What s New Sage UBS version 9.9.3.7 Release Date: 25 May 2018 V9.9.3.7 Updates The following enhancements are being released: EULA / EURA / Privacy Policy - General Data Protection Regulation Royal Malaysia Customs Department new GST Changes as at 05.02.2018 Enhancement EULA / EURA / Privacy Policy New EULA / EURA / Privacy Policy is been updated for General Data Protection Regulation, or GDPR. For existing company, you may view the content via Help View EULA / EURA / Privacy Policy. For new installation, you may view the content in End-User License Agreement. What is GDPR? The General Data Protection Regulation ( GDPR ) is the new legal framework that will come into effect on the 25th of May 2018 in the European Union ( EU ), and will be directly applicable in all EU Member States from that date. The GDPR s focus is the protection of personal data, i.e. data about individuals, and builds on existing data protection laws, setting out the responsibilities of businesses in relation to the personal data they collect, hold, transmit and otherwise use. The GDPR is extra-territorial in nature and applies not just to organizations within the EU who process the data of individuals but also organizations outside the EU who offer goods or services to individuals in the EU, or who monitor the behaviour of individuals in the EU. Because the EU is a trading partner of most countries, the GDPR s wider scope means it has implications for many businesses worldwide, and will effectively require them to be compliant if they wish to operate in EU member states either directly or as a third-party for others. As one example, if a company based in the United States, or another non-eu country, collects or processes personal data of any employee, prospect, customer, partner, or supplier that is based in the EU, that company will need to be compliant with the GDPR.
2 Sage UBS You can view the latest EULA update at: a. During Sage UBS Installation process: b. In Accounting Help View EULA / EURA / Privacy Policy
Sage UBS c. In Inventory & Billing Help View EULA / EURA / Privacy Policy 3 333
4 Sage UBS Royal Malaysia Customs Department announced new GST changes as at 05.02.2018 Sage UBS is now enhanced with the new GST changes as announced by RMCD on 05.02.2018. For more information, please click on the link below: http://gst.customs.gov.my/en/rg/siteassets/accounting_software/guide%20on%20accounting%20software%20- %20%2005%20Feb%202018.pdf Listed below are the areas affected by the GST changes made in Sage UBS: - Add New Tax Method - Update Tax Code Maintenance - GST 03 Return Form Format Update - Update Taxpayer Access Point (TAP) File Format
Sage UBS 5 Add New Tax Method New tax method is enhanced in Sage UBS to cater for the GST 03 mapping Field 14 and Field 15. Tax Method (Full Name) Tax Method (Short Name) GST 03 Mapping Supply Other Supplies OS Field 15 Total Value of Other Supplies Tax Method (Full Name) Tax Method (Short Name) GST 03 Mapping Purchase New Import Under Special Scheme NIS Field 14 Total Value of goods imported under ATS Update Tax Code Maintenance New tax method is updated in Tax code maintenance for mapping: Malaysia Tax % Description Tax Method Code IS 0 Imports of goods under Approved Trader Scheme (ATS) whereas the payment of GST chargeable is NIS New Import Under Special Scheme suspended on the goods imported. OS 0 Out of scope supplies under GST legislation. OS Other Supplies OS TXM 0 Out of scope supplies made outside Malaysia OS Other Supplies which will be taxable if made in Malaysia. GS 0 Disregarded supplies under GST legislation. OS Other Supplies SR JWS 0 Supplies under Approved Jeweller Scheme (AJS) OS Other Supplies NTX 0 Supplies with no tax chargeable. OS Other Supplies 555
6 Sage UBS Deactivate and Active Tax Code Update With the new GST changes, Sage UBS is enhanced to activate and deactivate the tax code accordingly, especially those which no longer in use for GST 03 mapping. Activate Tax Code: Malaysia Tax Code % Description New GST 03 Mapping IM-CG 6 Importation of capital goods with GST incurred. - Field 6a & 6b: Input Tax - Field 16: Value excluding Tax 6b: Input Tax Deactivate Tax Code: Malaysia Tax % Description New GST 03 Mapping Code EP 0 Purchase in relation to exempt supply need GST - legislation RP 0 Relief Purchase under GST legislations. - GP 0 Purchase transaction which disregarded under GST legislation. -
Sage UBS Update GST Return Format: Page 2 7 GST Return Format Page 2 Update of Field No. 15. Location at: View GST Return History Print GST Return Page 2 Below is the sample of GST Return Format: Page 2: SAMPLE Update Taxpayer Access Point (TAP) File Format Sage UBS is now updated with the latest TAP file format with a total of 25 columns format. Below is the sample text file generated from Sage UBS: SAMPLE ****** End ****** 777
V9.9.3.6 Updates The following enhancements are being released: Change Ref. No for Goods Received Note, Purchase Debit Note, and Purchase Credit Note Export Ledger to Excel With GST Info What s New Sage UBS version 9.9.3.6 Release Date: 19 th January 2018 Change Ref. No for Goods Received Note, Purchase Debit Note, and Purchase Credit Note New selections are made available in [Change Reference No.] screen. You can now change reference number for transaction type as listed below: i. Goods Received Note ii. Purchase Debit Note iii. Purchase Credit Note How? 1. Go to Inventory & Billing Housekeeping Run Setup Administrative tools Tools C. Change Reference No. 2. Select transaction type, key in old and new reference number 3. Click on [Apply] button Important Note For posted transaction, reference number in Accounting module will be updated automatically after successfully changed in Inventory & Billing. This is to ensure same information can be updated correctly in both modules for the same set of transaction. Alert message will be prompted if there is any posted transaction found. Export Ledger To Excel With GST Info New sorting function has been added in Export Ledger To Excel (With GST Info) report. All transactions show in this report will be sorted by date.
