Call to Order: WORK SESSION AGENDA Appointments for Consideration a. Keep Hall Beautiful Board- Full Commission Appointment: Consider Ken Rearden (Term June 1, 2014 May 31, 2015) Report from Planning Srikanth Yamala a. Application of Dale P. Nabb to rezone from PRD to AR-IV; and a Use Subject to Planning Commission approval on a 37.25± acre tract located on the south side of Webb Girth Road, 4,500± feet southwest of its intersection with Lee Land Road; a.k.a. 2535 Webb Girth Road; Tax Parcel 15030 000020(part). Proposed Use: Subdivide property into 4 lots; and to continue a non-conforming use. Commission District 4. Report from Public Works Ken Rearden a. Approve project budget of $2.8 Million for Cherokee Bluffs Park and authorize Chairman to execute documents. $1.7 Million for infrastructure and $1.1 Million for buildings. Commission District 1. b. Approve authorization for County Attorney to proceed with the collection of $64,000 Irrevocable Letter of Credit for Streets, Stormwater Management Facilities, and Sidewalks in Village at Deaton Creek Phase 2B, Unit 7. Commission District 1. c. Approve authorization for County Attorney to proceed with the collection of $109,168.00 Irrevocable Letter of Credit for Streets, Stormwater Management Facilities, and Sidewalks in Village at Deaton Creek Phase 3A (Interior). Commission District 1. d. Approve authorization for County Attorney to proceed with the collection of $99,182.00 Irrevocable Letter of Credit for Streets and Sidewalks in Village at Deaton Creek Phase 3B Unit 1 (Deaton Creek Parkway). Commission District 1. e. Approve authorization for County Attorney to proceed with the collection of $1,616.25 Irrevocable Letter of Credit for Handicap Ramps in Village at Deaton Creek Phase 3B, Unit 1 (Parkway). Commission District 1. f. Approve authorization for County Attorney to proceed with the collection of $2,287.50 Irrevocable Letter of Credit for Handicap Ramps in Village at Deaton Creek Phase 3B Unit 1. (Interior). Commission District 1. g. Approve authorization for County Attorney to proceed with the collection of $48,790.69 Irrevocable Letter of Credit for Streets, Sidewalks, and Handicap Ramps in Village at Deaton Creek Phase 3B, Unit 2. Commission District 1. Page 1 of 2
WORK SESSION AGENDA h. Approve authorization for County Attorney to proceed with the collection of $27,030.00 Irrevocable Letter of Credit for Streets and Sidewalks in Village at Deaton Creek Phase 3B, Unit 3. Commission District 1. i. Consider release of $10,000.00 Guaranty Performance/Maintenance Agreement for Construction of Storm Drainage System in Reunion Phase 18B Subdivision. Commission District 1, j. Consider release of $50,220.00 Irrevocable Letter of Credit/Performance Agreement for Streets, Sidewalks, and Temporary Cul-de-sac in Marina Bay Phase 9 Subdivision. Commission District 2. k. Consider acceptance of $275,382.00 Irrevocable Letter of Credit/Performance Agreement for Streets and Sidewalks in Marina Bay Phase 9 Subdivision. Commission District 2. l. Consider release of $20,000.00 Irrevocable Letter of Credit/Performance Agreement for Cul-de-sac construction in Marina Bay Phase 3B Subdivision. Commission District 2. m. Consider acceptance of $32,560.00 Irrevocable Letter of Credit/Performance Agreement for Street and Cul-de-sac construction in Marina Bay Phase 3B Subdivision. Commission District 2. Report from Purchasing Tim Sims a. Consider Sheriff s South Hall Precinct Flooring. (NOTE: TABLED at the July 24, 2014 Commission Meeting until the August 14, 2014 Commission Meeting) Report from County Attorney Report from County Administrator Bill Blalock Randy Knighton a. Public Information Dates Laurel Summer Fest at Laurel Park Saturday and Sunday, August 30 and 31, 2014 Labor Day - Monday, September 1, 2014 Public Comments Commission Time 2 minutes per speaker/20 minutes maximum Adjourn Page 2 of 2
