City of Pacifica 2017-18 General Fund Budget General Government Lorenzo Hines Jr. City Manager s Office May 2, 2017 City of Pacifica 1
General Government 2017-18 DRAFT Budget Mission We strive to manage and support the overall guidance of City operations with the highest integrity, greatest efficiency and most robust responsiveness possible. Overview: General Government combines the services and activities of the City Council, the City Manager s Office, the City Attorney s Office, Economic Development and the City Clerk, and all administrative functions. City of Pacifica 2
General Government 2017-18 DRAFT Budget Amended Proposed 2015-2016 2016-2017 General Fund Expenditures: City Council $ 142,000 $ 144,000 City Manager/City Clerk 889,200 860,000 City Attorney 500,000 500,000 Economic Development 285,000 216,000 Finance 844,000 905,000 Information Technology 697,000 709,000 Human Resources 662,000 546,000 General Fund Expenditure Totals $ 4,019,200 $ 3,881,000 General Fund Cost Recovery: General Fund Expenditure Total $ 4,019,200 $ 3,901,000 General Fund Departmental Revenue Total $ 137,000 $ 123,000 Cost Recovery 3.4% 3% Total Staffing for Department (FTE) 14 15 City of Pacifica 3
City of Pacifica 2017-18 Budget Planning Department Tina Wehrmeister, Director Planning, Building, Code Enforcement Divisions May 2, 2017 City of Pacifica 4
Department Divisions: Planning Department 2017-18 Budget Planning: supports and implements the General Plan, Zoning Ordinance and associated development regulations; processes development applications; completes special projects consistent with adopted City Council goals. Staffs the Planning Commission, Open Space & Parkland Advisory Committee, Library Advisory Committee, and Rent Advisory Task Force. Building: issues permits for all new construction and provides plan check and inspection services. Code Enforcement: investigates and acts on complaints of Code violations received from the general public. City of Pacifica 5
Planning Department 2017-18 Budget Permit Activity: 2014 2015 2016 Planning Division* 30 90 50 Building 1,500 1,763 1,599 * Includes all types of entitlement applications including new uses in existing structures or modifications to existing structures. Excludes study sessions and permit extensions. Figures do not include appeals to City Council. City of Pacifica 6
Council Work Plan Assignments: Rent Stabilization & Just Cause Eviction Sea Level Rise (Adaptation Planning and LCP Update) Climate Action Plan Marijuana Policy General Plan Update Short-term Rentals Affordable Housing Needs New Library Planning Department 2017-18 Budget Establish Priority Development Area City of 7 Pacifica
Department Goals Planning Department 2017-16 Budget Continue to improve administrative procedures to provide the best service possible. Support economic development projects such as Beach Blvd., and Palmetto revitalization. Continue to process development entitlement applications Modernize and streamline Building and Planning application processing procedures. Support employee technical proficiency through training and implementing industry best practices. City of Pacifica 8
Planning Department 2017-18 DRAFT Budget Amended Proposed 2016-2017 2017-2018 General Fund Expenditures: Planning $ 1,561,900 $ 1,581,300 Building Services 604,600 577,200 Code Enforcement 289,500 307,000 General Fund Expenditure Totals $ 2,456,000 $ 2,465,500 General Fund Cost Recovery: General Fund Expenditure Total $ 2,456,000 $ 2,465,000 General Fund Departmental Revenue Total $ 2,232,000 $ 1,884,000 Cost Recovery 91% 76% Total Staffing for Department (FTE) 7 7 City of Pacifica 9
City of Pacifica 2017-18 DRAFT Budget Department of Public Works Van Dominic Ocampo Director of Public Works/ City Engineer May 2, 2017 City of Pacfica
CITY OF PACIFICA Department of Public Works Engineering and Field Services Waste Water Collections and Plant Operations City of 11 Pacifica
Public Works Department 2017-18 Budget Engineering & Field Services Mission: To maintain and repair City infrastructure in an efficient and costeffective manner while providing a high level of customer service and a safe work environment for residents, visitor and City employees; to maintain parks, play fields and medians throughout the City and establish programs for the improvement of existing facilities; to clean beaches for all to enjoy; and provide City departments with safe and reliable means of transportation, facilities and equipment use. City of Pacifica 12
CITY OF PACIFICA ENGINEERING SERVICES - MAJOR TASKS Plan, design and manage construction of City Capital Improvement Projects Provide Current Development Review and Field Inspections Provide transportation planning and traffic engineering services to the public and other departments Provide encroachment permit plan review & field inspection Prepare application for Federal, State & County Grants Provide emergency management and technical services during natural disasters Implement the City s Stormwater Pollution Prevention Program and comply with the Municipal Regional Permit Maintain City Mapping System City of Pacifica 13