2 Useful Fixes No Case ID Solution Area Brief Description 1 187-174620 GST Issue: Loss amount is added in the calculation of GST Return field 12 Sage UBS Resolve: Loss amount will exclude in the calculation of GST Return field 12 2 316-151761 Sales Report Issue: Incorrect amount shows in Year Sales report Resolve: To exclude the extra tax from the transaction 3 316-165722 Inventory Report Issue: Different figure shown in Trace Item Cost & Value before and after run year end process Resolve: Same figure will be shown before and after run year end processing 4 321-140015 Performance Issue: Not able to process year end (stopped at 2%) Resolve: Is able to run year end process successfully 5 322-174510 Posting Issue: Imbalance entry preview before posting for foreign currency transactions with more than 6 decimals Resolve: Both debit and credit are tally for foreign currency transactions with more than 6 decimals 6 353-158896 Year End Issue: Not able to process year end (stopped at 2%) Resolve: Is able to run year end process successfully 7 354-144092 GST Issue: Wrong amount shown in GST Return Bad Debt Recovered field due to rounding adjustment Resolve: Correct amount will be shown in GST Return Bad Debt Recovered field 8 354-171645 RTE Issue: RTE when insert transaction in workstation machine. Resolve: No error when insert transaction in workstation machine. 9 366-170808 GST Issue: Duplicate transaction show in GAF file under P paragraph Resolve: No duplicate transaction show in GAF file under P paragraph 10 366-181083 Sales Report Issue: Wrong discount amount show in Invoice Resolve: Correct discount amount will be shown in Invoice
Sage UBS 3 No Case ID Solution Area Brief Description 11 378-155339 GST Issue: GST-03 item 16 outside green button does not include negative amount transaction Resolve: Enhanced the calculation engine on getting the sign (+/-) 12 378-158850 GST Issue: Description from TFM vs Lampiran 2 does not same Resolve: Same output will be shown 13 378-175581 GST Issue: Major Industry Code disappear after save in TFM when review again the transaction. Resolve: Major Industry Code remain unchanged after save in TFM when review again the transaction. 14 380-175535 GST Issue: TX amount that generate from GAF File and Tap File is not tally. Resolve: Fixed the calculation in GAF for followed the GST report to show negative amount and to tally with TAP file. 15 386-177700 RTE Issue: RTE when trying to view the details for Total Value of Capital Goods Accuired in GST Return Listing. Resolve: Is able to view the report without error 16 386-180681 RTE Issue: System prompt error 'Syntax error' upon converting Invoice Listing to excel if user tick on Sales By Group (Excel). Resolve: No error message when converting Invoice Listing to excel 17 386-184133 Posting Issue: Imbalance entry preview before posting Supplier Invoice Resolve: Both debit and credit are tally for Supplier Invoice 18 388-164259 GST Issue: Description from TFM vs Lampiran 2 does not same Resolve: Same output will be shown 19 394-166838 RTE Issue: Error message prompt when trying to insert transaction in Transaction File Maintenance Resolve: No error message prompt and successfully insert transaction in Transaction File Maintenance 20 395-166827 GST Issue: Column 17 Bad Debt Relief in GST Return shows extra 5 cents compared with outstanding amount for the specific transaction Resolve: Fixed the calculation for Column 17 333
4 Sage UBS No Case ID Solution Area Brief Description 21 401-176930 GST Issue: Duplicate entry shown in Bad debt AP - Input tax adjustment Resolve: Added condition to eliminate duplicate entry caused by same reference number used for output tax adjustment and Input tax adjustment. 22 401-180482 Posting Issue: Imbalance amount in Debit and Credit before posting foreign currency transaction Resolve: Both debit and credit are tally for foreign currency transaction 23 401-181815 GST Issue: Incorrect amount show in GST Return Bad Recovered Field Resolve: Fixed the function that generate data from Bad Debt, Fixed the calculation in the green button. ****** End ******
What s New Sage UBS version 9.9.3.5 Release Date: 18 th September 2017 V9.9.3.5 Updates The following enhancements are being released: Maybank2E-RC Biz Payment File Foreign Currency Payment Imported Services Maybank2E-RC Sage UBS in now integrated with Maybank2E where user can conveniently create payment; check payment history and generate report from within the accounting system. This feature can enter via Accounting Creditors Electronic Banking Maybank2E Maybank2E-RC You are now allowed to maintain your favourite account into Bank Account Maintenance. With this feature, you can minimize the processing time as duplicate information to be keyed in can be skipped by just select from the maintenance screen. Other than that, Transaction Approval option is now made available for better control and security. With this feature, all Maybank2E-RC transaction created are not allowed to generate payment file before approve by Admin. Bank Account Maintenance: Transaction Approval:
2 Foreign Currency Payment New payment option is now made available and you are giving an option to issue payment for either local currency supplier or foreign currency supplier. Please take note that there is no changes in option Creditor Invoice (Local), which is referring to the original payment for creditor invoice. Sage UBS
