CITY OF CHELAN City Council Meeting - March 28, 2017 COUNCIL AND ADMINISTRATIVE PERSONNEL PRESENT Mayor: Michael Cooney Councilmembers: Ray Dobbs Guy Harper Wendy Isenhart Erin McCardle Cameron Morehouse Servando Robledo Excused Absences: Kelly Allen Staff Present: Mike Jackson, City Administrator Quentin Batjer, City Attorney Peri Gallucci, City Clerk Cheryl Grant, Finance Director Karen Sargeant, Parks, Recreation & Community Services Director Craig Gildroy, Planning Director Dwane Van Epps, Public Works Director 1. CALL TO ORDER, PLEDGE OF ALLEGIANCE, ROLL CALL The meeting was called to order at 6:00 p.m. 2. AGENDA CHANGES A. Remove Approval of the Minutes of the February 28, 2017 Regular City Council Meeting B. Remove Item 8.G - Administrative Report: Fifteen Minute Loading Zone at 514 E Woodin Avenue 3. CITIZEN COMMENTS Items not on the agenda. Time limited per the Mayor. A. Robin Vogle, Chelan, gave kudos to PUD for taking the three proposed substation sites off the table. She is still concerned about above ground electrical poles and wires impeding on view corridors from whatever site they eventually choose. She would like all lines underground. B. Corky Thoreson, Chelan, feels Council keeps Chelan PUD at arms length. He would like to see them work hand in hand for the update to the Comprehensive Plan. C. Don Summers, Chelan, is in support of his friends and neighbors. He is very surprised to see so many above ground power lines in Chelan. He asked Council to use their influence and encourage Chelan PUD to put the wires underground. D. Caroline Summers, Chelan, agrees with and supports the previous comments. E. Larry Summers, Chelan, agrees with and supports the previous comments. F. Carolyn Glosenger, wanted to know what was being put underground in the roundabout area. Page 1 of 5
She is hoping more things will be put under ground. G. John Olson, Chelan, read in the paper that King, Pierce, and Snohomish counties are growing exponentially. He wants Chelan to address this growth and get ahead of the game. He has been attending the Comprehensive Plan meetings and he appreciates being a part of the update. He wants to encourage responsible development. 4. MINUTES A. Approve Minutes of the February 28, 2017 Regular City Council Meeting - To Be Distributed This item was removed from the agenda. 5. CONSENT AGENDA All items under the consent agenda are approved with one motion. A. March 28, 2017 Claim Warrants No. 88555-88595 totaling $136,275.76 and & Payroll Warrants No. 49803-49878 totaling $151,526.76, including Voided Warrants. No. 49852, 49869 and 49877 due to a printing error. B. Excuse Councilmember Allen from the March 28, 2017 Regular City Council Meeting C. 2016 End of Year Financial Summary D. Dietrich Annexation Legal Description Ordinance Amendment Motion to approve the consent agenda. Moved by Councilmember Dobbs, seconded by Councilmember Isenhart. 6. SPECIAL PRESENTATIONS A. WSDOT No-See-Um Roundabout Update WSDOT held an open house prior to the Council meeting. Kevin Walogorksi, WSDOT, briefed Council on the current schedule and phases for the No-See-Um Roundabout, the paving project on Highway 150 from Safeway to Manson, and the slope stabilization at the rock slide on HWY 971. B. Interact Club Members of the Interact Club presented to Council on previous and upcoming activities they are involved with. 7. PUBLIC HEARINGS A. None 8. ORDINANCES, RESOLUTIONS, OTHER ITEMS A. Budget Amendment Authorization for Lake Chelan Municipal Golf Course Roof Parks Director Sargeant explained the clubhouse is in a fire urban interface zone and she would like to replace the shake roof with a more fire resistant material which costs more than was originally budgeted. She is requesting an increase of $8,500. Motion to approve the budget amendment increase of $8,500 to complete the golf course roof Page 2 of 5
project. Moved by Councilmember Isenhart, seconded by Councilmember Morehouse. B. Budget Amendment Authorization for Tennis/Pickleball Court Resurfacing Parks Director Sargeant informed Council the cost of the materials had increased since the time she had determined the costs for the surfacing. She has been in contact with the tennis and pickleball clubs who have stated they would make contributions to help offset these additional costs. Motion to approve the budget amendment increase of $600 to complete the tennis/pickleball courts resurfacing project. Motion to approve the budget amendment increase of $600 to complete the tennis/pickleball courts resurfacing project. Moved by Councilmember Isenhart, seconded by Councilmember Dobbs. C. Budget Amendment Authorization for Wage Increase Parks Director Sargeant explained she realized a discrepancy in wages for the same seasonal positions. She is requesting a.25/per hour increase for a seasonal Facilities Maintenance position and a.25/per hour increase for a seasonal Office Worker I at the golf course club house. Motion to approve the budget amendment to raise the maximum wage rate for the 2nd PM Facilities Maintenance Position from $13.00 per hour to $13.25/hr and the Office