MINUTES OF THE REGULAR COUNCIL MEETING HELD ON MAY 20, 2014

MINUTES OF THE REGULAR COUNCIL MEETING HELD ON MAY 20, 2014 Present were: Also present: Regrets: Also present: Mayor Sam Synard Deputy Mayor Al Spencer Councillor Mary Beth Farrell Councillor Ruby Hoskins Councillor Darlene LaFosse-Blagdon Councillor Leonard Pittman Councillor Lisa Slaney Dominic Lundrigan, Director of Recreation & Community Services Alje Mitchell, Director of Planning & Development Control Barbara Walsh, Director of Finance & Administration Dan Walsh, Manager of Outside Operations Petrina Power, Executive Clerk Dennis Kelly, Chief Administrative Officer Delegation, Planning & Development Paul Herridge, The Southern Gazette 1. Call to Order Mayor Synard called the meeting to order at 7:10 p.m. and welcomed everyone present. 2. Adoption of Agenda MMC 2014 05 20/001R Moved by Deputy Mayor Spencer, seconded by Councillor Farrell BE IT RESOLVED the agenda be adopted. carried unanimously. 3. Adoption of Minutes, April 15, 2014 MMC 2014 05 20/002R BE IT RESOLVED the minutes of the held on April 15, 2014, be adopted. carried unanimously. 1

, May 6, 2014 Councillor Farrell noted an error with MMC 2014 05 06/005R on page 3 the motion was seconded by Councillor LaFosse-Blagdon. As well, on page 17, MMC 05 06/044R was moved by Councillor Farrell. MMC 2014 05 20/003R Moved by Deputy Mayor Spencer, seconded by Councillor Pittman BE IT RESOLVED the minutes of the held on May 6, 2014, be adopted with the noted corrections. carried unanimously. 4. Business Arising from Regular Meetings There was no business from the of May 6, 2014, to bring forward. 5. Delegations Mayor Synard recognized a resident of Butler s Road who was present to discuss a proposal submitted to Council to operate a group home next to his residence. The resident voiced a strong objection to the proposal and advised he had a petition signed by other residents in the area objecting to the development. The resident advised that the area is a quiet cul-de-sac occupied primarily by senior residents. Their homes are their investment and it was felt that a group home in the area will devalue that investment. As well, it was noted that there is no Town sewer in the area and water services are minimal; a group home would put further strain on the area. Mayor Synard advised that the proposal was only received last week and reviewed by the Planning & Development Committee on May 15 th. The application will be deferred for further information and Blue Sky, the operator of the group home, will be given an opportunity to provide further information regarding their proposal at the next Planning & Development Committee meeting on May 29 th, which residents of Butler s Road are welcome to attend. 6. Committee Reports Planning & Development Committee Councillor Slaney reviewed the minutes of the Planning & Development Committee meeting held on May 15, 2014. 2

MMC 2014 05 20/004R BE IT RESOLVED that an application received from a resident to obtain Crown Land in Jean de Baie Country measuring 100 x 100 for the purpose of constructing a seasonal residence be approved subject to Crown Lands and as per no objects to a discretionary use ad. carried unanimously. MMC 2014 05 20/005R BE IT RESOLVED that an application received from Thomas Amusements Inc. to operate an amusement park, with rides, games and food concessions, on the Peninsula Mall Parking Lot from June 19 th to 21 st, 2014, be approved. carried unanimously. MMC 2014 05 20/006R BE IT RESOLVED that an application received from a resident to construct a residence measuring 12.2m x 9.6m x 5.81m at 718-720 Ville Marie Drive be approved, subject to sewer system design approval and site inspection. carried unanimously. MMC 2014 05 20/007R BE IT RESOLVED that an application received from a resident to construct extension measuring 14 x 24 to existing accessory building at 168 McGettigan Boulevard be approved. carried unanimously. 3