Sage UBS 3 Imported Services Imported Services related function has been restructured to compliance with the new changes from KASTAM. In GST context, where there is a supply of imported services, the time of supply for the recipient of the supply is treated as being the earlier of: i. date of invoice issued by the supplier who belongs in a country other than Malaysia or who carries on a business outside ii. Malaysia; or date of payment made by the recipient. If the recipient is a taxable person with effect from 01/01/2016, he has to declare both input tax and output tax in his GST return and pay the tax not later than the last day of the following month after the end of his taxable period for the imported services at the earlier of the payment made for the supply of imported services or the date of the invoice issued by the supplier who does not belong in Malaysia. Example: Alpha Sdn Bhd (Alpha) engages the services from Zenith Pte Ltd (Zenith) in Singapore to upgrade their accounting software. Zenith sends his software engineer to Alpha to do job on 01/02/2016. The job is completed on 15/02/2016 and Zenith issues an invoice to Alpha on 18/02/2016. Alpha makes the payment on the 30/03/2016. Alpha (monthly return) had to declare both input tax and output tax in his GST return for February 2016 and pays the tax by end of March 2016. Changes on the screen: New checkbox has been added for transaction entries below: i. Creditor Invoice (Local) ii. Creditor Invoice (Foreign) Changes on the double entries: i. Accounting Reverse charge entries will be created automatically upon save payment (both local and foreign currency) with Imported Service tag ii. Inventory & Billing Reverse charge entries will be created automatically upon post Supplier Invoice with Imported Service tag to Accounting Please refer to link below for more information: http://knowledge.sage.my/index.php?/article/aa-08064/12/sage-ubs/know-how-document-sage-ubs-gst-imported- Services.html 333
4 Useful Fixes Sage UBS No Case ID Solution Area Brief Description 1 301-171465 GST Issue: If the special account of the Cash Account did not put as PV, I&B cash sales transactions will not show in GAF after posting to Accounting Resolve: Cash sales transaction from I&B should be shown after posted to Accounting, regardless special account come with PV or without PV. 2 316-172377 GST Issue: Open status invoices (before offset) are listing at GST Bad Debt Recovered screen. Resolve: Only invoices (already offset) will show only at GST Bad Debt Recovered screen. 3 316-172864 GST Issue: Error shown when generating GAF file due to IM transaction without GST details is found Resolve: No error will be shown when generating GAF file if IM transaction without GST details is found 4 316-173153 GST Issue: Total amount not tally if compared between GAF, GST Return and GST Report due to CN/DN (coming from POS) not show in GAF file but GST Return and GST Report. Resolve: Three of these reports should have the same output. 5 323-170209 Sales Entry Issue: Excel format bottom DISCOUNT column not showing DISCOUNT amount. Resolve: Discount amount will show accordingly in excel format if preview on transaction with discount. 6 378-172288 GST Issue: Incorrect recovered amount shown in GST Bad Debt Recovered screen Resolve: Correct recovered amount should be shown in GST Bad Debt Recovered screen, 7 378-176192 GST Issue: Reversal transaction of prepayment show positive amount in GAF S line. Resolve: Reversal transaction of prepayment should show positive amount in GAF S line. 8 379-147110 Sales Entry Issue: Excel format bottom DISCOUNT column not showing DISCOUNT amount. Resolve: Discount amount will show accordingly in excel format if preview on transaction with discount. 9 386-172327 Foreign Currency Issue: Error shown when customer with foreign currency rate = 0.00 is been selected for an invoice. Resolve: Not allowed to proceed if foreign currency rate = 0.00 is found. 10 395-173112 Posting Issue: Posting process aborted due to GL account not found when try to post those transactions coming from Sage POS (linked to Sage UBS Inventory & Billing) even though all relevant GL accounts had been maintain correctly. Resolve: Should allowed to post if all relevant accounts are mapped correctly. ****** End ******
What s New Sage UBS version 9.9.3.4 Release Date: 10 th July 2017 V9.9.3.4 Updates The following enhancements are being released: Royal Malaysia Customs Department recommended new GST tax code Malaysia GST Import K1 Number and Export K2 Number GAF v2.0 Mobile License Royal Malaysia Customs Department recommended new GST tax code The new recommended GST tax codes are now added to the default tax codes list in Sage UBS. Malaysia Tax code Description Tax % Supply NTX Supplies with no tax chargeable. 0 OS-TXM Out-of-scope supplies made outside Malaysia which will be taxable if made in Malaysia. 0 Changes on tax code description. Malaysia Tax code Description Tax % Purchase TX-ES Purchase with GST incurred directly attributable to exempt supplies, and only applicable for partially exempt trader/mixed supplier. (Note: Rename of TX-N43) GP Purchase transactions which disregarded under GST legislation. 0 6 Changes on tax code mapping (tax method). Malaysia Tax code Description Tax % GST-03 Field Supply ZDA GS Exportation of goods from Malaysia to Designated Area (Pulau Langkawi, Labuan, & Pulau Tioman) which are subject to zero rated supplies. (By referring Customs Form No. 2 (K2), and/or other reference documents) Purchase transactions which disregarded under GST legislation. 6 11 Total Value of Export Supplies 0
2 Malaysia GST Import K1 Number and Export K2 Number Sage UBS Inventory & Billing module is now enhanced to allow to key in Import K1 Number and Export K2 Number at transaction entries below: Import K1 Number Supplier Invoice, Supplier Invoice + GRN Export K2 Number Sales Invoice, Cash Sales GAF v2.0 GAF v2.0 is made available at GAF Generator screen and it can be generated via Accounting Periodic GST Audit File GAF Generator.
