BIDDING DOCUMENT FOR THE PURCHASE OF SURGICAL DISPOSABLE ITEMS & PATHOLOGY LAB ITEMS. TO BE PROCURED FOR TEHSIL HEADQUARTER HOSPITAL DASKA FOR THE YEAR 2017-18. PRIMARY AND SECONDARY HEALTH CARE DEPARTMENT GOVERNMENT OF THE PUNJAB.
INVITATION FOR BIDS The Medical Superintendent THQ Hospital Daska invites sealed bids from interested firms/agencies of repute with financially sound background involved in running institutional Pharmacy business/chain of Pharmacies/Distributors, having a valid Retail drug sale license for supply of drugs/medicines/surgical Disposables and pathology laboratory items for contract of Local Purchase of medicines and pathology laboratory items for the year 2017-2018. Sr.# Detail Bid Security Bid Closing Date & Time Bid Opening Date & Time Tender Fee 1 Purchase of Surgical Disposable item Rs.25000 PKRs/- 06-02-2018 at 11:00 AM 06-02-2018 at 11:30 AM Rs. 1000/- 2 Pathology Laboratory items. Rs. 20000 PKRs/- 06-02-2018 at 11:00 AM 06-02-2018 at 11:30 AM Rs. 1000/- Separate Bids will be given for the following items on basis of Maximum Discount from retail price. Pathology Laboratory items Disposable Surgical Items 1) Bidding shall be conducted through Open Competitive Bidding (Single Stage-Two Envelope) procedures specified in the Punjab Procurement Rules (PPRA 2014), and is open to all eligible bidders as defined in the bidding document. 2) Interested eligible bidders may obtain bidding documents and further information from the office of the undersigned on submission of written application along with payment of non-refundable fee of RS. 1000/- (One Thousand Only). Bidding documents are available till 06-02-2018 up to 10:00 am from office of Procurement Officer, THQ Hospital Daska. 3) Biding documents are also available on Punjab Procurement Regulatory Authority website (www.ppra.punjab.gov.pk) 4) Bidding Documents must be accompanied by a Bid Security as mentioned above in the form of CDR, Pay Order, Demand Draft, from any Scheduled Bank of Pakistan. 5) Bids will be opened in the presence of bidders representatives at 11:30 A.M. in the Office of The Medical Superintendent THQ Hospital Daska on the closing date. 6) The bidders are requested to give their best and final prices as no negotiations are expected, 7) Taxes will be deducted as per applicable government rules. NTN and Sales Tax registration certificate must be provided. For obtaining any further information or clarifications, please contact at the following. Medical Superintendent THQ Hospital Daska Contact: 052-9200034
OFFICE OF THE MEDICAL SUPERINTENDENT TEHSIL HEADQUARTER HOSPITAL DASKA INVITATION OF BIDS FO THE PURCHASE OF SURGICAL DISPOSABLE ITEMS AND PATHOLOGY LAB ITEMS. DURING FINANCIAL YEAR 2017-18. Tender Fee: Rs.1000/- (Non-Refundable) Last Date of issuance: 06/02/2018 10:00 AM Receiving Date & Time: 06/02/2018 11:00 AM Opening Date & Time: 06/02/2018 11:30 AM Venue: M.S Office THQ Daska BIODATA OF THE PARTICIPATING FIRM Name of Firm Name of authorized representative I.D card No (N.I.C) Registration No. With the sales Tax Department Income Tax No. (NTN) Call Deposit Receipt No. & Date Complete Address Office phone, cell and Fax No.
CERTIFICATE (MUST BE PROVIDED ON STAMP PAPER RS: 100) We M/S, are not suspended / black listed / Defaulter of any Government institution / Autonomous body working under government jurisdiction at any time. In case of any violation on any terms and conditions given in the bidding documents, our security / call deposit may be forfeited and we shall not challenge it any court of Law. Moreover, we also Confirm that the price / discount quoted is from the Maximum Retail price (M.R.P) and are less than the prices/ discount quoted in other Government institution / Autonomous body. In case of any over pricing, we shall be bound to refund over charged amount to the institution in the best interest of the Government / Hospital. We also confirm to abide by all the terms and conditions laid down in the tender inquiry or time-totime changed by the Government. SIGNATURE: STAMP:
Authority Letter We M/S do hereby authorize Mr. /Miss. To attend the meetings, bid scrutiny process, receive letters on behalf of our firm. The particulars of authorizes person are given below. Name of Authorized person Designation C.N.I.C. No. Mailing Address. Contact No. (Land line). Contact NO. (Mobile)._ E-mail Address. Sig. & Stamp (signing Authority) Dated. Contact No. NOTE:- In Case of any change in authorized person must be conveyed to medical superintendent, THQ Daska in writing.