MMC 2014 05 20/008R BE IT RESOLVED that an application received from a resident to construct an accessory building measuring 24 x 28 at 28 Main Street, Little Bay be approved. carried unanimously. MMC 2014 05 20/009R BE IT RESOLVED that an application received from a resident to construct accessory building measuring 14 x 24 at 14 King s Road be approved. carried unanimously. MMC 2014 05 20/010R BE IT RESOLVED that an application received from a resident to construct accessory building measuring 32 x 32 at 925 Ville Marie Drive be approved. carried unanimously. MMC 2014 05 20/011R BE IT RESOLVED that an application received from a resident to construct accessory building measuring 14 x 18 at 732 Ville Marie Drive be approved. carried unanimously. MMC 2014 05 20/012R BE IT RESOLVED that an application received from a resident to construct an attached accessory building measuring 16 x 24 onto existing residence at 13 Power s Road, Mooring Cove be approved, subject to site inspection. carried unanimously. 4

MMC 2014 05 20/013R BE IT RESOLVED that an application received from residents to construct accessory building measuring 20 x 16 at 91A Ville Marie Drive be approved, subject to site inspection. carried unanimously. MMC 2014 05 20/014R BE IT RESOLVED that an application received from residents to construct accessory building measuring 10 x 14 at 12 Basin Crescent be approved, subject to site inspection. carried unanimously. MMC 2014 05 20/015R BE IT RESOLVED that an application received from a resident to obtain Crown Land on the Northwest Trail measuring 300 x 150 for the purpose of constructing a seasonal residence be advertised as a discretionary use in a Rural Zone. carried unanimously. MMC 2014 05 20/016R BE IT RESOLVED that an application received from Care Givers Inc. to operate a four (4) bed Group Home at 31-33 Butler Road be deferred for more information. carried unanimously. Finance Committee Deputy Mayor Spencer reviewed the minutes of the Finance Committee meeting held on May 15, 2014. 5

MMC 2014 05 20/017R BE IT RESOLVED approval be given to pay a voluntary levy (invoice no. 2014 PLC 5) to the Heritage Run Tourism Association to promote tourism on the Burin Peninsula with the understanding that the levy will be paid at a rate of $0.40 per capita based on a population of 5,506 residents as per the 2011 Census for a total of $2,202.40. carried unanimously. MMC 2014 05 20/018R Moved by Deputy Mayor Spencer, seconded by Councillor Pittman BE IT RESOLVED approval be given to support the RCSCC 121 Mary Rose as they celebrate their 61st Annual Ceremonial Review through the purchase of a full page ad in their Annual Ceremonial Review booklet at a cost of $100.00. carried unanimously. MMC 2014 05 20/019R BE IT RESOLVED approval be given for Mayor Synard to attend the Urban Municipalities Committee meeting scheduled to take place in Clarenville on June 6 th and 7 th, 2014. carried unanimously. MMC 2014 05 20/020R Moved by Deputy Mayor Spencer, seconded by Councillor LaFosse-Blagdon BE IT RESOLVED approval be given for the Town to sponsor a five person golf team at the 16 th Annual John P. Coady Memorial Golf Tournament, hosted by the Burin Peninsula Chamber of Commerce, scheduled for May 30, 2014, at Grande Meadows Golf Course at a cost of $250.00. carried unanimously. 6

MMC 2014 05 20/021R Moved by Deputy Mayor Spencer, seconded by Councillor Pittman BE IT RESOLVED approval be given to sponsor a presentation by Jeremy Bennett at the Marystown Hotel at a cost of $2,000.00 with the understanding that the Town will be named as a sponsor for the public presentation, which will be free to the public, and will be entitled to a private training session for Council and Town staff. carried unanimously. MMC 2014 05 20/022R BE IT RESOLVED approval be given for Council to withdraw an application submitted to Crown Lands to amend Crown Grant No, 33925 so that purpose of a playground is deleted. carried unanimously. MMC 2014 05 20/023R BE IT RESOLVED approval be given for a remission of 2014 property, water and sewer taxes in the amount of $2,262.00 for the Calvary Pentecostal Church at 38 Queen Street, with the understanding that this remission is for the 2014 tax year only in lieu of a new policy being drafted for the 2015 budget process. carried unanimously. MMC 2014 05 20/024R BE IT RESOLVED Council ratify Tax Adjustments for Ratification Listing No. 2-1 in the amount of $780.13 as per policy. carried unanimously. 7

