PIERCE COUNTY BOARD OF EDUCATION BLACKSHEAR, GEORGIA ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2015 (Including Independent Auditor's Reports)
- TABLE OF CONTENTS - Page SECTION I FINANCIAL INDEPENDENT AUDITOR'S REPORT REQUIRED SUPPLEMENTARY INFORMATION MANAGEMENT'S DISCUSSION AND ANALYSIS i EXHIBITS BASIC FINANCIAL STATEMENTS DISTRICT-WIDE FINANCIAL STATEMENTS A STATEMENT OF NET POSITION 1 B STATEMENT OF ACTIVITIES 2 FUND FINANCIAL STATEMENTS C BALANCE SHEET GOVERNMENTAL FUNDS 4 D RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT OF NET POSITION 5 E STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS 6 F RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES 7 G STATEMENT OF FIDUCIARY NET POSITION FIDUCIARY FUNDS 8 H NOTES TO THE BASIC FINANCIAL STATEMENTS 9 SCHEDULES REQUIRED SUPPLEMENTARY INFORMATION 1 SCHEDULE OF PROPORTIONATE SHARE OF THE NET PENSION LIABILITY 31 TEACHERS RETIREMENT SYSTEM OF GEORGIA 2 SCHEDULE OF PROPORTIONATE SHARE OF THE NET PENSION LIABILITY 32 EMPLOYEES RETIREMENT SYSTEM OF GEORGIA 3 SCHEDULE OF CONTRIBUTIONS TEACHERS RETIREMENT SYSTEM OF GEORGIA 34 4 SCHEDULE OF CONTRIBUTIONS EMPLOYEES RETIREMENT SYSTEM OF GEORGIA 36 5 NOTES TO THE REQUIRED SUPPLEMENTARY INFORMATION 38 6 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES 39 IN FUND BALANCES - BUDGET AND ACTUAL GENERAL FUND
- TABLE OF CONTENTS - Page SECTION I FINANCIAL SCHEDULES SUPPLEMENTARY INFORMATION 7 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 40 8 SCHEDULE OF STATE REVENUE 41 9 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS 42 10 ALLOTMENTS AND EXPENDITURES GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) BY PROGRAM 43 SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY OMB CIRCULAR A-133 SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS SECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS
SECTION I FINANCIAL
Greg S. Griffin STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 October 25, 2016 Honorable Nathan Deal, Governor Members of the General Assembly Members of the State Board of Education and Superintendent and Members of the Pierce County Board of Education Ladies and Gentlemen: Report on the Financial Statements INDEPENDENT AUDITOR'S REPORT We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the Pierce County Board of Education, as of and for the year ended June 30, 2015, and the related notes to the financial statements (Exhibits A through H), which collectively comprise the Board's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the 2015ARL-11
effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, the basic financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Pierce County Board of Education, as of June 30, 2015, and the respective changes in financial position thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Emphasis of Matter As described in Note 2 to the financial statements, in 2015, the Pierce County Board of Education adopted new accounting guidance, Governmental Accounting Standards Board (GASB) Statement No. 68, Accounting and Financial Reporting for Pensions an amendment of GASB Statement No. 27, and GASB Statement No. 71, Pension Transition for Contributions Made Subsequent to the Measurement Date an amendment of GASB Statement No. 68. The School District restated beginning Net Position for the cumulative effect of these accounting changes. Our opinion is not modified with respect to this matter. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis, Schedules of Proportionate Share of the Net Pension Liability, Schedules of Contributions to Retirement Systems, Notes to the Required Supplementary Information and the Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual as presented on pages i through x and pages 31 through 39 respectively, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Pierce County Board of Education's basic financial statements. The accompanying supplementary information, consisting of Schedules 7 through 10, is presented for the 2015ARL-11
purposes of additional analysis and is not a required part of the basic financial statements. The Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by U. S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the basic financial statements. The accompanying supplementary information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the basic financial statements as a whole. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated October 25, 2016, on our consideration of the Pierce County Board of Education's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Pierce County Board of Education's internal control over financial reporting and compliance. A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. Respectfully submitted, GSG:cb 2015ARL-11 Greg S. Griffin State Auditor