CITY OF PACIFICA FIELD SERVICES - MAJOR TASKS Maintain and repair City infrastructure, e.g. local streets, buildings, streetlights, storm drainage. Maintain parks, recreational facilities, and beaches Preserve the City s natural resources and protect wildlife First responders in times of natural disasters and emergencies such as flooding, mudslide, as well as hazardous material spills and vehicular accidents Maintain City vehicles & equipment Implement the City s vehicle and equipment replacement program Maintenance of City of Pacifica and North County Fire Authority Fire Engines Perform quarterly inspections on 18 heavy-duty vehicles to comply with CHP regulations, maintaining a 100% satisfactory rating Maintenance of all City facility back up generators City of Pacifica 14
CITY OF PACIFICA Field Services - Statistical Data 90 center miles of city streets 145 miles of street curb and gutters 732 traffic signs 290,000 linear feet of storm drain pipes with 989 storm drain inlets 37 City buildings totaling over 155,000 square feet of area 5 signalized intersections 2017 streetlights 10,000 linear feet of roadway striping and 8,350 square feet of pavement markings City of Pacifica 15
CITY OF PACIFICA Field Services Facilities Maintains 16 Parks and Playgrounds totaling over 140 Acres 17 Public Restrooms and 8 Public Showers 5 Major Sports Fields 37,000 Feet of Multi- Purpose Trails 1200 Street Trees Pacifica Municipal Pier 17 Street Landscape Area 10 Parking Lots 3 Seawalls Over 31,000 feet of City Owned Hillside Drainage System Prepare and Maintain Department of Pesticide Regulation (DPR) Reports Maintain over 63,000 linear feet of Creeks, Streams and Canals for proper drainage Maintain over 6 Miles of Beaches City of Pacifica 16
CITY OF PACIFICA Public Works- Facts & Info Worth Noting Statistics show that 92% of Pacifica s residents will directly interact with a Public Works staff member within their time of residence in the City This is more than PD & Fire combined There is always a Public Works staff member on stand-by 24 hours a day, 365 days a year. In addition, all Engineers and Public Works Managers can be called upon to respond to any and all emergencies 24/7 The number of staff within Field Services has dropped from 33 FTE s in 2000 to 21 in 2016 As of 2015, Average Pavement Condition Index has further dropped from 59 to 55 since 2012, Optimum PCI is 85. Projected to continue to fall. Cost to repair increases exponentially as PCI falls City of Pacifica 17
Public Works Department Highlights Highlights of Fiscal Year 2016-17: Successful response to more than 150 storm related assistance requests in connection with the 2017 winter storms. No flooding claims received Completion of the Beach Blvd. Seawall repair project Completion of the 310 Esplanade Demolition Completed construction of the Milagra Sink Hole Repair Project Completed repairs of the Pier Guardrails Award of construction contract for the Palmetto Streetscape Project Commenced design of the Frontierland Park Parking Lot Project Acquired $150,000 in Federal grant from ACE for the Esplanade Seawall, Beach Blvd Seawall, and Milagra Outfall Acquired HMGP Grant for 310-330 Esplanade Seawall & 528-532 Esplanade Demolition 18
Before Public Works Department Highlights After 19
Before Public Works Department Highlights After 20
Public Works Department Highlights What to expect for the upcoming year: Completion of the Palmetto Streetscape Project Completion of the Frontierland Park Parking Lot Project Demolition of 528 & 532 Esplanade Completion of the 500 Esplanade Revetment Project Completion of the repair of the Milagra Creek outfall No paving projects 21
Public Works Department Unfunded Projects Project Name Contractual Services for Grant Support for Beach Blvd Seawall per Council Desire Contractual Services for Chit Chat Café Improvements (bathroom doors & dividers) Fibar and Signage at City Parks per Health and Safety Code section 115725-115735 Contracted Tree Maintenance in City Parks to Eliminate Hazards Amount $20,000.00 $20,000.00 $60,000.00 $20,000.00 Esplanade Trail Rehabilitation $70,000.00 Total $190,000.00 22
Public Works Department 2017-18 Budget Change in personnel for Engineering Division: Reclassify Assistant Engineer to Associate Engineer Equates to a cost savings of $1,800 per year City of Pacifica 23
Public Works Department 2017-18 DRAFT Budget Amended Proposed 2016-2017 2017-2018 General Fund Expenditures: Engineering Services $ 692,000 $ 837,000 Streets & Traffic Maintenance Services 500,400 852,300 Building Maintenance & Improvement Services 496,000 482,200 Pier and Beaches Maintenance 114,000 160,100 City Parks and Playfields 987,500 994,500 Street Light Services 27,000 27,300 General Fund Expenditure Totals $ 2,817,000 $ 3,353,400 General Fund Cost Recovery: General Fund Expenditure Total $ 2,817,000 $ 3,353,400 General Fund Departmental Revenue Total $ 189,000 $ 244,500 Transfer In from Other Funds $ 551,000 Cost Recovery 6.7% 24% Funded FTE 26 26.5 City of Pacifica 24