MMC 2014 05 20/025R BE IT RESOLVED Council ratify Accounts Receivable Ratification Listing No. 2-2 in the amount of $25,322.97 as per policy. carried unanimously. MMC 2014 05 20/026R Moved by Deputy Mayor Spencer, seconded by Councillor LaFosse-Blagdon BE IT RESOLVED Council approve the following Vacant Land Tax Policy: The Town of Marystown will review vacant lands for possible tax remission subject to: categorizing the parcel of vacant land into one of the following categories: vacant land in a Rural Zone considered to be backland with no services vacant land in a Residential Zone that cannot meet the requirements of a building lot and classifying it as per the following criteria: whether it is inside or outside the Limits of Services (LOS) area the size of the land (can it be developed?) the services to the land accessibility to the land the Zoning of the land. carried unanimously. The Director of Planning & Development Control is following up on various parcels of vacant land that may or may not have an agricultural use and will bring forward an amendment to the policy regarding vacant land in a Rural Zone considered to be agricultural (farm land) at a later date. MMC 2014 05 20/027R BE IT RESOLVED Council approve Tax Remissions Requests Listing No. 2-3 in the amount of $2,250.00 as it relates to vacant land as per the Vacant Land Tax Policy adopted by Council on. carried unanimously. Deputy Mayor Spencer advised that in addition to a policy on tax remissions, the Committee will also work on a policy regarding requests for donations. 8

Public Works Committee Councillor Pittman reviewed the minutes of the Public Works Committee meeting held on May 14, 2014. Councillor Pittman thanked Council for taking the time to tour the Town s streets to prioritize those that should be upgraded utilizing funding received under the Multi-Year Capital Works Program. Councillor Pittman also thanked the Manager of Outside Operations for assisting in prioritizing the projects and finalizing a list. Councillor Pittman advised that the Burin Peninsula Regional Service Board is looking at a deadline of July 2 nd for the takeover of the Town s waste disposal site. There will be a number of issues that will need to be addressed, including concerns from residents regarding the use of approved bins/nets, bag limits, material that will be collected, etc. It was noted that the Provincial Government is governing the implementation of the waste management strategy, not the Town, and as such, the Town is working with the Board on moving forward with the strategy and a Memorandum of Understanding between the Town and the Burin Peninsula Regional Service Board is pending. MMC 2014 05 20/028R Moved by Councillor Pittman, seconded by Councillor LaFosse-Blagdon BE IT RESOLVED approval be given to accept the date of July 2 nd as the date that the Burin Peninsula Regional Service Board will officially take over operation of the Town of Marystown s waste disposal site as per the Waste Management Strategy being implemented for the Burin Peninsula, with the understanding that this date is subject to change as per the Burin Peninsula Regional Service Board and subject to a Memorandum of Understanding between the Town and the Burin Peninsula Regional Service Board to be signed by both parties. carried unanimously. It was noted that there have been requests from businesses for a 90-day notice of the takeover of the Town s waste disposal site but at this point in time, that will not be possible. It was noted, however, that if a suitable Memorandum of Understanding cannot be reached, that date can be pushed forward with the understanding that the Town has every intention of moving forward with the strategy. It was noted that follow-up needs to be made with the Town s lawyer as to the status of the Memorandum of Understanding. It was suggested that follow-up be made to put some information on the Town s website/facebook Page regarding the takeover and/or do a mailer. Because it is the responsibility of the Burin Peninsula Regional Service Board to advise residents of what will transpire, follow-up will be made on what information the Board is making available and what information the Town should make available. Recreation Complex Committee Councillor Farrell advised that work is progressing on the Recreation Complex. The Tourist Chalet has been completely removed from the site and the Heritage Run Tourism Association 9