Sage UBS 3 New elements heading added in GAF v2.0 Text Format Section Element C C C2_CompanyName C3_CompanyBRN C4_CompanyGSTNo C5_PeriodStart C6_PeriodEnd C7_GAFCreationDate C8_SoftwareVersion C9_GAFVersion P P P2_SupplierName P3_SupplierBRN P4_SupplierGSTNo P5_InvoiceDate P6_PostingDate P7_InvoiceNo P8_ImportK1No P9_LineNo P10_ProductDescription P11_PValueMYR P12_PGSTValueMYR P13_TaxCode P14_FCYCode P15_PValueFCY P16_PGSTValueFCY S S S2_CustomerName S3_CustomerBRN S4_CustomerGSTNo S5_InvoiceDate S6_InvoiceNo S7_ExportK2No S8_LineNo S9_ProductDescription S10_SValueMYR S11_SGSTValueMYR S12_TaxCode S13_Country S14_FCYCode S15_SValueFCY S16_SGSTValueFCY L L L2_TransactionDate L3_AccountID L4_AccountType L5_AccountName L6_TransactionDescription L7_EntityName L8_TransactionID L9_SourceDocID L10_SourceType L11_Debit L12_Credit L13_RunningBalance F F F2_CountPRecord F3_SumPValueMYR F4_SumPGSTValueMYR F5_CountSRecord F6_SumSValueMYR F7_SumSGSTValueMYR F8_CountLRecord F9_SumLDebit F10_SumLCredit F11_SumLCloseBalance XML Format Section Element Purchase <Purchase SumPurchaseValueMYR="" SumPurchaseGSTValueMYR="" CountPurchaseRecord=""> Supply <Supply SumSupplyValueMYR="" SumSupplyGSTValueMYR="" CountSupplyRecord=""> GLData <GLData SumLedgerDebit="" SumLedgerCredit="" CountLedgerRecord="" SumLedgerClosingBalance="" > New field added in GAF v2.0 (Text and XML format) Element Element Name Header Comment P Records Element 4 Supplier GST Number P4_SupplierGSTNo GST registration number of company from which purchase was made (If any) 6 Posting Date P6_PostingDate Posting Date (Format: dd/mm/yyyy ) S Records Element 4 Customer GST S4_CustomerGSTNo No made (If any) 7 Export Declaration Number GST registration number of company from which supply was S7_ExportK2No Export Declaration Number. (e.g., Customs Form No. 2) L Records Element 4 Account Type L4_AccountType Type of account- Profit and Loss (PL) or Balance Sheet (BS), or Retained Earnings (RE) 333
4 Mobile License Mobile license feature has been restructured to be more user friendly. Instead of individual module, you can now INSTALL or UNINSTALL mobile license by using only one screen - via log in screen, for both Accounting & Billing modules. Sage UBS *Important Note: Mobile License entry in the individual module (both Accounting & Billing) will be permanently disable and all installation or uninstallation of Mobile License shall be via log in screen. Useful Fixes No Case ID Solution Area Brief Description 1 293-133967 Sales Report Issue: Costing amount did not shown correctly in Profit Margin Report Resolve: Correct cost will be shown in Profit Margin Report. Please take note that stand alone GRN will not show cost amount as there is no cost updated from PO or Supplier Invoice. 2 301-139886 GST Issue: At GAF L section, description field and reference number fields showing same info. Resolve: At GAF L section, description field and reference number should show the correct info based on the respective transaction. 3 301-156710 GST Issue: All running balance amount sum up together (column F11) for each single line in L section Resolve: Only closing balance for each GL account should sum up together 4 301-167608 GST Issue: Incorrect foreign currency amount shown in GAF for transaction key in via Transaction File Maintenance Resolve: Correct foreign currency amount shown in GAF for transaction key in via Transaction File Maintenance
Sage UBS 5 5 316-144450 Posting Issue: Incorrect grouping of project / job code for multiple project / job codes Resolve: Correct grouping will be applied to different GL for multiple project / job codes 6 316-156844 RTE Issue: RTE shown when try to print barcode (after run the print control process). Resolve: Able to print barcode successfully without error. 7 316-159816 RTE Issue: Error shown when try to calculate cost of sales for Moving Average costing method Resolve: Able to calculate cost of sales without error 8 316-164332 GST Issue: 0.00 amount shown under GST column (Sales Transaction) if filtered document date is out of the range of current taxable period. Resolve: Correct amount shown under GST column (Sales Transaction) if filtered document date is out of the range of current taxable period. 9 316-170619 GST Issue: Unable to generate GAF due to generating time is too long. All records under S section are not showing. Resolve: Improved the performance on generating file. Records under S section are shown. 10 316-170938 GST Issue: Incorrect GST amount posted to Accounting if more than 1 project/job code under one transaction. Resolve: Correct amount will be shown after un-post and re-post process is completed. 