PAGE MARKING/ INDEX CERTIFICATE I Mr. / Miss do hereby certify on the behalf of M/S: That the bidding documents submitted for tender of contains Total Pages Moreover, the page marking is done and index has been prepared which is marked as Page No. Name of Authorized person Designation C.N.I.C. No. Mailing Address. Contact No. (Land line). Contact NO. (Mobile)._ E-mail Address. Sig. & Stamp (signing Authority) Dated. Contact No.
OFFFICE OF THE MEDICINE SUPERINTENDENT TEHSIL HEADQUARTER HOSPITAL DASKA TERMS AND CONDITIONS THE CONTRACT OF SURGICAL DISPOSABLE ITEMS AND PATHOLOGY LAB ITEMS DURING THE FINANCIAL YEAR 2017-18. 1. Sealed bids are invited from interested firms / agencies of repute with financially sound background involved in running institutional pharmacy business / chain of pharmacies / Distributors having a valid retail drug sale license for the supply of drugs / medicines / surgical disposable items for contract of SURGICAL DISPOSABLE ITEMS AND PATHOLOGY LAB ITEMS. Of medicines for the year 2017-18.Tender should be submitted to the office of the Medical Superintendent THQ DASKA along with following documents duly arranged, marked and flagged in sequence given below, Sr.No KNOCK OUT CLAUSES Yes/no Page No. 1 Original receipt for purchase of tender. 2 The original CDR amounting to Rs.25000/-PKR In case of surgical items and RS.20000/- in case of pathology items Will be attached with financial bids and a photocopy of same shall be attached with technical bid after concealing the amount. 3 Manufacturer Authorization Certificate / sole agency certificate from foreign principal 4 Minimum one year business history 5 Acceptance of terms / conditions, tender documents duly signed and stamped. 6 Price should not be mention on the technical bid 7 List of the Government / private institution where the quoted product has been supplied (if available). 8 Company profile including pharmacist, Managerial and financial capability. 9 Bank statement / balance sheet, national tax number and general sale tax number certificate. 9 Attested copy of Drug sales License. 10 Attested photo copy of CNIC of proprietor & qualified person 12 Affidavit on Rs. 100/- stamp paper for not black listing in any Govt. institution and accept all terms and condition of PPRA rules 2014 (amended upto 2016). Responsive or Not responsive
2. All the procurement procedure will be observed strictly according to the para 2014 (amended up to 2016). 3. Evaluation criteria for surgical disposable items and pathology items is as follow, Sr. No Parameters Detail Maximum Total Marks Remarks 1 No Institution Served 0 01 Past Performance one year 2 1 to 2 10 3 3 to 6 15 15 Institution Means Govt. institution. 02 Market Experience 1 Less than one year 0 2 3 to 5 years 4 3 4 to 5 years 6 4 Above five years 10 10 Bidders having less than year experience is ineligible. Experience will be confirmed from the date of in shape of documentary prove which will be verified. 03 Previous experience with Govt. institution/ THQ Daska 1 Best performance 10 5 2 Average performance 3 Poor Performance Rejected 10 Performance will be verified if the contractor supplied medicines to this hospital. 1 Bank Statement 5 04 Financial position 5 2 Income Tax Registration 5 3 Sales Tax Registration 4 Tax Return 5 20 All documents must be attested and can be verified by the department if needed. Total Marks: 55 Qualifying Marks: 60% and above
4.The Financial bids of technically accepted bidder will be opened publically on the time and date announced by the procuring agency, financial bids of of firms found technically non-responsive shall be returned unopened to the respective bidders. 5. Single stage/ two envelope bidding process shall be adopted. The envelope shall be marked as Technical proposal and Financial Proposal in bold and legible letters. These envelopes then sealed in an outer envelope. 6. Separate bids / offer for each item be submitted separately. 7. The envelop must also clearly show the bid title and bidders name and address. 8. All the pages of bids should be marked with page No s. 9. Substandard, broken seal & substituted bids will not be acceptable 7. Rates should be quoted both in words as well as in figures. 8. Submission of sample (where demanded): if so required by the technical committee, to be recorded in writing, the bidder shall provide a sample or demonstration as the case may be. 9. There shall be no negotiations with the bidder. 10. Bids which are incomplete, without signature & stamp, unsealed, without bid security and late by specified time shall not be considered. 11. Sealed bids in conformity with bidding documents should reach in the office of the Medical superintendent, not later than 11:00 am on 06.02.2018. Sealed proposals shall be opened on 06.02.2018 at 11:30 am in the presence of bidders or their representative having a valid authority letter from their respective organization. 12. The firms/companies should be registered with Federal Board of Revenue for income & Sale Tax purposes with active tax payer profile. 13.Competent Authority may reject all bids at any time prior to the acceptance of a bid, as provided under Rule-35 of Punjab Procurement Rules, 2014 ( Amended up to Jan 2016). 