Call to Order: Chairman Mecum called the meeting to order at 3:00 p.m. Present: Chairman Richard Mecum and Commissioners: Craig Lutz, Billy Powell, Scott Gibbs and Jeff Stowe Also present were; County Administrator Randy Knighton, Assistant County Administrator Marty Nix, Commission Clerk Lisa Ritchie and County Attorney Bill Blalock. Appointments for Consideration a. Keep Hall Beautiful Board - Full Commission Appointment: Consider Ken Rearden (Term June 1, 2014 May 31, 2015) Commissioner Lutz recommended that the Board appoint Marty Nix. There was a consensus to place the Keep Hall Beautiful Appointment of Marty Nix on the August 14, 2014 Board of Commissioners Consent Agenda for further consideration. Report from Planning Srikanth Yamala a. Application of Dale P. Nabb to rezone from PRD to AR-IV; and a Use Subject to Planning Commission approval on a 37.25± acre tract located on the south side of Webb Girth Road, 4,500± feet southwest of its intersection with Lee Land Road; a.k.a. 2535 Webb Girth Road; Tax Parcel 15030 000020(part). Proposed Use: Subdivide property into 4 lots; and to continue a non-conforming use. Commission District 4. Mr. Yamala addressed the Board. There was a consensus to place the application of Dale P. Nabb, as stated in item a., on the August 14, 2014 Board of Commissioners Agenda for further consideration. Report from Public Works Ken Rearden Mr. Rearden addressed the Board. a. Approve project budget of $2.8 Million for Cherokee Bluffs Park and authorize Chairman to execute documents. $1.7 Million for infrastructure and $1.1 Million for buildings. Commission District 1. Page 1 of 6
b. Approve authorization for County Attorney to proceed with the collection of $64,000 Irrevocable Letter of Credit for Streets, Stormwater Management Facilities, and Sidewalks in Village at Deaton Creek Phase 2B, Unit 7. Commission District 1. c. Approve authorization for County Attorney to proceed with the collection of $109,168.00 Irrevocable Letter of Credit for Streets, Stormwater Management Facilities, and Sidewalks in Village at Deaton Creek Phase 3A (Interior). Commission District 1. d. Approve authorization for County Attorney to proceed with the collection of $99,182.00 Irrevocable Letter of Credit for Streets and Sidewalks in Village at Deaton Creek Phase 3B Unit 1 (Deaton Creek Parkway). Commission District 1. e. Approve authorization for County Attorney to proceed with the collection of $1,616.25 Irrevocable Letter of Credit for Handicap Ramps in Village at Deaton Creek Phase 3B, Unit 1 (Parkway). Commission District 1. f. Approve authorization for County Attorney to proceed with the collection of $2,287.50 Irrevocable Letter of Credit for Handicap Ramps in Village at Deaton Creek Phase 3B Unit 1. (Interior). Commission District 1. g. Approve authorization for County Attorney to proceed with the collection of $48,790.69 Irrevocable Letter of Credit for Streets, Sidewalks, and Handicap Ramps in Village at Deaton Creek Phase 3B, Unit 2. Commission District 1. h. Approve authorization for County Attorney to proceed with the collection of $27,030.00 Irrevocable Letter of Credit for Streets and Sidewalks in Village at Deaton Creek Phase 3B, Unit 3. Commission District 1. i. Consider release of $10,000.00 Guaranty Performance/Maintenance Agreement for Construction of Storm Drainage System in Reunion Phase 18B Subdivision. Commission District 1. j. Consider release of $50,220.00 Irrevocable Letter of Credit/Performance Agreement for Streets, Sidewalks, and Temporary Cul-de-sac in Marina Bay Phase 9 Subdivision. Commission District 2. k. Consider acceptance of $275,382.00 Irrevocable Letter of Credit/Performance Agreement for Streets and Sidewalks in Marina Bay Phase 9 Subdivision. Commission District 2. l. Consider release of $20,000.00 Irrevocable Letter of Credit/Performance Agreement for Cul-de-sac construction in Marina Bay Phase 3B Subdivision. Commission District 2. m. Consider acceptance of $32,560.00 Irrevocable Letter of Credit/Performance Agreement for Street and Cul-de-sac construction in Marina Bay Phase 3B Subdivision. Commission District 2. Page 2 of 6
There was a consensus to place Public Works & Utilities items a. through m. on the August 14, 2014 Board of Commissioners Consent Agenda for further consideration. Report from Purchasing Tim Sims a. Consider Sheriff s South Hall Precinct Flooring. (NOTE: TABLED at the July 24, 2014 Commission Meeting until the August 14, 2014 Commission Meeting) Mr. Sims addressed the Board. He stated that the bid will open at 3:00 p.m. on August 12 and it would be analyzed and brought before the Commission on Thursday. There was a consensus to place item a. on the August 14, 2014 Board of Commissioners Agenda for further consideration. Report from County Attorney Bill Blalock None. Report from County Administrator Randy Knighton Mr. Knighton stated that Jessica Robinson would come before the Board to provide information regarding the