has been relocated to the Farmer s Market. While the Tourist Chalet is a loss, the Recreation Complex will provide a much needed service to the peninsula and Council will work on ensuring the Heritage Run Tourism Association functions as it did before. To date, there are no major issues with the construction. It was suggested that a picture of the proposed Recreation Complex and a brief write-up be published in The Southern Gazette to advise residents of what services will be available at the Recreation Complex to address any concerns or misinformation residents may have. Recreation Committee Councillor Farrell reviewed the minutes of the Recreation Committee meeting held on May 12, 2014. Councillor Farrell advised that the Committee met with a delegation regarding the establishment of a dog park for the Marystown area. The Lions field is not an option due to minor softball starting up. Follow-up is being made to identify other possible locations outside the residential area. The hiring of a Summer Games Coordinator is pending. This person will also be responsible for assisting with the Shining Seas Summer Festival, the Relay for Life and other events. It was noted that there has been a drop in registrations for the Burin Peninsula Summer Games compared to previous years but there will still be a good range of sports events offered. Registration for swimming lessons took place recently. Despite some concerns with the registration process, complaints were minimal. Ball hockey has started and registration for minor softball will start tonight and continue on May 21 st, 27 th and 28 th. Councillor Farrell advised that the Committee tried to follow up with the family of the late Gord Smith, a major supporter of minor hockey, to discuss how they would like to see the Town utilize a donation to recognize Mr. Smith s contributions to the sport. Follow-up on this item will continue. The Director of Recreation & Community Services followed up on getting quotes for a sound system for the Kaetlyn Osmond Arena. The Town had borrowed a sound system during Kaetlyn s homecoming and got to hear first-hand how well the system works in the arena. MMC 2014 05 20/029R Moved by Councillor Farrell, seconded by Councillor LaFosse-Blagdon BE IT RESOLVED approval be given to purchase a sound system for the Kaetlyn Osmond Arena from Mr. Harold Brown at a cost of $5,000.00 including HST, with the understanding that the funds will come from accrued Administration Revenue from the Fish Plant Workers Response Projects and Pepsi Canada sponsorship. carried unanimously. 10

MMC 2014 05 20/030R Moved by Councillor Farrell, seconded by Councillor LaFosse-Blagdon BE IT RESOLVED approval be given to engage the services of Mr. Harold Brown for the installation and continued maintenance of a sound system for the Kaetlyn Osmond Arena at a cost of $7,000.00 including HST, with the understanding that the funds will come from accrued Administration Revenue from the Fish Plant Workers Response Projects and Pepsi Canada sponsorship. carried unanimously. Some maintenance is required around the Janes Pond Walking Trail; the Director of Recreation & Community Services will follow up on this item. The Manager of Outside Operations will follow up on regular maintenance of the zamboni at the Kaetlyn Osmond Arena. Councillor Farrell gave thanks to a resident of Hollett s Road who took it upon himself to remove a fence from his property to facilitate the turnaround of the Town s equipment during snow clearing operations. Councillor Farrell advised that Hebron is the sponsor of the Town s Green Team. The Director of Recreation & Community Services received approval for a supervisor and three workers, who will work on various projects including clean-ups, cataloging the Jerome Walsh Museum, etc. The Green Team is expected to start on June 30 th. The Director of Recreation & Community Services is awaiting word from the Department of Fisheries and Oceans regarding further work on the Town s floating docks, which were removed from the water to eradicate an invasive tunicate species that had adhered to them. Kiewit Offshore Services will host a clean-up around town on June 7 th and 8 th. The Town will work with Kiewit Offshore Services to help coordinate the clean-up. Follow-up will be made to encourage other organizations to host a clean-up around town in order to keep Marystown looking clean and beautiful. Councillor Farrell advised that funding is being approved for projects for summer students. The Committee has had some discussion regarding a figure skating/hockey camp at the Kaetlyn Osmond Arena. This would allow additional practice for a week or two prior to the regular season. The Director of Recreation & Community Services advised further follow-up is needed with regards to public interest and to analyze the cost of adding ice and opening the arena early. Tourism/Special Events Committee Councillor LaFosse-Blagdon reviewed the minutes of the Tourism/Special Events Committee held on May 12, 2014. 11

