COUNCIL BUDGET COMMITTEE MEETING AGENDA

COUNCIL BUDGET COMMITTEE MEETING AGENDA November 6, 2017 1:30 pm VINCENT ROOM 400 MAIN STREET SE Pages 1. CALL TO ORDER - 1:30 PM 2. MINUTES 2.1 There are no items 3. AGENDA REPORTS 3.1 2018-2020 Proposed Operating Budget Presentation (Lucy Wiwcharuk, Director of Corporate Services) Council Budget Committee is being presented with the proposed 2018-2020 Operating Budget. 3.2 2018 Library Budget Agenda Report 1 Ms. Pam Medland, Library Director, is presenting Council with the 2018 Airdrie Public Library budget for approval. 3.3 2018 Airdrie Housing Budget Agenda Report 11 Ms. Shelley Sweet, Managing Director, is presenting Council with the 2018 Airdrie Housing Limited Budget for approval. 4. ADJOURNMENT

City of Airdrie Council Budget Committee AGENDA REPORT Meeting Date: November 6, 2017 Subject: Airdrie Public Library 2018 Budget Routed Through: City of Airdrie Library Board Issue: Presentation of the Airdrie Public Library s 2018 budget, with a request for a municipal operating grant. The 2019 and 2020 projected budgets are included for information. Background: All Library performance output measures are on-target to meet the goals and objectives of the 2015 2017 Plan of Service. A 2018 2020 Plan of Service is being developed with community input. A number of qualitative measures have reached what appears to be maximum capacity for facility size, including number of library visitors and number of programs offered. While circulation of library material may still rise a little, the annual number of items loaned is expected to largely plateau until we are able to move into a larger facility and hold more items. Citizen satisfaction slipped in 2017, a reflection of the Library s inability to adequately serve Airdrie s rapidly growing population. Population growth and the resulting increased demand for library service in an undersized facility remain the Library s biggest challenges. Assumptions: The Library Board and staff are aware that the City has limited resources and receives many applications for funding; the Library appreciates ongoing City support. The 2018 operating grant increase that we are requesting ensures that the Library is able to sustain a well-loved and well-used service that improves the quality of life in Airdrie, offering excellent value to the community. Patrons, Board and staff are all looking forward to a new Library, but in the meantime, APL continues to provide outstanding service to our growing community. 2018 Budget: balanced REVENUES up 4.77% 5.1% increase in provincial and Marigold operating grants $325,730 2017 prov. operating grant budgeted $343,223 2017 prov. operating grant actual $360,311 2018 prov. operating grant budgeted $154,605 2017 Marigold operating grant actual $163,302 2018 Marigold operating grant budgeted Elimination of membership fees in 2018 EXPENDITURE up 4.77% 2% increase in personnel costs Includes 1.5% COLA (matches City) Reduction in 2018 staffing hours due to attrition 2017 28.59 FTE 2018 26.98 FTE 3.8% reduction in benefit costs 2% decrease in administration costs Airdrie Public Library 2018 Budget and Municipal Grant Requests 1 1

General efficiencies No facility expansion administration costs budgeted for 2018 3.9% increase in programming costs Open space programming added in expansion space Increase in honorariums paid to artists OVERALL OPERATING BUDGET INCREASE IN 2018: $124,658 TRANSFERS TO RESERVES $60,700 transferred to capital, includes $35,000 for facility painting $27,450 transferred to Program Enhancement Reserve CITY OF AIRDRIE OPERATING GRANT: up 4.04% 2017: $1,568,362 2018: $1,631,718 CITY OF AIRDRIE BUILDING GRANT: up 10.6% Due to $23,944 in increased Main Street Square common costs. 2017: $226,302 2018: $250,246 PER CAPITA SUPPORT 2017: $28.04 budgeted (with facility) 2017: $27.64 actual adjusted for pop. growth (with facility) 2018: $27.82 budgeted using 2017 pop. (with facility) 0.18% increase per capita (with facility) Note: City forecasts a 4.77 population growth 2017-2018 Recommendation: That Council accept the report for information and that the request for APL grant dollars be included in the 2018 City of Airdrie budget. $1,631,718 Library operating grant $250,246 grant to cover lease and common cost payments to Main Street Square Presenters: Dustin Fedun, City of Airdrie Library Board member and Chair of Library Finance Committee Tanner Desrosiers, City of Airdrie Library Board and Library Finance Committee member Pamela Medland, Airdrie Public Library Director Part 1: 2018 APL Business Plan; Part 2: 2018 APL Budget Airdrie Public Library 2018 Budget and Municipal Grant Requests 2 2

