Accreditation Action for Removal of Probation presented to the LACCD Board of Trustees Aug. 22, 2012 Los Angeles Harbor College
Rolled up our sleeves and got to work Focused on our students success Affirmed that we can accomplish the needed actions in the timeframe Made a plan to make our planning better Implemented the plan
College Recommendations Recommendation #1: As previously stated in Recommendation 2 by the 2006 Comprehensive Evaluation Team and in order to meet Standards, the planning process needs to reflect an ongoing and systematic cycle of evaluation, integrated planning, resource allocation, implementation, and re-evaluation that use data as the central focus to inform decisions. The process needs to be made clear to the college constituencies so they understand the steps, as well as which plan informs which plan. In addition, human resource planning for classified personnel and administrators needs to be evidence- based and integrated with institutional planning and program review. An evaluation of the effectiveness of the planning process as well as the effectiveness of programs and services needs to be included. (I.B.2, I.B.3, I.B.6, I.B.7, III. A.6) Elements of this recommendation: 1. Systematic cycle of evaluation, Integrated planning 2. Resource allocation 3. Implementation, and re-evaluation that use data as the central focus to inform decisions 4. Process needs to be made clear understand the steps 5. Which plan informs which plan 6. Human resource planning integrated with institutional planning and program review 7. Evaluation of the effectiveness of the planning process
College Recommendations Recommendation #2: In order to meet the Standard, and to adequately monitor salary and benefit expenditures and insure the institution practices effective oversight of finances, the team recommends that salary actions should first be reviewed for available and adequate funding prior to initiating the employment process. (III.D.2.d) Elements of this recommendation: 1. Monitor salary and benefit expenditures 2. Insure the institution practices effective oversight of finances 3. Review salary actions prior to employment
Action for Recommendation #1 ning Process; clarifying steps and which plans inform which ning Retreat held June 25-26, 2012 Clusters presented priorities at Retreat; College plan for 2012-2013 completed Aug. 2012 Integrated Shared Governance calendar updated; inclusive of all planning meeting dates/retreats for 2012-2013 Updated College Participatory Governance Agreement Presentation at retreat diagram created showing which plans inform which. (slide #8) Task force will simplify existing planning diagram Actions completed July 2012 College ning Documents calendar distributed at fall flex. Includes deadlines for planning documents shows how one is needed before the others as is demonstrated in the diagram Actions completed August 2012 Refined the College Budget Timeline distributed at fall flex Refined College ning Diagram distributed at fall flex ning Retreat August 24, 2012 to address integrating SLOs, Program Review (evidence/data), with budget into planning process. Completing the cycle and planning for the next cycle
Action for Recommendation #1 cont. Human Resources Master completed August 2012; evidence/databased; integrated with Budget Evaluation of planning process began Spring 2012 using Network analysis methodology to examine information flow of shared governance committees Further metrics/evaluation of effectiveness of planning is in progress Rubric currently in development/refinement with deadline established of Nov. 2012 Implement/deploy Evaluation of ning process in Spring 2013 once 2013-2014 College completed Resource allocation and linking to priorities Created Budget Timeline (slide #11) Outlines deadlines; training; quarterly reconciliation meetings; consequences for budget overrun Enforcement done by Vice Presidents and subsequently the President holding VPs accountable Flex workshops occurring during Fall Flex on budget oversight, ebtas, accessing reports, etc. Ensuring access to those who need it Ensuring information is shared to those who need it Ensuring skills are developed for those who need it Ensure all evidence is easily navigated on the college website
ning documents: the Flow Academic Affairs Unit s Academic Affairs Cluster CPC College Master Enrollment Management ; 6 year ned Offerings Student Learning Outcomes/ SAOs & Program Reviews District Strategic District Technology Student Services Unit s Student Services Cluster Administrative Services Unit s Administrative Services Cluster Technology Facilities Human Resources
2012-2013 Schedule of College ning Documents Enrollment Management ; 6 year ned Offerings ning documents: the Flow Student Learning Outcomes/ SAOs & Program Reviews District Strategic District Technology Academic Affairs Unit s Academic Affairs Cluster Student Services Unit s Student Services Cluster Administrative Services Unit s Administrative Services Cluster CPC College Master Technology Facilities Human Resources ACCJC Accreditation Follow-up Report due March. 15, 2013 ACCJC Student Learning Outcomes Report due March 15, 2013 Academic Affairs Vocational Program Reviews due: (see Program Review Manual Appendix A for listing of Programs identified) Drafting/Engineering & Technology pathway Engineering Technician/Engineering & Technology pathway Emergency Department Assistant/ Health Sciences Music, Commercial/Humanities and Fine Arts Vocational Program Review Timeline: By beginning Feb: Obtain, review, and comment from WIB By mid-march: Hold Advisory Committee meeting By end April: Complete P.R.; submit to President & Academic Senate By end May: Submit to Chancellor Academic Affairs (Divisions and Cluster): Sept. 14 (Thurs.): Enrollment Management 2012-2013 available Oct. 11 (Thurs): Divisions-- 6-year ned Offerings Oct. 11 (Thurs.): Divisions-- Unit s Due Nov. 8 (Thurs.): Academic Affairs Cluster Completed Nov. 26 (Mon.): Academic Affairs Cluster present priorities to CPC Faculty Hiring Priorities Committee Nov. 1 (Thurs.): List presented to the Academic Senate Student Services (Programs and Cluster): Dec. 13 (Thurs.): Student Services Programs Unit s Due Jan. 24 (Thurs.) Student Services Cluster Completed Jan. 28 (Mon.): Student Services Cluster present priorities to CPC Administrative Services (Programs and Cluster): Dec. 11 (Tues.): Administrative Services Cluster Unit s Due Jan. 22 (Tues.): Administrative Services Cluster Completed Jan. 28 (Mon.): Administrative Services Cluster present priorities to CPC CPC ning Document timelines: Sept. 10 (Mon.): draft of Human Resources Master 2012-13; addendum to come from FHPC in Nov.; Final draft HR Master Dec. 10 Feb. 11 (Mon.): Formation of college prioritization Feb. 25 (Mon.): College prioritization completed Mar. 11 (Mon.): Educational Master approval Apr. 22 (Mon.): Facilities Master approval Apr. 22 (Mon.): Technology Master approval
Action for Recommendation #2 Form created to obtain approvals prior to data entry of PCRs Recommendation by Budget Committee to have all SFP/Categorical positions cover employee benefits; Recommendation proceed to CPC and then President Staffing Committee become a clearance committee to ensure that positions have gone through college planning process Workshops series on budget development, oversight, and accountability Proposed Budget Timeline attached (next slide and attached) as mentioned in Recommendation #1 Emergency Budget Taskforce created for 1. Better oversight of expenditures 2. Eliminate potential deficit spending College Budget passed at Budget Meeting Aug. 21, 2012 College Priorities passed at College ning Committee Meeting Aug. 20, 2012
Calendar leading up to March 15 Accreditation Steering Committee meeting every 2 weeks Standard 1 Team meeting monthly (1 st Weds. @ 1) Calendar of ning Documents will be followed Budget Calendar will be followed with oversight/enforcement Jan. 17, 2013 Academic Senate will approve Follow-up Report Jan. 28, 2013 CPC will approve Follow-up Report Feb. 6, 2013 Board of Trustees approve Follow-up Report March 15, 2013 Follow-up Report