Agenda City Council Special Meeting September 27, 2018 4:30PM Special Final Budget FY2018-2019 City o( Palms FORT MYERS CITY COUNCIL MAYOR Ward 1 Ward2 Ward 3 Ward4 WardS Randall P. Teresa Johnny W. Terolyn P. Liston D. Fred Henderson, Watkins Streets, Watson Bochette, Burson Jr. Brown Jr. Ill Ward6 Gaile H. Anthony OSCAR M. CORBIN, JR. CITY HALL, 2200 SECOND STREET FORT MYERS, FLORIDA Please complete a " Request to Speak" form if you plan to address the City Council and submit t o the City Clerk prior to the start of the meeting. CALL TO ORDER Pledge of Allegiance to the Flag of the United States of America Roll Call CITY MANAGER ITEM 1. Update on Hotel 2. Presentation of the millage rate at 8.4500 mills, Citywide Budget for Fiscal Year 2018-2019 and 5-Year Capital Improvement Program for Fiscal Years 2019 through 2023. 3. Adopt Resolution No. 2018-53 fixing the rate of ad valorem taxation in the City for Calendar Year 2018 at 8.4500 mills. 4. Adopt Resolution No. 2018-54 fixing the budget appropriations for Fiscal Year 2018-2019. 5. Adopt Resolution No. 2018-55 adopting the 5 Year Capital Improvement Program for Fiscal Year 2018-2019 through Fiscal Year 2022-2023. ADJOURNMENT
FORT MYERS CITY COUNCIL AGENDA ITEM SUMMARY MEETING DATE: AGENDA ITEM NO 1. 9/27/2018 WARD: 4 Revised: Special Meeting Quasi-Judicial: No CITY MANAGER ITEM 'MOTION: TBD FUNDING SOURCE: N/A 'MANAGEMENT ~COMMENDATION: Discuss the Hotel Status FISCAL IMPACT: N/A BUDGETED ITEM: IWHAT ACTION ACCOMPLISHES: Status Update on Hotel Project BACKGROUND INFORMATION: Attorney Jim Humphrey will give a status update on the Hotel Person Initiating Request: Saeed Kazemi. Department: City Clerk P.E. City Manager Division:
FORT MYERS CITY COUNCIL AGENDA ITEM SUMMARY MEET lng DATE: AGENDA ITEM NO 2. 9/27/2018 WARD: All Revised: Special Meeting Quasi-Judicial: No I CITY MANAGER ITEM MOTI ON: No motion required. FUNDI NG SOURCE: N/A MANAGEMENT RECOMMENDATION: Presentation of the millage rate at 8.4500 mills, Citywide Budget for Fiscal Year 2018-2019 and 5- Year Capital Improvement Program for Fiscal Years 2019 through 2023. FISC AL IMPACT: N/A BUDG ETED ITEM: Yes WHAT ACTION ACCOMPLISHES: Presents the millage rate necessary to fund the opera tin g expenditures of the budget as well as the Citywide Budget for Fiscal Year 2018-2019 an d Capital Improvement Program for Fiscal Years 2019 through 2023. BACK GROUND INFORMATION: The budg et is a balance of revenues and expenditures prepared in accordance with the Florida statutory Truth in Millage process and best serves the City prioritization for provision of core servtces and City Council initiatives. A series of two budget workshops were held over the past several months, along with a prelimina ry budget hearing to achieve the Fiscal Year 2018-2019 budget. The bud get levies a millage rate of 8.4500 on every $1,000 of taxable value on real and tangible property in the city. This millage rate is necessary to support the operating expenditu res of the City - total citywide budget of $397.3 million, including the first year of the Capit al Improvement Program of $86.4 million Person I nitiating Request: Christine Tenney, Deputy Director of Budget Department: Budget Management Division:
FORT MYERS CITY COUNCIL AGENDA ITEM SUMMARY MEETING DATE: AGENDAITEMNO 3. 9/27/2018 WARD: AU Revised: Special Meeting Quasi-Judicia~: No CITY MANAGER ITEM MOTION: Adopt resolution fixing the rate of ad valorem taxation in the City for Calendar Year 2018 at 8.4500 mills. FUNDING SOURCE: Ad Valorem Revenue, 002-0000-311-0010 MANAGEMENT RECOMMENDATION: Adopt FISCAL IMPACT: $53,214,100 BUDGETED ITEM: Yes WHAT ACTION ACCOMPLISHES: Fixes the millage rate to be levied as part of the Fiscal Year 2018-2019 budget. BACKGROUND INFORMATION: The resolution fixes the rate of ad valorem taxation in the City for Calendar Year 2018 at 8.4500 mills on every $1,000 of total taxable valuation on all real and tangible personal property. The allocation of the said millage is for operating and maintenance expenses of the City. The rate is 0.86% more than the rolled-back rate of 8.3783. Based total taxable value of $6,628,971,074 of the City, a millage rate of 8.4500 provides an ad valorem (property tax) revenue budget in the amount of $53,214,100 which is $2,780,600 more than Fiscal Year 2017-2018 ad valorem revenue budget of $50,433,500. Ad valorem revenue provides 45% of the total General Fund revenues. IPerson Initiating Request: Christine ~~Department: Budget Management
I Tenney, Deputy Director of Budget JIDivision: ATTACHMENTS: Description Reso lution No. 2018-53 Upload Date 9/25/2018 Type Cover Memo
RESOLUTION NO. 2018-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORT MYERS, FLORIDA, FIXING THE MILLAGE RATE OF TAXATION AT 8.4500 MILLS FOR THE CITY OF FORT MYERS, FLORIDA, FOR THE YEAR 2018, LEVYING AN ANNUAL TAX FOR SAID YEAR, OTHERWISE PROVIDING FOR THE COLLECTION OF SAID TAXES, AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT MYERS, FLORIDA, that: SECTION 1. The rate of ad valorem taxation for the City of Fort Myers, Florida, for the year 2018 is hereby fixed at 8.4500 mills on every thousand dollars of the total assessed valuation of all real and tangible personal property liable for taxation; the allocation of said millage is for operation and maintenance expenses of the City of Fort Myers, Florida, for fiscal year October 1, 2018, to September 30, 2019. The 8.4500 millage rate is greater than the rolled back rate of 8.3783 by 0.86%. SECTION 2. The Lee County Tax Assessor be and is hereby directed and ordered to extend the said millage on the City assessment roll after being equalized and to affix thereto the certificate as required by Florida Statutes, Chapter 193 and deliver one {1) copy of the municipal tax roll to the City Clerk. SECTION 3. The Lee County Tax Collector be and is hereby ordered and directed to collect said taxes in lawful money of the United
RESOLUTION NO. 2018-53 States of America and to k eep a record of the proceeds of the respective millage levied as aforesaid and to pay all such proceeds promptly to the City of Fort Myers, Florida, for deposit into the General Fund as levied, all as provided in Florida Statutes, Chapter 197. SECTION 4. This resolution shall become effective as provided by law. 2
RESOLUTION NO. 2018-53 PASSED IN PUBLIC SESSION of the City Council of the City of Fort Myers, Florida, this 27th day of September, 2018. Teresa Watkins Brown Johnny W. Streets, Jr. Terolyn P. Watson Liston D. Bochette, III Fred Burson Gaile H. Anthony Council Members APPROVED this 27th day of September, 2018. September, 2018. Randall P. Henderson, Jr. Mayor FILED in the Office of the City Clerk this 27th day of Gwen Carlisle, MMC City Clerk 3