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MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2015 INTRODUCTION The Pierce County Board of Education (District or School District) financial statements for the fiscal year ended June 30, 2015 includes a series of basic financial statements that report financial information for the District as a whole, its funds, and its fiduciary responsibilities. The Statement of Net Position and the Statement of Activities provide financial information about all of the District s activities and present both a short-term and long-term view of the District s finances on a global basis. The fund financial statements provide information about all of the District s funds. Information about these funds, such as the District s General Fund, is important in its own right, but will also give insight into the District s overall soundness as reported in the Statement of Net Position and the Statement of Activities. In fiscal year 2015, the School District adopted Governmental Accounting Standards Board (GASB) Statement No. 68, Accounting and Financial Reporting for Pensions and GASB Statement No. 71, Pension Transition for Contribution Made Subsequent to the Measurement Date - An Amendment of GASB Statement No. 68. The adoption of these statements has a significant impact on the School District s District-wide financial statements, and in many cases distorts comparability of fiscal year 2015 financial statements with those of the prior year. Prior year financial statements, as presented within the Management s Discussion and Analysis, have not been restated for implementation of GASB No. 68 and GASB No. 71. The District s Governmental Fund Financial Statements were not affected by implementation of GASB No. 68 and GASB No. 71. FINANCIAL HIGHLIGHTS Key financial highlights for fiscal year 2015 are as follows: On the District-wide financial statements: The District s net position at June 30, 2015 was $12.1 million. Net position reflects the difference between all assets and deferred outflows of resources of the District (including capital assets, net of depreciation) and all liabilities, both short-term and long-term, and deferred inflows of resources. The net position at June 30, 2015 of $12.1 million represented a decrease of $24.9 million when compared to the prior year. However, this decrease includes the effect of the implementation of GASB No. 68 and GASB No. 71, which decreased the beginning net position by $27.3 million. After accounting for this restatement, the District had an increase of net position in fiscal year 2015 activities of $2.4 million. The School District had $33.6 million in expenses related to governmental activities; almost $22.9 million of these expenses were offset by program specific charges for services, grants, and contributions. However, general revenues (primarily property and sales taxes) of $13.1 million were adequate to provide for these programs. As stated above, general revenues accounted for almost $13.1 million or about 37% of all revenues totaling almost $35.9 million. Program specific revenues in the form of charges for services, grants, and contributions accounted for the balance of these revenues. (Percentages in the following table have been rounded to one decimal place.) i
MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2015 Source of Revenue General Revenue - Property Taxes 20.8% Program Revenues 63.6% General Revenue - Sales Taxes 5.1% General Revenue - All Other 10.5% On the fund financial statements: Among major funds, the General Fund had over $34.3 million in revenues and almost $34.0 million in expenditures. The General Fund balance of roughly $6.1 million at June 30, 2015 decreased about $55,000 from the prior year. This decrease in General Fund Balance was due to a decrease in delinquent property tax collections. OVERVIEW OF THE FINANCIAL STATEMENTS These financial Statements consist of three parts; management's discussion and analysis (this section), the basic financial statements including notes to the financial statements and required supplementary information. The basic financial statements include two levels of statements that present different views of the School District. These include the District-wide and fund financial statements. The District-wide financial statements include the Statement of Net Position and Statement of Activities. These statements provide information about the activities of the School District presenting both short-term and long-term information about the School District's overall financial status. The fund financial statements focus on individual parts of the School District, reporting the School District's operation in more detail. The 'Governmental Funds' statements disclose how basic services are financed in the short-term as well as what remains for future spending. The 'Fiduciary Funds' statements provide information about the financial relationships in which the School District acts solely as a trustee or agent for the benefit of others. In the case of the Pierce County Board of Education, the General Fund, Capital Projects Fund, and Debt Service Fund are all considered to be major funds. The District has no funds reported as non-major funds as defined by generally accepted accounting principles. The financial statements also include notes that explain some of the information in the statements and provide more detailed data. The statements are followed by a section of required supplementary information that further explains and supports the financial statements. Additionally, other supplementary information (not required) is also presented that further supplements understanding of the financial statements. ii