11 354-159466 GST Issue: Negative amount of Input Tax (key in via Transaction File Maintenance) showing positive amount in GAF. Resolve: Correct amount will be shown as per user key in. 12 354-167230 GST Issue: Negative amount of Input Tax (key in via Transaction File Maintenance) showing positive amount in GAF. Resolve: Correct amount will be shown as per user key in. 13 378-148024 RTE Issue: Error shown when try to calculate cost of sales for Moving Average costing method Resolve: Able to calculate cost of sales without error 14 378-148078 RTE Issue: Error shown when try to calculate cost of sales for Fixed Cost costing method Resolve: Able to calculate cost of sales without error 15 378-148082 GST Issue: Source document with different reference number but having same first 8 characters will be cut to 8 characters only after posted to Accounting. Resolve: Fixed the posting function by resizing the field to 40 character. 16 378-149737 GST Issue: Amount MYR show in tax invoice different 1 cent vs transaction posted to Accounting. Resolve: Same amount shown in Tax Invoice vs double entries posted to 555
6 Sage UBS Accounting. 17 380-142090 GST Issue: Amount MYR show in tax invoice different from transaction key in via Transaction File Maintenance. Resolve: Same amount shown in Tax Invoice and the transaction key in via Transaction File Maintenance. 18 380-163653 License Issue: Licensed expired due to different date format capture different type of date system. Resolve: Same set of information will be pass to server for different date system. 19 387-166703 Posting Issue: When there is a discount received in Purchase Debit Note and Purchase Credit Note, both documents are taking the account code from Sales Discount field in General Setup instead of Purchase Discount field. Resolve: When there is a discount received in Purchase Debit Note and Purchase Credit Note, both documents should take the account code from Purchase Discount field in General Setup during Preview screen before posting. ****** End ******
What s New Sage UBS version 9.9.3.3 Release Date: 28 th March 2017 V9.9.3.3 Updates The following enhancements are being released: Maybank2U Biz Bank Manager & Auto Bank Reconciliation GST Bad Debt Relief Foreign currency transactions GST Bad Debt Relief (AR) / GST Bad Debt Relief (AP) New message Excel format with GST information fields Maybank2U Biz Bank Manager & Auto Bank Reconciliation Sage UBS in now integrated with Maybank M2U Biz where user can: [a] conveniently create payment; check payment history and generate report from within the accounting system; and [b] perform auto bank reconciliation to ease the otherwise tedious manual reconciliation work. This new function is made available via Accounting Creditors Electronic Banking Bank Manager. Please refer to link below for more information: http://knowledge.sage.my/index.php?/article/aa-08038/0/know-how-maybank-m2u-biz.html
2 GST Bad Debt Relief Foreign currency transactions Foreign currency transactions overdue 6 months are now included in the transaction screens listed below: Sage UBS GST Bad Debt Relief GST Bad Debt Recovered Output Tax Adjustment Input Tax Adjustment GST Bad Debt Relief (AR) / GST Bad Debt Relief (AP) New message New label Note: All amount are in local currency is added to the transaction screens listed below: GST Bad Debt Relief GST Bad Debt Recovered Output Tax Adjustment Input Tax Adjustment Excel format with GST information fields You can now export the following reports in excel format with GST information: View Ledger Print Ledger Print Batch of Transaction Debtor Listing Creditor Listing
Sage UBS 3 Useful Fixes No Case ID Solution Area Brief Description 1 45-134024 Accounting entry Issue: After reverse, the count of Unmatch Receipts/CN is not increase. Resolve: After reverse, the count of Unmatch Receipts/CN is increase 2 93-148202 UI / Usability Issue: While folder with name = Sage UBS is opening. Sage UBS application not allowed to launch. Resolve: Sage UBS application launch successfully while folder with name = Sage UBS is opening 3 281-123362 Sales entry Issue: Cash Sales with discount amount not balance at posting preview screen. Resolve: Cash Sales with discount amount balance at posting preview screen. 4 316-134083 Accounting report Issue: Wrong reference no 2 showing in report if the sales transactions come with same Reference No 1 but different Reference No 2 Resolve: Correct reference number will be shown in report. 5 366-153656 UI / Usability Issue: System will not redirect back to [GST Dashboard] menu after click on other menu Resolve: Correct menu and information will be shown based on the selection (click) of user. ****** End ****** 333
Release Notes for Sage UBS Content This release notes covers two sections: 1. Progressive Enhancement (if any) 2. Issues that have been addressed Version 9.9.3.2 Release date: 27 th December 2016 Progressive Enhancements SageUBS Branding In line with our Sage corporate branding strategy, changes were made to the following screens: a. New Login Screen: b. Module Selection Screen:
c. New About Screen : d. New Shortcut Icon: Microsoft.NET Framework 4.5 Microsoft.NET Framework 4.5 is required to install in order to handle some enhancements of system. Download and installation process will automatically run through Online Update. Important note: Please take note that Windows will automatically restarts once the update is completed