2018 BUSINESS PLAN AIRDRIE PUBLIC LIBRARY BUSINESS FOCUS STATEMENT Airdrie Public Library is an accessible centre of information that enhances quality of life and provides opportunities through its inclusive services, programs, collections and spaces that support literacy, lifelong learning, leisure and cultural connections within the community. CORE SERVICES Print, audio and digital collections for loan and in-house use Information service, including support for students and lifelong learners Recreational, cultural and educational programs for families, children, teens and adults Early literacy, print literacy, information literacy, civic literacy and digital literacy support Public internet access and use of supporting technology, i.e., scanners, copiers, printers, 3D printer A forum for cultural expression such as author readings and art exhibits Volunteer opportunities KEY SUCCESS INDICATORS 2015 2017 Plan of Service 2017 Service Enhancements Strategic Priority 1: Create New Readers Strategic Priority 2: Connect to School-aged Children and Teens Strategic Priority 3: Arts & Cultural Awareness Strategic Priority 4: Understand How to Find, Evaluate & Use Information Strategic Priority 5: Know Your Community New drop-in evening storytimes added; an innovative sensory storytime developed for children with special needs; new area in expansion space dedicated to preschoolers and young children; preschool program offerings almost doubled thanks to open space programming in the expansion space; expanded children s print collections. 2017 Summer Reading Club delivered at both the Library and Genesis Place; new junior area created for schoolaged children; expanded STEM (science/technology/engineering/math) and maker programming. The Library hosted three successful Paint Night fundraisers and partnered with the Airdrie Regional Arts Society and local high schools to ensure continuation of our vibrant visual art exhibits; as part of our Canada 150 celebrations, the Library partnered with the NFB to celebrate National Film Day on April 19 th. A new multimedia and digital literacy programing position led to many new digital literacy programs; a series of APL-developed technology help videos are now accessible through the Library s website. Links to municipal election information from the Library s web page and a successful Coffee With the Candidates evening connected citizens with electoral candidates (the gate count was 270 for this event). 3 1

DESIRED OUTCOMES 2018 2020 The Library has begun work on a new three-year Plan of Service. Working with a facilitator appointed by the Province of Alberta s Public Library Services Branch, the Library hosted a community consultation day on November 4, 2017. Over thirty members of the public contributed to the determination of a shortlist of library service responses. The community s recommendations will go to the Library Board at their February 2018 meeting, at which time the Board will approve a new Plan of Service for the 2018 2020 period. Library Service Plans include a list of community recommended and Board approved strategic priorities, and a series of staff developed and Board approved goals and objectives. The Board also reviews and approves measures to be used to track progress towards the Library s 2018 2020 goals. PERFORMANCE MEASURES Activity Description 2018 Forecast 2017 Projected 2016 Actual 2015 Actual Cardholders 21,500 20,500 20,234 19,019 Circulation 520,000 517,000 514,559 469,986 eboook & eaudiobook downloads 26,500 26,000 25,703 25,019 Library Visits 195,000 193,000 190,340 173,788 Website visits 109,000 107,000 105,785 101,178 Programs and events 1,600 1,600 1,605 1,676 Program attendance 28,500 28,500 28,497 28,641 Public computer sessions 29,000 28,000 27,608 23,811 Information queries answered 16,000 18,000 20,422 22,690 Volunteer hours 2,500 2,500 2,361 2,536 Note: the Airdrie Public Library was awarded a 2017 Minister s Award for Excellence in Public Library Service for the development of APL s Smartlocker library outreach service at Genesis Place. In June, 2017, ten additional Smartlockers were added to the original 28 installed in 2016, bringing the total Smartlockers at Genesis Place to 38. The lockers currently average a 75% fill rate. Also of note in 2017, was the Library s successful summer partnership with Rocky View Schools and Genesis Place. RVS funded an additional two summer students to enable delivery of the Summer Reading Club program at both the Library and at Genesis Place, thus allowing summer campers at Genesis Place and children on Airdrie s east side access to Summer Reading Club programming without having to cross the highway. 4 2

