Upto : 12.06.2008 Date of Pre Bid Conference : 12.05.2008 at Hrs Earnest Money: Bidder will submit qoutation alongwith EMD amount Rs 25000/- in the form of Demand Draft/Banker Cheque in favour of GAIL(India) Limited payable at State Bank of India, Pata( Branch Code-1937).EMD of Sucessful bidder shall be converted into security deposit Instruction to Bidders : 1.Bidders are requested to visit GAIL(India)Limited,Pata, distt Auraiya(U.P) on 12.05.2008 at 11.00AM for pre- bid conference with committee/board members and submission of the offer along with requisit amount of EMD within due date &time as mentioned RFQ.The pre-bid meeting will be held in C&P deppt at GAIL,PATA. 2. The bidder will submit the offer in SINGLE-BID SYSTEM i.e price bid alongwith techanical bid in single envolope.the RFQ NO and Bid due date & time of opening must mentioned on the top of envolpe. 3. SUBMISSION OF TENDER:THE BIDDER IS REQUESTED TO SUBMIT THEIR BID AT THE FOLLOWING ADDRESS WITHIN DUE DATE &TIME.THE BID RECEIVED AFTER DUE DATE &TIME SHALL NOT BE CONSIDERED. TO, CENTRAL RECEIPT SECTION
SECURITY, MAIN GATE PATA COMPLEX GAIL(INDIA) LIMITED PATA-206241 DISTT AURAIYA(U.P) Delivery/Completion Scheduele : DINNER ON 17.05.2008 AT GAIL GAON, DIBIYAPUR, AURAIYA(U.P) Terms of Payment : Payment shall be made within 7 days after getting the Services& submission of bill.contractor should submit the copy of proof of PAN and Service Tax Registration in order to process the payment. Other Contractual Stipulations: Special Instructions: a) Safola/Sundrop (fatless) oil, Shakti Bhog/swasthik Atta, MDH/Ashok/Everest Spices only should be used for cooking. b) Vegetables should be fresh c) Dals should be of No. 1 quality Note: a) Party has to provide Dinner for at least 3000 plates at GAIL GAON, Dibiyapur, Auraiya. Confirmed payment of 3000 plates will be made.in case of requirement of extra plates, the same shall be payable extra at actuals limited to 500 plates. The caterer has to arrange all catering arrangements like Bone-china Crockery with Cotton cloth napkin, minimum 60-70 decorative Food Stalls, sufficient Staff for distribution etc. GAIL will provide only open space for preparation of food and all other arrangements like cooking gas/arrangement, transportation, manpower, tentage etc. shall be under scope of party. Minimum 5 Stalls for each Desert are required. b) Bidder will submit qoutation alongwith EMD amount Rs 25000/- in the form of Demand Draft/Banker Cheque in favour of GAIL(India) Limited payable at State Bank of India, Pata( Branch Code-1937).EMD of Sucessful bidder shall be converted into security deposit. c) High quality Copper/Silver/Standard service crockery with burner shall be provided. d) Coupons will be supplied by GAIL to the employees and their family members and would be collected by the supplier (caterer) while handing over the plate. e)extra No. of plates above 3000 will be paid as per actual consumed plates. The party has to provide their Bank details on our prescribed Format to release all their payment. f) The waiters should be courteous to the guests and should wear proper dress code with hand gloves. g) Party should maintain high score of hygiene while preparing and serving the food. h)in case of any deficiency in food & services GAIL reserves the right to deduct the suitable amount along-with security deposit submitted by the party will be forfeited. GAIL's decision in this respect shall be binding on the contractor. i) Cooking area should be covered with water proof taurpaulin. Bid Evaluation Criterion: Bidder must have executed a single order of catering services for 1000 plates in preceding 7 years from due date of
opening of bid.bidder is required to submit copy of order /execution certificate in support of meeeting the above bid evaluation criteria. REJECTION CRITERIA OF TENDER: 1.NON-SUBMISSION OF EMD & NOT MEETING THE BID EVALUATION CRITERIA. 2.NON-SUBMISSION OF THE QOUTATION AS PER SCHEDULE OF RATES. 3.NON ACCEPTANCE OF PAYMENT TERMS. Bids complete in all respects should reach office of Incharge (C&P), GAIL (India) Ltd., at the above address on or before 14.00 hrs of the scheduled date. Bids received after the due date and time are liable to be rejected. GAIL reserves the right to accept or reject any or all tenders received at its absolute discretion without assigning any reason whatsoever. Thanking You, Yours truly, For & on behalf of GAIL (India) Ltd. (Authorised Signatory)
Tender No.: PSER/18429 SCHEDULE OF RATES Out. lev. Item No. Service Description Qty. UOM Rate Amount ITEM 00001 ARRANGEMENT OF DINNER ON 17 MAY, 2008 Plant : 5010,Pata (Petrochem) 10 DINNER (PER PLATE) AS PER FOLLOWING MENU 3,000 EA 1 SOUPS Mixed Veg. Sweet Corn 2. CHINESE Veg. Manchurian Veg. Fried Rice 3. CHAT ETC. Fruit Mixed Chat, Tikki, Dahi Papri 4. FULL COURSE MENUE Mixed Veg. without paneer Dal Makhani & Rajma Dahi Gujiyaa Tava Vegetables (Minimum 08 Style) Mixed Veg. Pulao Chholey Bhatoore 5. DESERT Ice Cream (Vanilla Choco Chips, Kesar Pista) - Amul Kwality Gulab Jamun Mung Dal Halwa Imarti 6. ROTI Tandoori Roti Plain Tandoori Roti Butter Shirmaal Palak Puri Dal Puri 7. SALAD Green Salad - minimum 5 variteties Onion Rings & Beam Sprouts 8. OTHER Min. Water in packed Glasses - 12,000 nos. Pappad, Pickles etc. Pop corn - Min.5 Stalls Drinking Water Dispenser (8 with disposable glass (1000 empty glasses) at 08 points Real Fruit Juice/Reputed brand packed fruit juice - 2000 liters 9. 75 Counter tables (2 x 3 ft.) for get-together dinner. 10. Side Canat (7 ft. hight) covering of 4 corners (About 1000 running Meters) and one main enterance decorative gate 10 x 10 ft. 11. Music / Audio system with 6 speakers covering 4 corners. Page 1
Tender No.: PSER/18429 ITEM 00001 ARRANGEMENT OF DINNER ON 17 MAY, 2008 Plant : 5010,Pata (Petrochem) 12. 3500 Bone China Plates with napkin. Note: Total no. of plates tentatively to be served 3000 plates and the party has to made the arrangement for extra 500 plates if required. Quotation Item 00001 Total Value : TOTAL QUOTATION VALUE : Page 2