Issues that have been addressed No Case ID Brief Description 1 354-146654 Under server environment, client machine is linked database with server machine, but client machine is considered as slow to sign in into server after clicked I&B. Solution : New flow is added in order to handle this issue. Instead of auto refresh in Inventory and Billing GST dashboard, user will now need to refresh manually. 2 354-146789 Even though there is valid license for Inventory & Billing, but unable to log into I&B module if Accounting license was expired due to data files upgrade is required from Accounting module. Solution : Regardless valid or non-valid license in Accounting module, if there is valid license in I&B, system should allow to log into I&B. 3 378-149155 Error message Variable TYPE is not found shown when importing the generated glpost9.dbf from SagePayroll Solution : Change on the checking flow. System will still allowed to proceed if field is not exist in SagePayroll but in SageUBS. *** END ***
Release Notes for Sage UBS Content This release notes covers two sections: 1. Progressive Enhancement (if any) 2. Issues that have been addressed Version 9.9.3.1 Release date: 07 th October 2016 Progressive Enhancements Royal Malaysian Customs Department recommended new GST tax codes The new recommended GST tax codes are now added to the default tax codes list in SageUBS. Malaysia Tax code Purchase IM-CG Description Tax % GST-03 Field Import of goods with GST incurred for a capital goods acquisition. 6 6a - total taxable purchase amount 6b - total input tax 16 - total excluding GST IM-RE NP RP Import of goods with GST incurred that is not directly attributable to taxable or exempt supplies (Residual input tax). Matters to be treated as neither a purchase of goods nor a purchase of services, and no GST incurred. Relief Purchase under GST legislations. (e.g., purchase of RON 95 petrol & Diesel) 6 6a - total taxable purchase amount 6b - GST claimable amount only 0-0 - TX-CG Purchase with GST incurred for capital goods acquisition. 6 6a - total taxable purchase amount 6b - total input tax 16 - total excluding GST TX-ER TX-ES Input tax allowed on the acquisition of goods or services by local authority or statutory body. Purchase with GST incurred directly attributable to nonincidental exempt supplies. (Note: Replace TX-N43) 6 6a - total taxable purchase amount 6b - total input tax 6 6a - total taxable purchase amount 6b - total input tax TX-FRS Purchase under Flat Rate Scheme. 2 6a - total taxable purchase amount 6b - total input tax TX-IES Purchase with GST incurred directly attributable to incidental exempt supplies. (Note: Replace TX-E43) 6 6a - total taxable purchase amount 6b - total input tax TX-NC GST incurred and choose not to claim the input tax. 6 -
Supply IES Incidental exempt supplies under GST legislations. (Note: Replace ES43) 0 12 - total exempted supply amount NS OS-ER Matters to be treated as neither a supply of goods nor a supply of services, and no GST chargeable. Out-of-scope supplies for Enforcement and Regulatory functions. 0-0 - OS-OV Out-of-scope supplies between overseas countries with other overseas country. 0 - SR-JS Supplies under Approved Jeweller Scheme (AJS). 0 5a - total taxable supply amount 5b - Nil / 0 SR-MS Standard-rated supplies under Margin Scheme. 6 5a - total taxable supply amount (on margin only) 5b - total output tax (on margin only) ZDA Exportation of goods from Malaysia to Designated Area (Pulau Langkawi, Labuan, & Pulau Tioman) which are subject to zero rated supplies. (By referring Customs Form No. 2 (K2), and/or other reference documents) 0 10 - total taxable supply amount The following changes have been made to the [GST Wizard- Additional questions] section. You can access this screen via GST Wizard Tax Code I would like assistance to simplify my tax codes No. Question Activate Tax code by answer [Yes] 6. Do you export any goods or services to Designated Area (Pulau ZDA Langkawi, Labuan, & Pulau Tioman)? 11. Do you import goods under Approved Trader Scheme (ATS)? IS 12. Do you purchase any goods under Flat Rate Scheme? TX-FRS 13. Do you provide both taxable and exempted supply? TX-CG IM-CG IM-RE TX-ES TX-IES TX-RE ES IES 14. Do you sell any goods under Margin scheme? SR-MS 15. Do you sell any goods under Approved Jeweller Scheme (AJS)? SR-JS 16. Are you the local authority or statutory body that supply enforcement and regulatory functions? TX-ER OS-ER