FORT MYERS CITY COUNCIL AGENDA ITEM SUMMARY MEETINGDA: TE: 9/27/2018 Special Meeting WARD: All AGENDA ITEM NO 4. Revised: Quasi-Judicial: No I CITY MANAGER ITEM MOTION: Ado pt resolution 2018-54 fixing MANAGEMENT the budget approp riations for Fiscal Year RECOMMENDATION: Adopt. 2018-2019. FUNDING SO URCE: N/A FISCALIMPA CT: N/A BUDGETED I TEM: Yes WHAT ACTIO N ACCOMPLISHES: Adopts the budget for Fiscal Year October 1, 2018 through Sep tember 30, 2019. BACKGROUN D INFORMATION: The budget is a ba lance of revenues and expenditures prepared in accordance with Florida's statutory Truth in Millage (TRIM) process and provides for the City's prioritization for provision of core s ervices and City Council initiatives. A series of 2 budget workshops were held over the past several months to develop the budget as well as a preliminary budget public hearing on September 13, 2018. The resolution fixes the budget with total revenues and expenditures t otaling $397,325,213 for the fiscal year commencing October 1, 2018, and ending September 30, 2019, by fund type as follows: General Fund Utility Fund (inclu des utility capital projects) All Other Enterpri se Funds (includes other enterprise fund capital projects) Debt Service Fun ds (governmental debt only) Capital Improvem ent Funds (governmental projects only) Internal Service F unds Community Redev elopment Agency Special Revenue F unds Trust & Agency F unds Total 119,323,900 127,294,600 42,622,300 16,351,380 13,597,820 23,552,800 8,461,600 8,698,113 37,422,700 397,325,213
Person Initiating Request: Christine Tenney, Deputy Director of Budget Department: Budget Management Division: ATTACHMENTS: Description Resolution2018-54 Upload Date 9/26/2018 Type Resolution letter
RESOLUTION NO. 2018-54 A RESOLUTION OF THE CI1Y COUNCIL OF THE CI1Y OF FORT MYERS, FLORIDA, FIXING THE BUDGET APPROPRIATION FOR THE GENERAL FUND IN THE AMOUNT OF $119,323,900.00; THE UTILI1Y-ENTERPRISE FUND IN THE AMOUNT OF $127,294,600.00; ALL OTHER ENTERPRISE FUNDS IN THE AMOUNT OF $42,622,300.00; DEBT SERVICE IN THE AMOUNT OF $16,351,380.00; CAPITAL IMPROVEMENT IN THE AMOUNT OF $13,597,820.00, INTERNAL SERVICE IN THE AMOUNT OF $23,552,800.00, COMMUNI1Y REDEVELOPMENT AGENCY IN THE AMOUNT OF $8,461,600.00; SPECIAL REVENUE IN THE AMOUNT OF $8,698,113.00; AND TRUST AND AGENCY FUNDS IN THE AMOUNT OF $37,422,700.00 FOR THE CI1Y OF FORT MYERS, FLORIDA, FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2018, AND ENDING SEPTEMBER 30,2019, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS: Florida Statutes, Chapter 218 requires that the fiscal year for all municipalities shall be from October 1 through September 30, and WHEREAS: Florida Statutes, Section 166.241 provides that municipalities mu st adopt the budget by ordinance or resolution; and WHEREAS: An app ropriation budget has been prep ared based upon the estimates of the City Manager, together with the appropriations proposed by the City Council, and after giving notice by publication, a public hearing has been he ld th ereon, all pursuant to the requirements of Florida Statutes, Ch apter 200.065. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT MYERS, FLORIDA, that: SECTION 1. There be and is hereby appropriated for the fiscal year commencing the 1 day of October, A.D., 2018, and ending the 30Ut day of September, A.D., 2019, the following appropriations in the respective amounts set forth and for the various purposes stated from the specific funds herein designated, to wit:
RESOLUTION NO. 2018-54 Capital General Utility All Other Debt Improvement Fund Fund Ente~rise Service Budget Revenues Ad Valorem Taxes 8.4500 $53,214, 100 0 0 0 0 Other Taxes 15,365,000 0 0 1,672,800 427,200 Licenses and Permits 13,322,800 0 2,385,600 0 0 Intergovernmental Revenues 17,656,800 0 100,000 0 0 Charges for Services 1,612,300 69,370,800 30,320,400 0 0 Fines and Forfeitures 404,800 0 275,000 0 0 Interest Income 362,000 150,000 39,000 0 5,000 Miscellaneous 7,656,600 696,600 384,200 0 0 Contributions from Other Funds 2,500,000 0 0 0 0 Other Sources 0 0 1,659,700 0 3,095,140 Impact Fees 0 3,500,000 0 0 0 Debt Proceeds 0 48,375,000 0 5,120,380 0 Operating Transfers In 1,772,300 0 3,123,400 9,558,200 5,732,480 Appropriated Fund Balance 5,457,200 5,202,200 4,335,000 0 4,338,000 Revenue Reserves 0 0 0 0 0 Total Revenues and Balances $119,323,900 $127,294,600 $42,622,300 $16,351,380 $13,597,820 2
RESOLUTION NO. 2018-54 Capital General Utility All Other Debt Improvement Fund Fund Enterprise Service Budget Expenditures General Government Public Safety Physical Environment Transportation Economic Environment Culture and Recreation Other Uses Capital Projects Sub-total Expenditures Operating Transfers Out Capitallmprovement Transfers Out Debt Service Transfers Out Expense Reserves Total Expenditures, Transfers & Balances $18, 140,800 0 0 $11,231,000 0 73,738,100 0 4,606,600 0 0 7,401,800 60,929,600 18,643,500 0 0 600,600 0 1,033,400 0 0 0 0 0 0 0 3,571,800 0 8,239,200 0 0 2,266,100 10,000 0 0 1,000 0 65 855,000 5,758 000 0 13 265,620 105,719,200 126,794,600 38,280,700 11,231,000 13,278,120 4,312,900 500,000 2,404,900 0 0 373,600 0 1,250,000 0 300,000 8,918,200 0 557,700 5,120,380 0 0 0 129,000 0 31,200 $119,323,900 $127,294,600 $42,622,300 $16,351,380 $13,597,820 3
RESOLUTION NO. 2018-54 Revenues Trust & Citywide Internal Special Agency Budgeted Service CRA Revenue Funds 2018-2019 Ad Valorem Taxes 8.4500 0 0 0 0 $53,214,100 Other Taxes 0 1,636,100 2,500,000 0 2 1,601,100 Licenses and Permits 0 0 0 0 15,708,400 Intergovernmental Revenues 0 0 1,498,913 0 19,255,713 Charges for Services 21,918,000 0 740,000 0 123,961,500 Fines and Forfeitures 0 0 0 0 679,800 Interest Income 18,000 0 5,000 4,000,000 4,579,000 Miscellaneous 42,000 179,400 2,534,100 33,422,700 44,915,600 Contributions from Other Funds 0 0 0 0 2,500,000 Other Sources 0 1,500,000 0 0 6,254,840 Impact Fees 0 0 0 0 3,500,000 Debt Proceeds 0 0 0 0 53,495,380 Operating Transfers In 0 3,663,000 127,200 0 23,976,580 Appropriated Fund Balance 1,574,800 1,483,100 1,292,900 0 23,683,200 Revenue Reserves 0 0 0 0 0 Total Revenues and Balances $23,552,800 8,461,600 $8,698,1 13 $37,422,700 $397,325,213 4
RESOLUTION NO. 2018-54 Citywide Trust & Agency Budgeted Expenditures Internal Service CRA s2ecial Revenue Funds 2018-2019 General Government $22,585,900 0 $75,000 $10,061,400 $62,094, 100 Public Safety 0 0 1,648,294 18,027,700 98,020,694 Physical Environment 0 0 0 0 86,974,900 Transportation 0 0 4,997,500 0 6,631,500 Economic Environment 0 6,360,900 703, 119 0 7,064,019 Culture and Recreation 0 0 0 0 11,822,500 Other Uses 0 0 0 0 2,277, 100 Capital Projects 0 1 500,000 0 0 86 378,620 Sub-total Expenditures 22,585,900 7,860,900 7,423,913 28,089, 100 361,263,433 Operating Transfers Out 833,200 600,700 34,200 0 8,685,900 Capital Improvement Transfers Out 0 0 1,200,000 0 3,112, 100 Debt Service Transfers Out 82,300 0 0 0 14,678,580 Expense Reserves 51,400 0 40,000 9,333,600 9 585,200 Total Expenditures, Transfers & Balances $23,552,800 $8,461,600 $8,698,113 $37,422,700 $397,325,213 5