Neighborhood Stabilization Program for their consideration. Jessica Robinson, Grants Manager addressed the Board. She asked for consideration to look at expanding the target area County wide and to look at adding new activity to include demolition and new construction. There was a consensus to place consideration to look at expanding the target area County wide and to look at adding new activity to include demolition and new construction on the August 14, 2014 Board of Commissioners Consent Agenda for further consideration. Mr. Knighton said that he will provide the agreement with Hall 96 regarding the rowing venue and funding thereof, which was part of the FY2015 budget. Commissioner Gibbs inquired about the use of PVC pipe at Cherokee Bluff Park. Ken Rearden stated that he was comfortable with the use of PVC pipe. Mr. Rearden said that the Correction Institute plumbing item was up for bid on August 12. He asked that the process be expedited so it could be considered at the August 14 th Commission Meeting. Page 3 of 6
a. Public Information Dates Laurel Summer Fest at Laurel Park Saturday and Sunday, August 30 and 31, 2014 Labor Day - Monday, September 1, 2014 Public Comments 2 minutes per speaker/20 minutes maximum Mr. Doug Aiken, 6230 Brady Road, Murrayville, addressed the Board. He asked the Commissioners to reconsider focus on local bidders. He also stated that Department Heads, who allowed their part-time employees to exceed the 32 hour limit, should have to pay the County s portion of health care costs for those employees out of their budget. Commission Time Commission District 1 Craig Lutz Commissioner Lutz said that the County is in the discovery stage of reviewing the purchasing policy. Commissioner Gibbs stated that the County would like to increase the amount of bidders rather than decreasing them. Commission District 2 Billy Powell None. Commission District 3 Scott Gibbs Commissioner Gibbs stated that he wanted to see the presentation on the employee pharmacy option and clinic. Bill Moats, Human Resources Director, addressed the Board. He said that this item has been discussed for the past year. The purpose is to reduce health care costs to the County and the employees by providing a pharmacy and on-site clinic. Also, employee absenteeism would be reduced. Mr. Moats stated that the cost savings would be significant. An estimated savings to the County would be $286,000.00. Currently the County pays for many services that could be eliminated. Page 4 of 6
Much discussion ensued regarding the following pharmacy/clinic options: location of the service possibilities of the city joining the County cost savings dependent upon options the County chooses possibilities of the pharmacy providing pharmaceuticals to the inmates at the jail and correctional facility other miscellaneous options Commissioner Gibbs said it must be running by January 1, 2015, otherwise it would have to wait until January 1, 2016. He said that he thinks it is important to go ahead and get it running and then work toward adding cities. Commissioner Powell asked if close municipalities could share in the use of the pharmacy. Chairman Mecum inquired if it would be open to the public. Mr. Moats said that it was only for employees. Commissioner Stowe inquired about the startup costs if they used the East Hall Library. Mr. Moats said it was roughly $55,000.00. He also inquired about additional savings if the County partnered with the City. Mr. Moats gave many scenarios. Commissioner Lutz stated that the savings to the city would be the same regardless of the location either at Rabbit Town or East Hall Library. Commissioner Stowe said that he would rather negotiate with the City prior to moving forward. Commissioner Lutz said he would like to be able to vote on this item at the August 14, 2014 Commission Meeting. Commissioner Stowe said the County would be short sighted if they do not work with the city. There was a consensus to place the Employee Pharmacy and Clinic on the August 14, 2014 Board of Commissioners Agenda for further consideration. Commission District 4 Jeff Stowe Commissioner Stowe notified the public about the following: Laurel Summer Fest at Laurel Park Saturday and Sunday, August 30 and 31, 2014 Page 5 of 6
Chairman Richard Mecum None. Adjourn Labor Day - Monday, September 1, 2014 With no further business to address, Chairman Mecum adjourned the meeting at 3:50 p.m. Page 6 of 6