Important Notes on the following tax codes: [a] TX-E43, TX-N43 and ES43 Pending confirmation by JKDM on the cut-off date for these tax codes, TX-E43, TX- N43 and ES43, they will remain as active tax code in the system. If you do not wish to apply these tax codes, you may go to Accounting General Miscellaneous Files Tax Code Maintenance OR Inventory & Billing Maintenance Miscellaneous Files Tax Code Maintenance, to set them to Obsolete or Inactive as preferred. [b] TX-CG If new tax code (TX-CG) is used in your Mixed Supply Capital Goods related transaction, please DO NOT update Capital Goods maintenance as previously required as it will then result in duplication of records shown in GST-03, column 16) Total Value of Capital Goods Acquired. This is due to the additional reference made in GST-03 Return, column 16 for new tax code (TX-CG) applied in current transactions; while maintaining the reference to Capital Goods Maintenance for historical transactions on old tax code. This means, if old tax code is still being used for Mixed Supply Capital Goods related transaction, Capital Goods Maintenance must continue to be updated to ensure correct result will be shown in GST-03, column 16) Total Value of Capital Goods Acquired. Sorting of GST Bad Debt Relief Listing GST Bad Debt Relief listing is now enhanced to sort by Customer, followed by Document Date and Reference number.
GST Dashboard Good received pending invoices from suppliers When you are generating Supplier Invoice by selecting Goods Received Note from GST Dashboard, the Reference No. field has been enhanced to allow input up to 40 characters. Payment Knock Off Bills Payment Knock Off Bills screen is now enhanced to list out ONLY Supplier Invoice and Purchase Credit Note for selection.
Bad Debt Relief / Output Tax Adjustment i. Default Date Range The calculation of the default date range is now enhanced to follow application log in date instead of system date. ii. [Show Listing] button is now made available to allow you to refresh the information to be shown at the screen.
Bad Debt Recovered / Input Tax Adjustment The default date range is now enhanced to the format as below: Date From Blank Date To Application log in date Online Update Mechanism With this new online update mechanism, Sage will be able to deliver hotfix (an urgent fix to older version**) to you via online instead of replacing the files manually. ** subject to Sage obsolescence policy. For example: Your Sage Cover validity is until July 2016. Your system is eligible for version up to 9.9.3.0 only. On October 2016, Sage released a hotfix for version 9.9.3.0. With this new online update mechanism, your Sage UBS system will be updated accordingly with the hotfix.
Un-invoiced Delivery Order - Description New description has been introduced and will be shown in Transaction File Maintenance for the auto-generated double entries of Un-invoiced DO. Example: 1. Journal Description to be populated at Invoice To Be Issued GL A/C line will be Accrued Debtor Customer Name 2. Journal Description to be populated at Output Tax GL A/C line will be Accrued Debtor Customer Name 3. Journal Description to be populated at Discount GL A/C line will be Invoice to be Issued Customer Name 4. Journal Description to be populated at Accrued Debtor GL A/C line will be Invoice to be Issued Customer Name GST Return Start Date Taxable period Start date field is now enhanced to be non-editable field. All the changes made of this field must be via Accounting Housekeeping Setup General Setup GST Setting Next Filing Date Example: If your current taxable period is 01/08/2016 31/08/2016, you may change the next filing date to 01/09/2016 at GST Setting. After saved, start date will be populated correctly at GST Return, Taxable period Start date field.
GST Setting With GST / With Malaysia GST/ Malaysia GST New message has been introduced and will be shown when changing the setting With GST / With Malaysia GST / Malaysia GST Setting i. Enabling the setting set GST function ON - Applicable only in Accounting Company Profile and Inventory Company Profile ii. Disabling on the setting set GST function OFF - Applicable only in Accounting Country Setting, Accounting Company Profile and Inventory Company Profile
GST Imported Services GST Reversal i. New reference number will be assigned to GST Reversal journal entry for Imported Services Example: Ref. No. Description Taxable Sales Tax Collected Payment PV 00001 Payment 10000.00 0.00 Supplier Invoice Imported Services SINV 01 Tax Invoice 100.00 6.00 Ref. No. Description Debit Credit GST entries after Payment offset against Supplier Invoice PV 00001 (IS1) GST INPUT TAX SINV 01 6.00 PV 00001 (IS1) GST OUTPUT TAX SINV 01 6.00 Reverse adjustment entries after reverse out the Payment (offset) PV 00001 (IS-RV1) REVERSAL GST INPUT TAX SINV 01 6.00 PV 00001 (IS-RV1) REVERSAL GST OUTPUT TAX SINV 01 6.00 Transaction Limit V.Edit button V.Edit button is now disabled after transaction limit is reached. Please take note that this enhancement will be available in both Education and Trial Version ONLY. Transaction Limit Checking Real time checking is now made available in both Accounting and Inventory & Billing modules. No addition nor editing of transaction is allowed after transaction limit is reached. Please take note that this enhancement will be available in both Education and Trial Version ONLY.
Issues that have been addressed No Case ID Brief Description 1 37-135052 Number of Days for Un-Invoiced D.O. in GST Dashboard shown in Sage UBS Accounting module and Sage UBS I & B module are different. Solution : Number of Days for Un-Invoiced D.O. in GST Dashboard is fixed to show the same in both Sage UBS Accounting and Sage UBS I&B. 2 37-139604 The amount in Total field of "View" mode in GST Return Wizard at Part C : Additional Information shows 0.00 and not tally with the amount in Total field of "Add" mode or "Edit" mode in GST Return Wizard. Solution : The total in GST Return > Part C : Additional Information are the same whether is Add, Edit or View mode. 3 37-139636 Duplicate Imported Services transactions in GAF. Solution : Imported Services transactions no longer shown as duplicate records in GAF. 4 37-139682 The Edit button and V.Edit button are enable to perform data editing in the journal entry of GST Bad Debt Recovered, Input Tax Adjustment and Output Tax Adjustment. Solution : Editing of GST Bad Debt Recovered, Input Tax Adjustment and Output Tax Adjustment at Transaction File Maintenance had been disabled. 5 37-139735 The range of filtering dates does not reflect the outstanding invoice date (which the knock off process is done) which the system is going to perform GST Bad Debt Recovered entry on it. Solution : Start and End date of the date filtering are now changed to Blank and Today s date (log in date) respectively. 6 37-139751 The 2nd invoice has double value in Recover Amt and double GST Value at GST Bad Debt Recovered entry after the reversal process has been done for 2 invoices Solution : Correct output will be shown when running the Bad Debt Recovered process. 7 37-139811 The Recover Amt becomes double of Original Amt and the GST Value has become double in the 2nd record entry in the Input Tax Adjustment entry after perform the reversal process in the sequence of entry by entry and then perform the Input Tax Adjustment again in the sequence of entry by entry. Solution : Correct output will be shown when running the Input Tax Adjustment process.
8 37-139815 The Range of Dates Filtering is invalid to filter the records of outstanding invoices which more than 6 months Solution : Correct date range will be shown when creating the Bad Debt Relief related transactions (AP and AR). 9 37-140613 If users click on "Cancel" button in "Upgrade Data Files" function in Accounting module after the Backup File's Restore is completed, the system does not auto-prompt the users to restart the application and it does not auto-exit from the system. Solution : System will now restart automatically after restore process is completed. 10 37-140614 The Status of Tax Codes will be Auto-Reset to "Active" if users perform "File Organisation" or "Upgrade Data Files" in Accounting module. Solution : The Status of Tax Codes will not Auto-Reset to "Active" if users perform "File Organisation" or "Upgrade Data Files" in Accounting module. 11 37-140838 There is an overlapping in fields value of Reference and Refno in Print Ledgers report and View Ledgers report Solution : No overlapping in field value of Reference and Refno in Print Ledgers and View Ledger report. 12 37-140851 After refresh GST Dashboard, error is found in Lampiran 2 when clicking on "Show Listing" button. Solution : After refresh GST Dashboard, no error message is shown in Lampiran 2 when clicking on "Show Listing" button. 13 37-140872 The debtor's outstanding invoice which is outstanding for more than 6 month's is not listed in the GST Dashboard Bad Debt Relief. Solution : Issue fixed by running File Organization > Remove Unwanted Transaction 14 37-141337 The bills' item line No. of Purchase Debit Note, Purchase Credit Note & Purchase Return show in GAF do not follow its source documents Solution : The bills' item line No. of Purchase Debit Note, Purchase Credit Note & Purchase Return show in GAF are following its source documents
15 37-142484 System still allowed to reverse out the invoice (knocked off) after Bad Debt Recovered process is done for the selected invoice. Solution : System not allowed to reverse out the invoice (knocked off) after Bad Debt Recovered process is done for the selected invoice. 16 37-144035 The Product Version in GAF XML format shown as "Sage UBS Accounting 2014"; instead of "Sage UBS Accounting 2015". Solution : The Product Version in GAF XML format shown as "Sage UBS Accounting 2015" 17 37-144132 System shows the message of "Invalid Tax Code" if a valid tax code is keyed in in the Purchase Tax code field and Sales Tax Code field in Group Maintenance Solution : Message of "Invalid Tax Code" will be not show if a valid tax code is keyed in in the Purchase Tax code field and Sales Tax Code field in Group Maintenance 18 301-141300 Incorrect date range shown in Bad Debt Relief entry screen when Adding / Editing transaction Solution : Correct date range shown in Bad Debt Relief entry screen when Adding / Editing transaction 19 301-141573 Taxable period remain the same if user saved as draft earlier but saved as final later in GST-03 Solution : Correct taxable period will be changed if user saved as draft earlier but saved as final later in GST-03 *** END ***