RESOLUTION NO. 2018-54 SECTION 2. A complete itemized copy of estimated revenues and expenses, signed by the City Manager and filed with the City Clerk and marked "Official Budget, 2018-2019" is hereby approved and by reference adopted by sub-totals as part thereof. SECTION 3. Adoption of this resolution shall be interpreted as approved by the City Council, as required under Florida Statutes, Chapter 166 for City funds and payment for such goods and services as are enumerated within said budget for the fiscal year October 1, 2018, through September 30, 2019. SECTION 4. This resolution shall become effective as of October 1, 2018, for the fiscal year ending September 30, 2019. 6
RESOLUTION NO. 2018-54 PASSED IN PUBLIC SESSION of the City Council of the City of Fort Myers, Florida, this 27th day of September, 2018. Teresa Watkins Brown Johnny W. Streets, Jr. Terolyn P. Watson Liston D. Bochette, III Fred Burson Gaile H. Anthony Council Members APPROVED this 27th day of September, 2018. Randall P. Henderson, Jr. Mayor FILED in the Office of the City Clerk this 4 27h day of September, 2018. Gwen Carlisle, MMC City Clerk 7
FORT MYERS CITY COUNCIL AGENDA ITEM SUMMARY MEETING DATE: AGENDA ITEM NO 5. 9/27/2018 WARD: All Revised: Special Meeting Quasi-Judicial: No CITY MANAGER ITEM MOTION: Adopt resolution 2018-55 adopting the 5 Year Capital hnprovement Program for Fiscal Year 2018-2019 through Fiscal Year 2022-2023. FUNDING SOURCE: N/A MANAGEMENT RECOMMENDATION: Adopt. FISCAL IMP ACT: N/ A BUDGETED ITEM: Yes WHAT ACTION ACCOMPLISHES: Adopts the 5 Year Capital Improvement Program BACKGROUND INFORMATION: The annual budget process includes the preparation of the 5 Year Capital hnprovement Program (CIP). The capital planning process is critical to the well-being of the City because it provides the opportunity to take a planned and progrannned approach to allocate financial resources in the most responsive and efficient manner necessary to meet Comprehensive Plan Level of Service requirements and general needs of the citizens. The CIP includes the construction of infrastructure and municipal facilities and the acquisition of large or specialized equipment exceeding $50,000. Adoption of the 5 Year CIP, provides approval by City Council to fund estimated project expenditures related to the next 5 fiscal years to enable projects to be bid and awarded from a multi-year perspective. City Council expressed approval of the 5 Year CIP at the preliminary budget hearing on September 13, 2018. The 5 Year Capital hnprovement Program for Fiscal Years 2019 through 2023 is as follows: Fiscal Year 86,378,620 2019 Fiscal Year 103,603,328 2020 Fiscal Year
2021 112,722,970 Fiscal Year 2022 125,635,353 Fiscal Year 2023 106,586,739 Total 5-Year CIP 534,927,010 After adoption, a final document will be included in the annual Budget Book which will list individual projects with the related funding source. Person Initiating Request: Christine Tenney, Deputy Director of Budget Department: Budget Management Division: ATTACHMENTS: Description Resolution 2018-55 Upload Date 9/26/2018 Type Cover Memo
RESOLUTION NO. 2018-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORT MYERS, FLORIDA, ADOPTING THE FIVE YEAR CAPITAL IMPROVEMENT PROGRAM, IN THE TOTAL AMOUNT OF $534,927,010.00, FOR FISCAL YEARS 2018-2019 THROUGH 2022-2023, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS: The City is required by Chapter 163.3177 Florida Statutes and Growth Management legislation to annually update the Capital Improvement Element of the City's Comprehensive Plan; and WHEREAS: The capital planning process is critical to the well-being of the City because it provides the opportunity to take a planned and programmed approach to allocating financial resources in the most responsive manner to meet Comprehensive Plan level of service requirements and general needs of the citizens; and WHEREAS: The first year of the Capital Improvement Program is also adopted with the City's annual budget; and WHEREAS: Once a project is approved, the entire project, not just the appropriation for the first year may be bid and awarded; and WHEREAS: For projects that span multiple years, this may create a future obligation to issue debt in order to complete the project; and WHEREAS: The proposed Five-Year Capital Improvement Program for Fiscal Years 2018-2019 through 2022-2023 was presented to the City Council. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT MYERS, FLORIDA, th at: SECTION 1. There be and is hereby approved for the fiscal year commencing the 1" day of October, A.D., 2018, and ending the 30th day of September, A.D., 2023, the following project categories and funding sources in the respective amounts set forth and, to wit:
RESOLUTION NO. 2018-55 Total Category FY2019 FY2020 FY2021 FY2022 FY2023 5-Year Buildings 5,1 45,380 23,598,878 24,4 22,670 8,066,870 5,274,270 66,508,068 Development 1,558,500 1,620,000 420,000 420,000 1,860,000 5,878,500 Equipment 1,569,600 5,849,150 4,591,500 6,175,000 7,516,850 25,702,100 Parks and Beautification 1,800,000 5,605.800 8.983,500 6,980,000 9,072,400 32,441,700 Stormwater 3,51 3,000 660,000 707,200 1.000,000 3,600,349 9,480,549 Transportation 6,937,140 6,363,500 10,340,000 8,397,883 16,190,770 48,229,293 Utility 65,855,000 59,906,000 63,258,100 94.595,600 63,072.100 346,686,800 TOTAL 86,378,620 103,603,328 11 2,722,970 125,635,353 106,586,739 534,927,010 - - -- - ----- --- 2
RESOLUTION NO. 2018-55 Total Funding FY2019 FY2020 FY2021 FY2022 FY2023 5-Year Debt 53,583,380 76,079,228 80,168,770 81,212,320 72,752,890 363,796,588 Cash from Operations 18,790,400 20,788,444 18,178,200 23,147,400 22,507,649 103,412,093 Impact Fees 7,750,000 2,355,000 1,066,000 9,665,633 6,326,200 27,1 62,833 Grants/FOOT /Other 6,254,840 4,380,656 13,310,000 11,610,000 5,000,000 40,555,496 TOTAL 86,378,620 103,603,328 112,722,970 125,635,353 106,586,739 534,927,010 3
RESOLUTION NO. 2018-55 SECTION 2. A complete itemized copy of estimated projects and funding sources, signed by the City Manager and filed with the City Clerk and marked "Official Five-year Capital Improvement Program, 2018-2019 through 2022-2023" is hereby approved and by reference adopted by sub-totals as part thereof. SECTION 3. Adoption of this resolution shall be interpreted as approved by the City Council, as required under Florida Statutes, Chapter 166 for City funds and payment for such goods and services as are enumerated within said capital improvement program for the fiscal years October 1, 2018, through September 30, 2023. SECTION 4. This resolution shall become effective as of October 1, 2018. 4
PASSED IN PUBLIC SESSION of the City Council of the City of Fort Myers, Florida, this 27th day of September, 2018. Teresa Watkins Brown Johnny W. Streets, Jr. Terolyn P. Watson Liston D. Bochette, III Fred Burson Gaile H. Anthony Council Members APPROVED this 27<h day of September, 2018. Randall P. Henderson, Jr. Mayor September, 2018. FILED in the Office of the City Clerk this 27th day of Gwen Carlisle, MMC City Clerk