Worker 1 from $13.25 to $13.50/hr. Moved by Councilmember Dobbs, seconded by Councilmember Isenhart. D. Rate & Fee Resolution Amendments Public Works Director Van Epps reviewed various proposed changes to the Rate & Fee Resolution regarding general facilities charges, changes to water rates based on meter sizes, and industrial incentives. Finance Director Grant reviewed the proposed changes including excluding the Johnson Avenue parking lot from fees this year and changes to the cost of shoreline and buoy permits. E. One Way Woodin Avenue Bridge Concept Mayor Cooney reported to Council on the input gathered from the community meetings on the "one-waying' of the Woodin Avenue Bridge. Public Works Director Van Epps discussed the additional design and consideration for the pedestrian enhancements and traffic mitigation. The project design will be compartmentalized so, if necessary, the project can be completed in stages. Page 3 of 5
F. Airport Water Line Extension Options City Administrator Jackson stated Council needed to determine what they want to do with the $3,000,000 loan from the Department of Health. This amount is $3,000,000 less than necessary for the project. Council can decline the loan, keep it and look for other funding to make up the shortfall, or keep the loan and apply for the other $3,000,000 during 2018. If Council does accept the funding, the City will have to begin paying the loan back with a 1% interest as soon as it is accepted. The interest increases to 1.5% if the project is not completed on time. G. Fifteen Minute Loading Zone at 514 E Woodin Avenue This item was removed from the agenda. H. Microcell Moratorium Planning Director Gildroy asked Council to impose a moratorium on the microcell telecommunication facilities. The moratorium will prohibit siting, location, permitting, and licensing of microcell, minor facilities and/or small cell facilities as defined by RCW 80.36.375 in the public right of ways. This will allow the Planning Department time to research, receive public and agency input and modify the telecommunications ordinance if necessary. Motion to authorize the Mayor to sign Ordinance No. 2017-1529 establishing a 60 day moratorium on microcell, minor facilities and/or small cell facilities installations within public right-of-way and set the moratorium public hearing date for April 25, 2017. Moved by Councilmember Isenhart, seconded by Councilmember McCardle. 9. MAYOR AND COUNCIL COMMENTS A. Councilmember McCardle The consultants for the ice rink feasibility study were in town. They met with members of the community, looked at various sites, and met with people at the Town Toyota Center. The consultants are incorporating a lot of City data. She thanked Mayor Cooney, Parks Director Sargeant, and Planning Director Gildroy. B. Councilmember Isenhart Will be participating in the sixth grader litter pick up with Scott Beaton. Everyone meets at 9:00 a.m. and picks up litter until noon. Earth Day is Saturday April 15, 2017. On April 11, 2017 she has asked Councilmembers to walk to the meeting and pick up a bag of litter on the way. She wants to place it in Council Chambers against the dais so everyone can see how much litter they picked up. C. Councilmember Dobbs The Town Toyota Center wants to give back to the community. They will be giving $5,000 to Chelan, $5,000 to Manson, and $40,000 to Wenatchee to assist with the Fourth of July Fireworks shows. D. Councilmember Harper Discussed the costs of the No-See-Um Roundabout project. He wants to see what the beautification and decorative elements are going to cost. Page 4 of 5
E. Councilmember Morehouse Would like to know how much each component of the project costs for future decision making. Thanked everyone who talked about Chelan PUD tonight. Attended a Watershed meeting. Monitoring the phosphorous in Lake Chelan is $49.000 a year. The Sunset Marina is supplying the probe. F. Councilmember Robledo Attended a get together with the Historic Downtown Chelan Association (HDCA). He discussed a few of HDCA's events and thanked Linda van Lunsen for all of her efforts. G. Mayor Cooney Approached Representative Steele for $280,000 for the Woodin Avenue Bridge. This is to replace the funding the City spent to cover the State's shortfall on the No-See-Um Roundabout. 10. CITY ADMINISTRATOR'S REPORT A. City Administrator Jackson Received two proposals for the Solid Waste Services consultants. Staff will be bringing recommendations forward at a future Council meeting. B. Planning Director Gildroy Passed. C. Finance Director Grant Thanked everyone for the donations for the Sablan family. The donations will be go towards paying the City utilities, the electric bill, and funds to the family. D. Parks Director Sargeant The Arbor Day celebration is on April 13, 2017 from 11:00 a.m. to 1:00 p.m. at Don Morse Park. Everyone is invited. E. Public Works Director Van Epps Passed. 11. RECESS - AIRPORT BOARD MEETING 12. EXECUTIVE SESSION 13. ADJOURNMENT The meeting was adjourned at 8:11 p.m. DATE APPROVED BY COUNCIL: Peri Gallucci City Clerk Michael Cooney Mayor Page 5 of 5