MINUTES OF BIBURY PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL ON TUESDAY 11 TH DECEMBER 2018 AT 7PM Present: Cllr Richard Williams (Chairman) Cllr Simon Brownless Cllr Neil Clegg Cllr Sharon Petchey Cllr Zena Sparks Cllr Victoria Summerley Cllr Adrian Wright 1. Apogies for absence. Apologies were received from County Cllr Shaun Parsons & District Councillor Ray Theodoulou 2. Declaration of Interest (Members are requested to declare any interest they may have in the business set out on the Agenda to which the approved Code of Practice appears.) Cllr Victoria Summerley declared an interest in Agenda Item 10d. 3. Approval of the Minutes of the Parish Council Meeting held on Tuesday 13 th November 2018. The minutes of the meeting held on Tuesday 13 th November 2018 were approved and signed as true record. 4. To receive reports from the District Council. There was none. 5. To receive an update on Being a Better Councillor training. Cllrs Neil Clegg and Victoria Summerley reported their attendance at the training course provided by GAPTC. Cllr Clegg gave a brief overview on some of the subjects covered which included: Standing Orders Legal Acts that must be adhered too Parish Plans Website Emails Local Council Awards The Clerk will include Business Plan and Local Council Awards on the next Agenda. 6. To receive an update on traffic, parking and highway issues. Highway Issues It was requested that a grit bin be installed at the Ablington turning towards the Pike. It was reported that the Vehicle Activated Sign by the Football club is still not working.
Speeding Issues The Council are awaiting an update from the Police on when speed survey equipment will be in place. The Clerk to investigate with Highways the possibility of installing Gateways or rumble strips to the entrances to the village and whether the 30mph zone can be extended. Parking Issues The Clerk is to meeting with Richard Grey and County Cllr Shaun Parson to discuss the possibility of introducing Parking Restrictions at the Coach Bay parking area and the lay by adjacent to Rack Island. 7. To receive an update on the new Defibrillator Cllr Neil Clegg met with an electrician to discuss the possibility of installing the Defibrillator outside the gates of the Football Club; unfortunately this option is unworkable. The Council agreed to pursue the installation of the Defibrillator on the verander of the Football Club, although it was noted that the gates are sometimes locked but access could still be gained by foot. 8. To consider suggestions for replacing litter and dog bins. Several options were presented to the Members; the preferred litter bins were selected from Woodscape (square with a lid). There will be about 9 litter bins and several dog waste bins to be replaced. A representative from Ubico will meet with Cllr Clegg to ensure that the bins are suitable and in the right location. NC/ 9. To review and adopt revised Standing Orders. The Members thanked Cllr Sharon Petchey for reviewing the Standing Orders one alteration was agreed that amended the length of Parish Council meeting to read a meeting should not exceed a period of 2 hours. The Members agreed to adopt the revised Standing Orders. 10. Finance: a. To agree payments in accordance with the budget. Date Payee Chq no Amount Description 11th Dec GPFA 0608 50.00 Subs Glos Playing Field Ass 11th Dec GAPTC 0609 170.00 Training 11th Dec John Hicks Garden 0610 803.00 Grass Cutting & Litter pick 11th Dec Mrs I Litton 0611 430.88 Salary, expenses & stationery 11 th Dec Community First 0612 571.65 Insurance 11 th Dec Mr T Howe 0613 120.00 Maintenance to Play Area 11 th Dec Mr R Williams 0614 14.25 Reimburse for Poppy Wreath TOTAL 2159.78 The Members approved the expenditure.
b. To consider and approve the budget for 2019/2020. The Clerk sent a draft budget with notes to the Members prior to the meeting. Several items were highlighted and discussed in more depth with a few amendments agreed. The Members approved a recommendation from the Clerk to proceed with a new website from 2Commune and approved the additional work required to set up the website. To consider grants to local organisations - to be included on the next Agenda. The Council unanimously approved the budget for 2019/2020. (Appendix One) c. To set the Precept. The Members unanimously agreed to set the precept at 13,240. d. To consider giving a grant to the Bibury Literary Festival The inaugural Bibury Literary Festival will take place at several venues in Bibury on Saturday 23 rd March 2019. The Council approved a grant of 600.00 to be used towards the provision of car parking and signage. 11. Planning: a. To consider any new Planning, Licences applications or Enforcement issues. 18/04021/LBC Replacement boundary wall Bibury Court Church Road 18/04020/FUL Replacement boundary wall Bibury Court Church Road 18/04215/FUL Erection of single storey outbuilding to rear Wilton Cottage Potlicker Lane Ablington 18/04565/TCONR (G1) Judas tree, Hazel, Hawthorn and Magnolia - Branches in contact with Dovecote roof. Reduce overhanging branches (only) to ensure clearance of c.1m+ from roof. Prune by way of drop-crotching to retain natural form Pigeon House Packhorse Lane b. To receive an update on Planning and Licence applications already considered. The following plans have been approved: 18/02537/FUL Conversion of agricultural building to a dwelling Four Winds Barn Ablington Bibury Gloucestershire
18/02403/LBC Alterations to dining room and dining vestibule, proposed panelling and ceiling Bibury Court Church Road Bibury Cirencester Gloucestershire GL7 5NT 18/03646/FUL Proposed gates The Walled Garden Church Road 17/01568/TPO Fell Sycamore Tree Arlington House. (Approved at Appeal). The following plans have been withdrawn: 18/03127/FUL Extension to existing car parking area Bibury Trout Farm Arlington Bibury Cirencester Gloucestershire GL7 5NL 18/03876/FUL Underground garage The Manor Ready Token The following plans are still awaiting a decision: 18/03638/FUL Relocation of approved shed and new mobile stables Bibury Court Church Road 18/03639/LBC Relocation of the approved shed and new mobile stables Bibury Court Church Road 18/04571/TCONR Horse Chestnut (T2) - Fell dead tree Black Mulberry (T46). Reduce in height by 40% to approximately 6m and reduce lateral spread to match Apple trees (T50, T53, T57, T58, T64, T69, T70) and cherries (T52 and T65). Thin canopy volume by 20%, remove dead, diseased branches Bibury Court Church Road 13. To receive reports from representatives on Other Bodies. An invitation to the Council was extended by the Village Hall Management Committee to attend their AGM on the 31 st January 2019. Cllr Sharon Petchey (the Parish Councils representative on the VHMC) will attend. SP 14. Councillors submissions (for notice of forthcoming events or reminders, not for discussion). The Council would like to send a small token of thanks to Mr and Mrs Driver for their assistance with the new noticeboard. 14. Date of the next scheduled meeting 15 th January 2019 in the Village Hall at 7.00pm. There being no further business the Chairman closed the meeting at 8.45 pm.
Appendix One BUDGET FOR FINANCIAL YEAR 2019/20 Item Expenditure Estimated Total BUDGET Apr-Nov Exp Dec-Mar Estimated 2019/2020 Expenditure Admin Employment 1,550.00 1,450.00 3,000.00 4,450.00 Office, Expenses & Training 300.00 300.00 600.00 1,500.00 See Note 1 Meetings 50.00 30.00 80.00 100.00 Subscriptions 160.00 50.00 210.00 250.00 Audits 50.00-50.00 100.00 Insurance - 550.00 550.00 550.00 See Note 2 Website - 1,800.00 1,800.00 400.00 See Note 3 Professional Fees 1,550.00-1,550.00 200.00 TOTALS 3,660.00 4,180.00 7,840.00 7,550.00 Grants Expenditure - - - 500.00 See Note 4 Village Maintenance General Maintenance 1,900.00 1,200.00 3,100.00 5,000.00 See Note 5 Grass Cutting 500.00 100.00 1,200.00 1,200.00 Play Equipment 80.00-80.00 1,000.00 Defib's 270.00 1,500.00 1,770.00 300.00 See Note 6 Replace Litter bins - 4,000.00 4,000.00 - See Note 7 Misc - - - 1,000.00 See Note 8 TOTALS 2,750.00 6,800.00 10,150.00 8,500.00 Income Bank Interest 1.00 1.00 2.00 2.00 Precept 13,200.00-13,200.00 Donations/Grants 3,535.00 500.00 4,035.00 2,500.00 VAT Refund - 200.00 200.00 See Note 9 Other - - - - TOTAL 16,736.00 701.00 17,437.00 2,502.00 Budget Requirements for 2019/20 Projected Income: 2,502.00 Projected Expenditure: 16,550.00 Total Precept Requirement: 14,048.00 Note 1. Includes an allowance of 600 for new IT equipment 2019 / 2020 Note 2. Insurance to be reviewed in 2019 Note 3. New website 2018 / 2019 ( 1200 fee plus 600 set up costs) Note 4. Grant Award policy to be considered. Note 5. Includes cost of new signage & allowance for refurbishment of benches & noticeboards Note 6. Cost of new defib to be offsett against grants/donations recd. Note 7. Some of the costs to be offset against donations recd Note 8. Business Plan projects. Note 9. VAT to be reclaimed for last three years Earmarked Reserves (play a/c) 3,645.00 Earmarked Reserves (general a/c) Play Equipment 5,000.00 Highways 10,000.00