DISTRICT-WIDE STATEMENTS MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2015 Since the Pierce County Board of Education has no operations that have been classified as "Business Type Activities", the District-wide financial statements are basically a consolidation of all the District's operating funds into one column called governmental activities. In reviewing the District-wide financial statements, a reader might ask the question, are we in a better financial position now than last year? The 'Statement of Net Position' and the 'Statement of Activities' provide the basis for answering this question. These financial statements include all of the District's assets, deferred outflows of resources, liabilities, and deferred inflows of resources and use the accrual basis of accounting similar to the accounting used by most private-sector companies. This basis of accounting takes into account all of the current year's revenues and expenses regardless of when cash is received or paid. These two statements report the School District's net position and any changes in net position. The change in net position is important because it tells the reader that, for the School District as a whole, the financial position of the School District has improved or diminished. The causes of this change may be the results of many factors, including those not under the School District's control, such as the property tax base, facility conditions, required educational programs, student-teacher ratios, and other factors. When analyzing District-wide financial statements, it is important to remember these statements are prepared using an economic resources measurement focus (accrual accounting) and involve the following steps to format the Statement of Net Position: Capitalize current outlays for capital assets Depreciate capital assets Report long-term debt, including pension obligations, as a liability Calculate revenue and expense using the economic resources measurement focus and the accrual basis of accounting Allocate net position as follows: o Net Investment in capital assets o Restricted net position is amounts with constraints placed on the use by external sources such as creditors, grantors, contributors or laws and regulations. o Unrestricted for no specific use FUND FINANCIAL STATEMENTS The School District uses many funds or sub-funds to account for a multitude of financial transactions during the fiscal year. The fund financial statements presented in this report provide detailed information about the School District's significant or major funds. As discussed previously, the District has no non-major funds as defined by generally accepted accounting principles. The District has two kinds of funds as discussed below: Governmental Funds Most of the School District's activities are reported in governmental funds, which focus on how money flows into and out of those funds and the balances left at year-end available for spending in future periods. These funds are reported using the modified accrual method of accounting which measures cash and all other financial assets that can be readily be converted to cash. The governmental fund statements provide a detailed short-term view of the School District's general government operations and the basic services it provides. Governmental fund information iii
MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2015 helps determine whether there are more or fewer financial resources that can be spent in the near future to finance educational programs. The differences between government activities (reported in the Statement of Net Position and the Statement of Activities) and governmental funds are reconciled in the financial statements. Fiduciary Funds The School District is the trustee, or fiduciary, for assets that belong to scholarships, arrangements for the purchase of library books, clubs, organizations and others within the principals' accounts. The School District is responsible for ensuring that the assets reported in these funds are used only for their intended purposes and by those to whom the assets belong. The School District excludes these activities from the District-wide financial statements because it cannot use these assets to finance its operations. FINANCIAL ANALYSIS OF THE SCHOOL DISTRICT AS A WHOLE Net position, which is the difference between total assets and deferred outflows of resources, and total liabilities and deferred inflows of resources, is one indicator of the financial condition of the District. When revenues exceed expenses, the result is an increase in net position. When expenses exceed revenues, the result is a decrease in net position. The relationship between revenues and expenses can be thought of as the District's operating results. The District's net position, as measured in the Statement of Net Position is one way to measure the District's financial health, or financial position. Over time, increases or decreases in the District's net position - as measured in the Statement of Activities - are one indicator of whether its financial health is improving or deteriorating. However, the District's goal and mission is to provide success for each child's education, not to generate profits as private corporations do. For this reason, many other nonfinancial factors should be considered in assessing the overall health of the District. In the case of the Pierce County School District, assets and deferred outflows of resources exceeded liabilities and deferred inflows of resources by $12.1 million at June 30, 2015. To better understand the District's actual financial position and ability to deliver services in future periods, it is necessary to review the various components of the net position category. For example, of the $12.1 million of net position, $3.5 million was restricted for continuation of various State and Federal programs, debt service and ongoing capital projects. Accordingly, these funds were not available to meet the District's ongoing obligations to citizens and creditors. In addition, the District had over $28.7 million (net of related debt) invested in capital assets (e.g., land, buildings, and equipment). The District uses these capital assets to provide educational services to students within geographic boundaries served by the District. Because of the very nature and ongoing use of the assets being reported in this component of net position, it must be recognized that this portion of the net position is not available for future spending. Because of the restrictions on net position as discussed above and because of implementation of GASB No. 68 and GASB No. 71, the District had a deficit unrestricted net position of $20.2 million at June 30, 2015. However, the District's overall Net Position can also be viewed in the following manner: Pension Related Net Position $ -26,353,163.80 Non Pension Related Net Position 38,428,932.59 Net Position, June 30, 2015 $ 12,075,768.79 iv
MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2015 The above analysis reflects, despite pension obligations, the District's Net Position is a positive and management believes the District's financial position is sound. Table 1 provides a summary of the School District's net position for this fiscal year as compared to the prior fiscal year. GASB No. 68 and GASB No. 71 were implemented in fiscal year 2015. Prior year amounts were not restated to reflect the implementation of these statements. Table 1 Net Position Governmental Activities Fiscal Fiscal Year 2015 Year 2014(1) Assets Current and Other Assets $ 14,756,888.92 $ 15,208,245.91 Capital Assets, Net 33,348,539.87 32,181,113.77 Total Assets 48,105,428.79 47,389,359.68 Deferred Outflows of Resources 2,344,940.20 0.00 Liabilities Current and Other Liabilities 4,704,009.30 3,886,470.64 Long-Term Liabilities 26,171,975.90 6,477,426.96 Total Liabilities 30,875,985.20 10,363,897.60 Deferred Inflows of Resources 7,498,615.00 0.00 Net Position Net Investment in Capital Assets 28,737,344.38 28,002,171.03 Restricted 3,507,886.04 2,723,244.24 Unrestricted (Deficit) -20,169,461.63 6,300,046.81 Total Net Position $ 12,075,768.79 $ 37,025,462.08 (1) Fiscal year 2014 amounts do not reflect the effects of the restatement of July 1, 2014 Net position. See note 2 in the Notes to the Financial Statements for more information. v
MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2015 Total net position decreased almost $24.9 million in fiscal year 2015 from the prior year, primarily due to the implementation of GASB No. 68 and GASB No. 71. In connection with this accounting change, management presents the following additional information: Total Unrestricted Net Position $ -20,169,461.63 Unrestricted Deficit in Net Position Resulting from Recognition of Net Pension Obligations 26,353,163.80 Unrestricted Net Position, Exclusive of the Net Pension Liability Effect $ 6,183,702.17 Table 2 provides the change in the School District's net position for this fiscal year as compared to the prior fiscal year. GASB No. 68 and GASB No. 71 were implemented in fiscal year 2015. Prior year amounts were not restated to reflect the implementation of these statements. vi
MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2015 Revenues Program Revenues: Table 2 Change in Net Position Governmental Activities Fiscal Year Fiscal Year 2015 2014(1) Charges for Services and Sales $ 593,086.83 $ 543,813.51 Operating Grants and Contributions 22,204,004.39 21,642,164.06 Capital Grants and Contributions 77,220.00 1,634,078.00 Total Program Revenues 22,874,311.22 23,820,055.57 General Revenues: Taxes Property Taxes For Maintenance and Operations 7,452,653.17 7,008,954.96 For Debt Services 16.13 99.10 Sales Taxes Special Purpose Local Option Sales Tax For Capital Projects 1,731,320.51 1,596,141.00 Other Sales Tax 98,395.60 98,625.18 Grants and Contributions not Restricted to Specific Programs 2,673,690.00 3,379,095.02 Investment Earnings 16,564.38 14,230.18 Miscellaneous 1,094,840.28 1,117,846.68 Total General Revenues 13,067,480.07 13,214,992.12 Total Revenues 35,941,791.29 37,035,047.69 Program Expenses: Instruction 20,971,198.57 21,592,362.65 Support Services Pupil Services 1,521,172.46 1,708,203.54 Improvement of Instructional Services 1,291,013.02 1,213,778.12 Educational Media Services 579,714.23 586,442.71 General Administration 829,030.53 819,261.99 School Administration 1,877,330.56 1,883,927.36 Business Administration 174,736.94 162,321.03 Maintenance and Operation of Plant 2,293,467.87 2,244,151.17 Student Transportation Services 1,685,544.68 1,414,645.92 Central Support Services 161,155.80 148,560.54 Other Support Services 93,371.51 82,541.07 Operations of Non-Instructional Services Enterprise Operations 524.79 855,595.35 Food Services 1,938,711.54 1,887,801.77 Interest on Short-Term and Long-Term Debt 158,226.08 189,516.55 Total Expenses 33,575,198.58 34,789,109.77 Increase in Net Position $ 2,366,592.71 $ 2,245,937.92 (1) Fiscal year 2014 amounts do not reflect the effects of the restatement of July 1, 2014 Net position. See Note 2 in the Notes to the Financial Statements for more information. vii
COST OF PROVIDING SERVICES MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2015 The Statement of Activities shows the cost of program services and the charges for services and grants offsetting these services. Table 3 shows, for governmental activities, the total cost of services and the net cost of services. Net cost of services can be defined as the total cost less fees generated by the activities and intergovernmental revenue provided for specific programs. The net cost reflects the financial burden on the School District's taxpayers by each activity as compared to the prior fiscal year. GASB No. 68 and GASB No. 71 were implemented in fiscal year 2015. Prior year amounts were not restated to reflect the implementation of these statements. Tabl e 3 Governmental Acti vi ti es Total Cost of Services Net Cost of Services Fiscal Fiscal Fiscal Fiscal Year 2015 Year 2014(1) Year 2015 Year 2014(1) Instruction $ 20,971,198.57 $ 21,592,362.65 $ 4,879,297.86 $ 4,969,690.82 Support Services: Pupil Services 1,521,172.46 1,708,203.54 1,366,826.82 1,455,575.21 Improvement of Instructional Services 1,291,013.02 1,213,778.12 323,261.00 335,193.01 Educational Media Services 579,714.23 586,442.71 108,292.64 77,689.52 General Administration 829,030.53 819,261.99 211,823.84 180,755.33 School Administration 1,877,330.56 1,883,927.36 945,486.21 910,579.10 Business Administration 174,736.94 162,321.03 174,475.32 162,326.98 Maintenance and Operation of Plant 2,293,467.87 2,244,151.17 1,195,222.30 981,315.79 Student Transportation Services 1,685,544.68 1,414,645.92 1,162,292.33 732,546.19 Central Support Services 161,155.80 148,560.54 161,044.08 148,566.78 Other Support Services 93,371.51 82,541.07-4,407.84 Operations of Non-Instructional Services: Enterprise Operations 524.79 855,595.35 524.79-592,852.64 Food Services 1,938,711.54 1,887,801.77 18,521.93 1,418,151.56 Interest on Short-Term and Long-Term Debt 158,226.08 189,516.55 158,226.08 189,516.55 Total Expenses $ 33,575,198.58 $ 34,789,109.77 $ 10,700,887.36 $ 10,969,054.20 (1) Fiscal year 2014 amounts do not reflect the effects of the restatement of July 1, 2014 Net position. See Note 2 in the Notes to the Financial Statements for more information. Expenses decreased over $1.2 million from the prior year, while the net costs of providing services decreased approximately $268,000. The disproportionate decrease in total cost of services in fiscal year 2015 occurred primarily because capital outlay expenditures were significantly reduced as compared to the prior fiscal year. FINANCIAL ANALYSIS OF THE SCHOOL DISTRICT'S FUNDS Information about the School District's governmental funds is presented starting on Exhibit "C" of this report. Governmental funds are accounted for using the modified accrual basis of accounting. The governmental funds had total revenues of $36.0 million and total expenditures of $37.3 million in viii
MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2015 fiscal year 2015. Total governmental fund balances of over $9.4 million at June 30, 2015, decreased over $1.2 million from the prior year. This decrease in fund balance resulted primarily because the Capital Projects Fund had reduced state revenues. GENERAL FUND BUDGET HIGHLIGHTS The School District's budget is prepared according to Georgia Law. The most significant budgeted fund is the General Fund. The Board uses a school-based budgeting concept based on FTE student allocations. The budgeting systems are designed to tightly control total school budgets but provide flexibility for school-level decision making. For the General Fund, the final actual revenues of over $34.3 million exceeded the final budgeted revenues by about $1.0 million. This variance was primarily due to the fact that revenues for school activity accounts are included as a part of the General Fund financial statements, even though school activity accounts are not required by the District to have a formal budget. The General Fund's final actual expenditures of almost $34.0 million exceeded the final budget amount of $33.9 million by approximately $108,000. This variance was also primarily due to the fact expenditures for school activity accounts are included in the General Fund financial statements, but school activity accounts are not required by the District to have a formal budget. This situation makes it appear the District exceeded its formal budget for expenditures for the General Fund when in fact that was not the case. CAPITAL ASSETS AND DEBT ADMINISTRATION Capital Assets At fiscal year ended June 30, 2015, the School District had $33.3 million invested in capital assets, net of accumulated depreciation, all in governmental activities. These assets are made up of a broad range of items including buildings; land; land improvements; and food service, transportation and maintenance equipment. Table 4 reflects a summary of these balances, net of accumulated depreciation, as compared to the prior fiscal year. Table 4 Capital Assets (Net of Depreciation) ix Governmental Activities Fiscal Fiscal Year 2015 Year 2014 Land $ 556,655.71 $ 556,655.71 Construction In Progress 1,470,688.00 962,591.00 Building and Improvements 29,183,096.66 28,653,616.66 Equipment 1,614,757.00 1,444,289.90 Land Improvements 489,217.50 520,085.50 Intangible Assets 34,125.00 43,875.00 Total $ 33,348,539.87 $ 32,181,113.77
MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2015 Additional information about the School District's Capital Assets can be found in the Notes to the Basic Financial Statements. Long-Term Debt At June 30, 2015, the School District had almost $4.8 million in total debt outstanding including $4.3 million in bond debt and $455,531 in intergovernmental agreements with the City of Blackshear debt. Table 5 summarizes the School District's debt as compared to the prior fiscal year. Table 5 Debt at June 30 Governmental Activities Fiscal Fiscal Year 2015 Year 2014 General Obligation Bonds $ 4,300,000.00 $ 5,680,000.00 Intergovernmental Contracts $ 455,531.49 $ 508,153.07 Additional information about the School District's debt can be found in the Notes to the Basic Financial Statements. FACTORS BEARING ON THE DISTRICT'S FUTURE Current known circumstances that are expected to have a significant effect on financial position or results of operations in future years are as follows: The District is financially stable. The School District's operating millage for fiscal year 2015 was 16.70, which produced $431,691.00 per mill. The District will continue to maintain and improve existing facilities, while also addressing additional facility needs as they arise, with capital outlay funds. The District plans to fund additional capital outlay projects with the one percent local sales tax revenue and state capital outlay grants. The economy is leveling off. General Fund revenues from the State of Georgia decreased almost 2% from the prior year. The General Fund had an unassigned fund balance of $5.3 million at June 30, 2015, which is a decrease of $130,074 from the prior year. The decrease in General Fund balance was primarily attributable to the decrease in delinquent property taxes received in fiscal year 2015. The District anticipates significant financial challenges going forward due to continued higher health insurance and benefit costs for employees. In spite of these challenges, the School District will continue to be a good steward of tax dollars while providing a quality educational opportunity. CONTACTING THE SCHOOL DISTRICT'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, taxpayers, investors and creditors with an overview of the School District's finances and to show the School District's accountability for the money it receives. If you have questions about this report or need additional financial information, contact Mr. LeVance Gay, Assistant Superintendent, Pierce County Board of Education, 834 Main Street, Blackshear, GA 31516. You may also email your questions to Mr. Gay at lgay@pierce.k12.ga.us. x
STATEMENT OF NET POSITION JUNE 30, 2015 EXHIBIT "A" GOVERNMENTAL ACTIVITIES ASSETS Cash and Cash Equivalents $ 4,225,886.88 Investments 5,844,408.21 Accounts Receivable, Net Taxes 1,142,810.49 State Government 2,466,226.89 Federal Government 934,863.99 Other 64,003.06 Inventories 78,689.40 Capital Assets, Non-Depreciable 2,027,343.71 Capital Assets, Depreciable (Net of Accumulated Depreciation) 31,321,196.16 Total Assets 48,105,428.79 DEFERRED OUTFLOWS OF RESOURCES Related to Defined Benefit Pension Plans 2,344,940.20 LIABILITIES Accounts Payable 215,621.63 Salaries and Benefits Payable 3,525,639.28 Interest Payable 12,426.39 Contracts Payable 829,339.00 Retainages Payable 120,983.00 Long-Term Liabilities Due Within One Year 1,532,321.71 Due in More Than One Year 3,440,165.19 Net Pension Liability 21,199,489.00 Total Liabilities 30,875,985.20 DEFERRED INFLOWS OF RESOURCES Related to Defined Benefit Pension Plans 7,498,615.00 NET POSITION Net Investment in Capital Assets 28,737,344.38 Restricted for Continuation of Federal Programs 588,046.58 Debt Service 1,459,568.88 Capital Projects 1,460,270.58 Unrestricted (Deficit) -20,169,461.63 Total Net Position $ 12,075,768.79 The notes to the basic financial statements are an integral part of this statement. - 1 -
STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2015 EXPENSES CHARGES FOR SERVICES GOVERNMENTAL ACTIVITIES Instruction $ 20,971,198.57 $ 242,212.16 Support Services Pupil Services 1,521,172.46 Improvement of Instructional Services 1,291,013.02 Educational Media Services 579,714.23 General Administration 829,030.53 School Administration 1,877,330.56 Business Administration 174,736.94 Maintenance and Operation of Plant 2,293,467.87 Student Transportation Services 1,685,544.68 Central Support Services 161,155.80 Other Support Services 93,371.51 Operations of Non-Instructional Services Enterprise Operations 524.79 Food Services 1,938,711.54 350,874.67 Interest on Short-Term and Long-Term Debt 158,226.08 Total Governmental Activities $ 33,575,198.58 $ 593,086.83 General Revenues Taxes Property Taxes For Maintenance and Operations For Debt Services Sales Taxes Special Purpose Local Option Sales Tax For Capital Projects Other Sales Tax Grants and Contributions not Restricted to Specific Programs Investment Earnings Miscellaneous Total General Revenues Change in Net Position Net Position - Beginning of Year, Restated Net Position - End of Year The notes to the basic financial statements are an integral part of this statement. - 2 -
EXHIBIT "B" PROGRAM REVENUES NET (EXPENSES) OPERATING CAPITAL REVENUES GRANTS AND GRANTS AND AND CHANGES IN CONTRIBUTIONS CONTRIBUTIONS NET POSITION $ 15,849,688.55 $ -4,879,297.86 154,345.64-1,366,826.82 967,752.02-323,261.00 471,421.59-108,292.64 617,206.69-211,823.84 931,844.35-945,486.21 261.62-174,475.32 1,098,245.57-1,195,222.30 446,032.35 $ 77,220.00-1,162,292.33 111.72-161,044.08 97,779.35 4,407.84-524.79 1,569,314.94-18,521.93-158,226.08 $ 22,204,004.39 $ 77,220.00-10,700,887.36 7,452,653.17 16.13 1,731,320.51 98,395.60 2,673,690.00 16,564.38 1,094,840.28 13,067,480.07 2,366,592.71 9,709,176.08 $ 12,075,768.79-3 -
BALANCE SHEET GOVERNMENTAL FUNDS JUNE 30, 2015 EXHIBIT "C" DISTRICT- WIDE CAPITAL DEBT GENERAL PROJECTS SERVICE FUND FUND FUND TOTAL ASSETS Cash and Cash Equivalents $ 3,792,882.55 $ 431,975.98 $ 1,028.35 $ 4,225,886.88 Investments 2,178,014.95 3,666,393.26 5,844,408.21 Accounts Receivable, Net Taxes 998,328.82 141,986.40 2,495.27 1,142,810.49 State Government 2,466,226.89 2,466,226.89 Federal Government 934,863.99 934,863.99 Other 64,003.06 64,003.06 Inventories 78,689.40 78,689.40 Total Assets $ 10,513,009.66 $ 4,240,355.64 $ 3,523.62 $ 14,756,888.92 LIABILITIES Accounts Payable $ 215,621.63 $ 215,621.63 Salaries and Benefits Payable 3,525,639.28 3,525,639.28 Contracts Payable $ 829,339.00 829,339.00 Retainages Payable 120,983.00 120,983.00 Total Liabilities 3,741,260.91 950,322.00 4,691,582.91 DEFERRED INFLOWS OF RESOURCES Unavailable Revenue - Property Taxes 621,759.49 $ 2,495.27 624,254.76 FUND BALANCES Nonspendable 78,689.40 78,689.40 Restricted 509,357.18 3,290,033.64 1,028.35 3,800,419.17 Assigned 244,781.70 244,781.70 Unassigned 5,317,160.98 5,317,160.98 Total Fund Balances 6,149,989.26 3,290,033.64 1,028.35 9,441,051.25 Total Liabilities, Deferred Inflows of Resources, and Fund Balances $ 10,513,009.66 $ 4,240,355.64 $ 3,523.62 $ 14,756,888.92 The notes to the basic financial statements are an integral part of this statement. - 4 -
RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT OF NET POSITION JUNE 30, 2015 EXHIBIT "D" Total Fund Balances - Governmental Funds (Exhibit "C") $ 9,441,051.25 Amounts reported for Governmental Activities in the Statement of Net Position are different because: Capital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of: Land $ 556,655.71 Construction in Progress 1,470,688.00 Land Improvements 1,428,872.32 Buildings 40,030,657.00 Equipment 4,708,164.06 Intangible Assets 97,500.00 Accumulated Depreciation -14,943,997.22 Total Capital Assets 33,348,539.87 Some liabilities, including net pension obligations, are not due and payable in the current period and, therefore, are not reported in the funds. Net Pension Liability -21,199,489.00 Deferred Outflows and Inflows of Resources related to pensions are applicable to future periods and, therefore, are not reported in the governmental funds. -5,153,674.80 Taxes that are not available to pay for current period expenditures are deferred in the funds. 624,254.76 Long-Term Liabilities, including Bonds Payable, are not due and payable in the current period and therefore are not reported as liabilities in the funds. These consist of: Bonds Payable $ -4,300,000.00 Intergovernmental Contracts -455,531.49 Accrued Interest Payable -12,426.39 Bond Premiums, Net of Amortization -216,955.41 Total Long-Term Liabilities -4,984,913.29 Net Position of Governmental Activities (Exhibit "A") $ 12,075,768.79 The notes to the basic financial statements are an integral part of this statement. - 5 -
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2015 EXHIBIT "E" DISTRICT- WIDE CAPITAL DEBT GENERAL PROJECTS SERVICE FUND FUND FUND TOTAL REVENUES Property Taxes $ 7,502,011.19 $ 16.13 $ 7,502,027.32 Sales Taxes 98,395.60 $ 1,731,320.51 1,829,716.11 State Funds 20,956,770.89 20,956,770.89 Federal Funds 4,044,935.93 4,044,935.93 Charges for Services 593,086.83 593,086.83 Investment Earnings 11,048.43 5,504.33 11.62 16,564.38 Miscellaneous 1,094,840.28 1,094,840.28 EXPENDITURES Total Revenues 34,301,089.15 1,736,824.84 27.75 36,037,941.74 Current Instruction 21,463,278.36 21,463,278.36 Support Services Pupil Services 1,564,686.53 1,564,686.53 Improvement of Instructional Services 1,322,633.82 1,322,633.82 Educational Media Services 588,109.99 588,109.99 General Administration 851,658.69 851,658.69 School Administration 1,933,548.83 1,933,548.83 Business Administration 174,061.99 1,120.81 175,182.80 Maintenance and Operation of Plant 2,220,870.00 2,220,870.00 Student Transportation Services 1,631,879.33 1,631,879.33 Central Support Services 166,498.22 166,498.22 Other Support Services 98,676.68 98,676.68 Enterprise Operations 524.79 524.79 Food Services Operation 1,903,999.97 1,903,999.97 Capital Outlay 1,761,925.62 1,761,925.62 Debt Services Principal 52,621.58 1,380,000.00 1,432,621.58 Interest 143,872.50 143,872.50 Total Expenditures 33,973,048.78 1,763,046.43 1,523,872.50 37,259,967.71 Excess of Revenues over (under) Expenditures 328,040.37-26,221.59-1,523,844.75-1,222,025.97 OTHER FINANCING SOURCES (USES) Transfers In 383,000.00 1,523,872.50 1,906,872.50 Transfers Out -383,000.00-1,523,872.50-1,906,872.50 Total Other Financing Sources (Uses) -383,000.00-1,140,872.50 1,523,872.50 0.00 Net Change in Fund Balances -54,959.63-1,167,094.09 27.75-1,222,025.97 Fund Balances - Beginning 6,204,948.89 4,457,127.73 1,000.60 10,663,077.22 Fund Balances - Ending $ 6,149,989.26 $ 3,290,033.64 $ 1,028.35 $ 9,441,051.25 The notes to the basic financial statements are an integral part of this statement. - 6 -
RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2015 EXHIBIT "F" Total Net Change in Fund Balances - Governmental Funds (Exhibit "E") $ -1,222,025.97 Amounts reported for Governmental Activities in the Statement of Activities are different because: Capital Outlays are reported as expenditures in Governmental Funds. However, in the Statement of Activities, the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are: Capital Outlay $ 2,146,404.10 Depreciation Expense -978,978.00 Excess of Capital Outlay over Depreciation Expense 1,167,426.10 Taxes reported in the Statement of Activities that do not provide current financial resources are not reported as revenues in the funds. -49,358.02 Repayment of Long-Term Debt is reported as an expenditure in Governmental Funds, but the repayment reduces Long-Term Liabilities in the Statement of Net Position. In the current year, these amounts consist of: Bond Principal Retirements $ 1,380,000.00 Capital Lease Payments 52,621.58 Amortization of Bond Premiums 72,318.48 Total Long-Term Debt Repayments 1,504,940.06 Some items reported in the Statement of Activities do not require the use of current financial resources and therefore are not reported as expenditures in Governmental Funds. The net effect of these adjustments are: Accrued Interest $ 2,488.34 Pension Expense 963,122.20 Total Additional Expenditures 965,610.54 Change in Net Position of Governmental Activities (Exhibit "B") $ 2,366,592.71 The notes to the basic financial statements are an integral part of this statement. - 7 -
STATEMENT OF FIDUCIARY NET POSITION FIDUCIARY FUNDS JUNE 30, 2015 EXHIBIT "G" AGENCY FUNDS ASSETS Cash and Cash Equivalents $ 178,036.52 LIABILITIES Funds Held for Others $ 178,036.52 The notes to the basic financial statements are an integral part of this statement. - 8 -
NOTES TO THE BASIC FINANCIAL STATEMENTS JUNE 30, 2015 EXHIBIT "H" NOTE 1: DESCRIPTION OF SCHOOL DISTRICT AND REPORTING ENTITY REPORTING ENTITY The Pierce County Board of Education (School District) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity. NOTE 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES BASIS OF PRESENTATION The School District's basic financial statements are collectively comprised of the District-wide financial statements, fund financial statements and notes to the basic financial statements of the Pierce County Board of Education. District-wide Statements: The Statement of Net Position and the Statement of Activities display information about the financial activities of the overall School District, except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions. The Statement of Activities presents a comparison between direct expenses and program revenues for each function of the School District's governmental activities. Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the School District related to the administration and support of the School District's programs, such as office and maintenance personnel and accounting) are not allocated to programs. Program revenues include (a) charges paid by the recipients of goods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. Fund Financial Statements: The fund financial statements provide information about the School District's funds, including fiduciary funds. Eliminations have been made to minimize the double counting of internal activities. Separate statements for each category (governmental and fiduciary) are presented. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. The School District reports the following major governmental funds: General Fund is the School District's primary operating fund. It accounts for and reports all financial resources not accounted for and reported in another fund. District-wide Capital Projects Fund accounts for and reports financial resources including Education Special Purpose Local Option Sales Tax (ESPLOST) and Bond Proceeds that are restricted, committed or assigned to the expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Debt Service Fund accounts for and reports financial resources that are restricted, committed, or assigned including taxes (property and sales) legally restricted for the payment of general long-term principal and interest. - 9 -
NOTES TO THE BASIC FINANCIAL STATEMENTS JUNE 30, 2015 EXHIBIT "H" The School District reports the following fiduciary fund type: Agency funds account for assets held by the School District as an agent for various funds, governmental or individuals. BASIS OF ACCOUNTING The basis of accounting determines when transactions are reported on the financial statements. The District-wide governmental and fiduciary financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the School District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, sales taxes, grants and donations. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from sales taxes is recognized in the fiscal year in which the underlying transaction (sale) takes place. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. The School District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. Governmental funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when measurable and available. The School District considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. The School District considers all intergovernmental revenues to be available if they are collected within 120 days after year-end. Property taxes, sales taxes and interest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long-term debt, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds. Proceeds of general long-term liabilities are reported as other financing sources. The School District funds certain programs by a combination of specific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, both restricted and unrestricted resources are available to finance the program. It is the School District's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues. RESTATEMENT OF PRIOR YEAR NET POSITION For fiscal year 2015, the School District made several prior period adjustments due to the adoption of GASB Statement No. 68 and GASB Statement No. 71, as described in New Accounting Pronouncements below, which require the restatement of the June 30, 2014, Net Position in Governmental Activities. The result is a decrease in Net Position at July 1, 2014 of $27,316,286.00. This change is in accordance with generally accepted accounting principles. - 10 -