14. Bidders are requested read each and every clause of bidding documents carefully including instructions to bidder part. 15. Under rule 21(1) of Punjab procurement Rule 2014, hospital management may, for a specified period. Debar a bidder or contractor from participating in any public procurement process, if the bidder or contractor has: (1) Acted in a manner detrimental to the public interest or good practices. (2) Consistently failed to perform his obligation under the contract. (3) Not perform the contract up to the mark. (4) Indulged in any corrupt practice. 16. Proposals shall remain valid for at least 120 days from the date of opening. 17. The Lowest evaluated bidders shall be awarded contract within the original or extended bid validity period. 18. The successful bidder shall furnish performance security equal to 2.5% of total ordered amount in shape of pay order/demand Draft/CDR Bank guarantee in addition to bid security already deposited by the firm. Insurance guarantees/cheque or third party undertaking shall not be acceptable. 19.Successful bidders shall have to enter into contract where needed on standard terms & conditions of bidding regarding items, technical specifications, their costs, delivery time warranty, inspection of qualitative and quantitative aspects, billing, payments, closing of contract and other necessary terms. 20. The prices must be quoted in Pak Rupees only inclusive of all relevant taxes on For basis DASKA. 21. In Case of holiday or unforeseen situation resulting in closure of hospital on the date of opening, bides shall be submitted/opened on next working day at the same time & venue.
22. Contract will be awarded to the lowest responsive evaluated bidder offering highest discount at retails prices. 23. The offered discounts shall be from the maximum retail prices of medicines fixed by the Government of the Pakistan or Manufacturers (where government has permitted to do so) or sole importers. 24. For the calculation of maximum retail price of those items where price or not printed on the product the retail price will be finalized after realistic marked survey. 25.The bidder shall be solely responsible for provision and stocking of quality medicines at all times strictly in accordance with the provision of the drug act 1976 and drug sales rules 2007/DRAP Act 2012 and will be responsible for the quality/quantity of drugs supplied. 26. The price of surgical disposable item/ pathology items shall in no way be over & above than the market prices (retail price) and the discount offered by the bidders to the hospital shall be based on its maximum retail price. 27. No bidder shall be allowed to alter or modify his bid after the bid has been opened. However the procuring agency may seek and accept clarifications to the bid that do not change the substance of the bid. 28. The authority may reject all bids or proposals at any time prior to the award of contract without assigning any reason. 29. The bidder with the highest discount, if not conflict in any other law, rules, regulations or policy of the Government of Punjab, shall be awarded the contract. 30.The procuring agency, at any stage of the procurement proceedings, may require the suppliers or contractors to provide information concerning their professional, technical, financial, legal or managerial competence whether already prequalified or not. 31. No offer Will Be Considered If It: (i) Is submitted without call deposit by registered firm in the name of Medical Superintendent T HQ hospital DASKA. (ii) Is received after the date and time fixed for its receipt. (iii) Is unsigned. (iv) Is ambiguous. (v) Is not typed on the letter head. (vi) Is over written (vii) Is conditional (viii) Is given by the firm black listed, suspended or removed from the approval list of the Health Department Government of Punjab, Autonomous Health institutions or by the Federal Government. (ix) Is received with a validity period shorter than that required in the tender inquiry. (x) Does not conform to the general conditions of the tender inquiry. 32. All the pages of tender must be signed properly at the bottom. 33. The supplier will be responsible for free replacement of stocks if found not satisfactory. 34. Unregistered/substandard/spurious/misbranded expired drug will be forfeited by the hospital authorities and legal action will be taken against the Contractor. The contractor shall be responsible for providing standard quality medicines/ disposable/items. 35. In case of any dispute the decision of the Medical Superintendent T HQ Hospital DASKA, will be final. 36. The bidders are advised to attach all required documents in same order as mentioned in the start of documents. 37. All bids submitted after the given time shall not be accepted and returned unopened.
38. Incomplete and/or conditional proposals and bids without having appropriate bid security shall not be considered. 39. The supplies shall be delivered within 15 days from the issuance of supply order. 40. In case of late delivery of items, penalty @ 2% per month, 0.02% per day of the cost of late delivered supply shall be imposed. 41. Income tax/ sales tax/ Excise duty will be levied according to the government rules. 42. Payment of bills will be made subject to approval of stores / supply by the authorized inspection committee after conducting successful inspection. 43. The Medical Superintendent of THQ Hospital Daska reserves the right to cancel the Tender without assigning any reasons. Medical Superintendent THQ Hospital Daska Name of firm: Signature: Seal & Stamp of firm: