OPENING Call to Order, Roll Call, Establish Quorum Proof of Notice of Meeting HOMEOWNERS COMMENTS APPROVAL OF OUTSTANDING MINUTES August 22, 2018 MPOA Monthly Meeting Minutes BOARD DISCUSSION Strategic Plan, New Club Management System Progress, Marketing Initiatives, Membership Cards, First 10 Policy Updates MOTIONS FOR APPROVAL Bob Griswold MPOA FINANCIAL UPDATE Chuck Gregory, Board Liaison RIVER CLUB MANAGEMENT REPORT Dik Hall, Board Liaison PROPERTY MANAGEMENT REPORT Rita Cohen, Sr. Property Manager UPDATES COMMITTEE CHAIRS UPDATES MPOA BOARD MEMBERS Golf Meeting (Monthly) Sept 13, 2018 CDD Meeting (Monthly) Sept 17, 2018 OLD BUSINESS NEW BUSINESS DIRECTORS COMMENTS ADJOURNMENT
DISCUSSIONS Strategic Plan Issued, New Club Management System Progress, Marketing Initiatives, Membership Cards/Key Fobs/Colors/RFID/Usage, First 10 Policy Updates: 1. Committee Formation Bob Griswold, Jodi Carroll 2. Use of River Club Facilities Dik Hall 3. Boat Lift Committee Charter DELETE Bob Grisold 4. Design Review Committee Charter Tom Werner 5. Marketing & Communications Committee Charter Jodi Carroll 6. DELETED 2009 7. Activities Committee Charter Dik Hall 8. Hurricane Protective Devices Bob Griswold 9. Capital Projects Reserve Acct Bob Griswold 10. Community Expressions of Sentiment Bob Griswold NEW ITEMS: Alternative Revenue Impacts
REQUEST FOR MOTION I move that the Board approve new paint scheme #12 to be added to the paint scheme book for exterior painting of homes within Waterlefe. This paint scheme was approved by the DRB at their meeting on September 16, 2018 and is displayed in the Members Room for the Board to view. APPROVED BY MPOA BOARD on
REQUEST FOR MOTION REQUESTED ACTION: Motion to transfer $57,253.00 from the BB&T Reserve Account to the BB&T Operating Account. BACKGROUND: In order to reconcile the cash accounts to the Reserve Fund balances, $57,253.00 will need to be transferred from the reserve account to the operating account for reserve projects that were paid through the BB&T operating checking account. REQUESTED MOTION: BE IT MOVED that the Waterlefe s Treasurer be directed to allow the Comptroller to transfer $57,253.00 from the BB&T Reserve Account to the BB&T Operating Checking Account for purposes of fund reconciliation.
REQUEST FOR MOTION REQUESTED ACTION: Increase $3045 budget for Christmas lights outside River Club by $1000 to highlight new landscape. (takes more lights) APPROVED BY MPOA BOARD on
REQUEST FOR MOTION REQUESTED ACTION: The commercial garbage disposal in the River Club kitchen has failed and must be replaced. It is original equipment and cannot be repaired. I move that the Board approve reserve funds to purchase a new unit from Fox Restaurant Supply. Total cost is $2410.50. We have a $1223.80 credit at Fox from the kitchen dish pit fix. This motion requests approval for $1186.70 in additional funding. There will be an additional charge, less than $500, for installation by a plumber. APPROVED BY MPOA BOARD on
REQUEST FOR MOTION REQUESTED ACTION: Motion to pay $750 from BB&T operating account, expensed to general ledger acct# 6168 Computer Software Support (additional expense is covered by $900 YTD surplus for this line item) BACKGROUND: The scope of work to transfer our Declaration of Covenants to the new website requires more labor hours than the website committee can allocate. We therefore respectfully request the Board of Directors approve payment to ClubComm to build the new pages. Scope: Recreate layout of page within a table 61 PDF documents currently on page that are linked twice within the page Download, upload, creat 2 hyperlinks for every document (open in a new window) REQUESTED MOTION: BE IT MOVED that the Waterlefe s Treasurer be directed to allow the Comptroller to pay ClubComm $750, payable from BB&T operating account. APPROVED BY MPOA BOARD on
Monthly YTD Actual % Actual % Revenues - PM MPOA $164,594 UNDER -0.31% $1,358,159 OVER 1.90% Revenues - Riverclub $37,413 OVER 13.16% $506,735 OVER 5.37% Total Revenue $202,007 OVER 2.25% $1,864,894 OVER 2.83% Cost of Goods Sold $16,723 OVER 13.76% $197,857 OVER 2.93% Payroll Expenses $112,567 UNDER -5.30% $742,353 UNDER -2.39% Oper & Res Expenses (No Deprec Incl) $91,674 UNDER -6.50% $839,151 UNDER -1.91% Total Expenses $220,964 UNDER -4.60% $1,779,361 UNDER -1.59% NET -$18,957 $85,533
August-18 Aged Owner Balances Breakdown of the $83,061 Owner Balances MPOA $24,480 $8,327 is one property with a payment agreement for back River Club $53,405 assessments including interest and late fees. Villas $5,176 Boat Lift $0 $6,313 is one property that is in bankruptcy. TOTAL $83,061 The balance of the Aged Owner Balances will be collected A/R over 90 days $19,106 this month which totals $68,421. Bankruptcy/Lien/Foreclose/Attorney (1 Unit) $6,313 Bad Debt Write Off this month $0
CASH STATEMENT Waterlefe Master POA 8/31/2018 Bank Bank Beginning Cash/Gain Paid Ending Out- Ending GL Balance Received Out Balance Standing Balance BB&T Bank Operating $156,481 $207,306 -$220,809 $142,977 $21,003 $121,974 BB&T Bank Op MM $210,663 $9 -$184,000 $26,672 $26,672 BB&T Bank Op (Payroll) $257 $127,500 -$126,966 $791 $791 BMO Harris Op Checking $1,560 $0 $0 $1,560 $1,560 ENDING BALANCE $150,997 BMO Harris Reserve $169,794 $379 $0 $170,173 $170,173 BB&T CDAR Reserve $90,405 $130 $0 $90,535 $90,535 BB&T Bank MM Reserve New $63,297 $11,780 $0 $75,077 $75,077 TOTAL RESERVES AND INVESTMENT $335,785 TOTAL OPERATING & RESERVES $486,782
LOAN STATEMENT Waterlefe Master POA 08/31/18 Original Beginning Current Current Ending LOANS: Loan Amount Principal Draw Principal Bal Principal Due Interest due Principal Bal Loan #1-annex $479,000.00 $469,341.67 $313,951.27 $3,951.00 $1,419.32 $310,000.27 Loan #2-kitchen $196,934.50 $179,221.50 $131,339.63 $2,013.84 $622.04 $129,325.79 Total Principal $439,326.06
NEW FORMAT Revenue by Location Take Out $1473.20 Dining Room Bistro Tiki Take Out $17,883.89 13940.80 4114.93 1473.20 Tiki $4114.93 Bistro $13,940.80 Dining Room $17,883.89 F&B Revenue $37,412.82 Other Revenue $ 4083.69 Total $41,496.51 15% over 2017 Actual 13% over 2018 Budget Dining Room Bistro Tiki Take Out
OCTOBER - APRIL OFFICE Monday - Friday, 9am - 5pm TIKI BAR Saturday & Sunday, Noon - 5pm when it rains, we pour (upstairs) POOL Daily, Dawn till Dusk DINING Tuesday Friday, 4pm - 9pm Saturdays*, 5pm 9pm *Special Event Saturdays - as Posted Sunday, 10am - 1pm CARRY OUT Tuesday - Friday, 4pm - 9pm Saturday, Noon - 9pm Sunday, Noon - 5pm
Activities Committee - Vicki Joshpe/Bobbie Griswold Co-chairs/Dik Hall, Liaison Welcome Barb Lee, Chairperson / Dik Hall, Liaison Amenities Committee - Janice Ritchie, Chairperson/ Tom Werner, Liaison Cable TV/Internet Jack Ritchie, Chairperson / Jodi Carroll, Liaison Communications - Open (to be filled), Chairperson/ Jodi Carroll, Liaison
Design Review/Covenant Enforcement Michaela Valletta, Chairperson / Tom Werner, Liaison Let s continue to keep Waterlefe beautiful
Finance - Chuck Gregory - MPOA Treasurer & Liaison IT - Dyana Young, Chairperson / Jodi Carroll, Liaison Website Barb Lee, Chairperson / Jodi Carroll, Liaison Property Management - Bill Shopovick, Chairperson / Bob Griswold, Liaison Strategic Planning - Bob Griswold MPOA / Jim Davis CDD
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Upgrade lobby, restrooms, 2 hallways, flooring, stairway carpeting and new front doors Lobby Funding in Five Year Plan $105K Includes Re-allocating $10K Pool Funds Must survive 2019 Budget Approval Lobby Cost Estimate Construction & Upgrades (proposals) $65,581 Plumbing, Electric, Painting Lobby Décor (Estimate) $ 14,000 Front Doors (Estimate) $ 23,000 Designer Support (Allocation) $ 2,000 $104,581