Councillor LaFosse-Blagdon advised that plans are ongoing for the Shining Seas Summer Festival. A schedule of events with dates and times is being drafted and will be posted online once finalized. Councillor LaFosse-Blagdon advised that the Tourism & Special Events Committee is still looking for volunteers to participate on the main committee as well as sub-committees that will be responsible for events such as the Relay for Life and Come Home Year. A Relay for Life meeting has been scheduled for May 21 st at 7:00 at the Summer Games Building for teams and volunteers. The Relay will take place on August 16 th. The Town will host Canada Day celebrations in conjunction with the Marystown Heritage Museum. Follow-up is being made with St. Gabriel s Hall to host the festivities indoors in the event of rain. The Committee held some discussion on Come Home Year 2015. As noted, volunteers will be needed to sit on a sub-committee to help plan the various events for this eleven-day celebration. Protection to Persons & Property Committee Councillor Hoskins reviewed the minutes of the Protection to Persons & Property Committee meeting held on May 14, 2014. Councillor Hoskins advised there was only one item to bring forward. A request has been received from the Noseworthy family in Garnish to speak to Council at the Regular Council Meeting of June 3, 2014, with regards to this year s Johanna s Ride fundraiser. MMC 2014 05 20/031R Moved by Councillor Hoskins seconded by Councillor Pittman BE IT RESOLVED approval be given to add Mr. Reuben Noseworthy and his family as a delegation to the agenda for the of June 3, 2014, to speak to Council about this year s Johanna s Ride fundraiser. carried unanimously. 7. Correspondence Letter from residents of Garnish dated May 15/14 re: some members of the crew of the naval vessel HMCS St. John s will be doing their annual Run-The-Rock fundraising run in June to raise money for the Janeway and are planning to be in Marystown on June 29 th. If interested, advise if the Town will be setting up a welcome dinner, meet and greet or similar activity. There was a question of whether the Town would plan an event in conjunction with the Town of Garnish. This item has been copied to the Tourism & Special Events Committee for further follow-up and discussion. 12

8. Approvals to Purchase MMC 2014 05 20/032R BE IT RESOLVED approval be given to the Fire Department for the following purchase/expenditure: Cost for nine firefighters to attend Fire School 2014 in Clarenville ( including lost wages, hotel and meals) - $9,315.19 including HST. carried unanimously. MMC 2014 05 20/033R Moved by Deputy Mayor Spencer, seconded by Councillor Farrell BE IT RESOLVED approval be given to the Recreation Department for the following purchases/expenditures: Athletica Rubber Flooring for Arena - $2500.00 including HST Rogers Farm - Fertilizer for the Field - $3,388.87 including HST North Atlantic - Furnace Oil for Ville Marie Swimming Pool - $3,000.00 including HST North Atlantic - Furnace Oil for Ville Marie Swimming Pool - $3,000.00 including HST. carried unanimously. MMC 2014 05 20/034R Moved by Deputy Mayor Spencer, seconded by Councillor Pittman BE IT RESOLVED approval be given to the Special Events Department for the following purchase/expenditure: Fireworks FX Fireworks for Canada Day ($2,000.00) and Shining Seas Summer Festival/Marystown Day ($4,780.00) - $6,780.00 including HST. carried unanimously. 9. Regulations There were no regulations to bring forward. 10. Other Business Deputy Mayor Spencer advised he will participating in the Deputy Mayors Walk for Diabetes on May 24 th at 10:00 a.m. at the Track and Field Complex. Everyone is welcome to participate in the walk and make a pledge. 13

The RSCSS 121 Mary Rose will host their 61 st Annual Ceremonial Review on May 24 th at MCHS, with a reception to follow at the Lions Club. Deputy Mayor Spencer advised he will be in attendance. The annual Kin and Friends Radiothon will take place on May 25 th at the Municipal Centre, with all funds raised going to support the Burin Peninsula Health Care Centre. Also on May 25 th, Robin s will host a Fun Run with proceeds in support of the Burin Peninsula Health Care Centre. The Director of Recreation & Community Services will follow up with a letter of appreciation to Kiewit Offshore Services for initiating a clean-up in an area of Marystown. On May 23 rd, the Lions Club of Marystown will host their annual Charter Night, which will be extra special this year as they are celebrating forty years of service to Marystown and its residents. Deputy Mayor Spencer advised he will be attending the event and bringing greetings on behalf of the Town. Before adjourning, a resident of Butler s Road wished to also express his concerns for the group home proposed for his street and request that the Town keep the residents advised of any updates regarding the proposed development. 11. Notices of There were no notices of motion to bring forward. 12. Adjournment MMC 2014 05 20/035R Moved by Deputy Mayor Spencer, seconded by Councillor Pittman BE IT RESOLVED the meeting was adjourned at 8:10 p.m. carried unanimously. Sam Synard Mayor Petrina Power A/Town Clerk 14