SERVICE DELIVERY PRESSURES AND CHALLENGES The Library continues to deliver services in a greatly undersized facility. Alberta library standards call for a facility of at least 40,000 square feet to serve a community the size of Airdrie. The Library expanded to just under 12,500 square feet in September 2017. As population increases, demand for services continues to grow, but the Library has had to cap the growth of its collections, programs and services due to lack of space. Since the Library moved to its present location in 2008, the population of Airdrie has grown from 34,116 to 64,922. Library membership has grown from 11,128 active cardholders to 20,234 active cardholders. Maintenance, repair and common costs are going up in our aging building. The Library s common costs levy from Main Street Square has increased $46,852 since 2016. Citizen satisfaction scores are still high but beginning to slip in the City of Airdrie s Citizens Satisfaction Survey due to our inability to meet growing service demands. Citizen satisfaction dropped from 71% satisfied in the 2016 survey to 65% satisfied in the 2017 survey. 5 3

ALBERTA PUBLIC LIBRARY BENCHMARK COMPARISONS 2016 Figures Airdrie Grande Prairie Lethbridge Medicine Hat Red Deer St. Albert 2016 population 61,842 68,556 96,828 63,018 99,832 64,645 Total local appropriation $1,590,851 $3,599,778 $5,429604 $2,303,796 $4,091,031 $4,037,000 Total local appropriation per capita 1 $25.72 $52.51 $56.07 $36.56 $40.98 $62.45 Total local appropriation as % of total revenue 62.5% 80% 74.8% 78.9% 78.9% 82% Cardholders 20,234 15,122 22,394 12,429 17,468 14,284 Annual library visits 190,340 377,181 766,650 241,208 519,796 363,295 Total physical collections 84,224 159,307 237,606 154,471 207,039 179,377 Collection items per capita 1.36 2.32 2.45 2.45 2.07 2.77 Total circulation 505,541 495,020 1,123,383 478,922 726,177 1,005,269 Circulation per capita 8.2 7.2 11.6 7.6 7.3 15.6 FTE staff 26.50 32.51 68.80 27.39 47.07 40.81 Number of branches 1 1 2 1 3 1 Annual open hours 3,351.5 3,150 8,131 3,186 9,075 3,450 Facility size in square feet 10,484 45,090 70,374 30,031 58,017 26,724 6 4

Airdrie Public Library 2018-2020 CAPITAL BUDGET Budget Budget Budget Budget 2017 2018 2019 2020 REVENUE CAPITAL OTHER GRANTS-REVENUE OTHER GRANTS - - - - TOTAL CAPITAL OTHER GRANTS - - - - CAPITAL EXPENDITURES BUILDING RENOVATIONS - 25,000.00 - - FURNITURE, SHELVING & EQUIPMENT 18,200.00 3,200.00 2,700.00 2,700.00 TECHNOLOGY PURCHASES 30,800.00 32,500.00 78,300.00 26,650.00 TOTAL CAPITAL 49,000.00 60,700.00 81,000.00 29,350.00 2018: painting -- main facility 2017: purchases for lounge area upgrades 2019: material dispensing unit for Genesis Place PROCEEDS FROM SALE OF EQUIPMENT TRANSFER FROM OPERATING TRANSFERS FROM RESERVES 49,000.00 60,700.00 81,000.00 29,350.00 LOSS ON SALE OF ASSET AMORTIZATION - - - TOTAL EXPENSES 49,000.00 60,700.00 81,000.00 29,350.00 NET (SURPLUS)/DEFICIT - - - - 7

Airdrie Public Library (APL) Key Budget Assumptions: 2018 Budget BUDGET NOTES The Library has prepared a balanced budget for 2018, with revenues and expenditures both increasing by 4.77%. Thanks to increased operating grant funds from the Province of Alberta and the Marigold Library System (a result of continued population growth in Airdrie), the Library can meet its projected needs with a 4.04% increase in operating grant funds from the City of Airdrie. ACTIVITY Revenues $$+(-) Memberships & User Fees -$91,585 Other Grants, Donations & Fund Dev $128,943 Operating Grant (City of Airdrie) $63,356 Building Grant (City of Airdrie) $23,944 Net Increase (Decrease) $124,658 Expenditures $$+(-) Administration -$2,136 Personnel Services $35,940 Programs $1,020 Materials -$657 Building $36,130 Utilities $2,000 Capital Transfers $11,700 Transfer to Reserves $9,500.00 Transfer to City for Services $15,000.00 Audit $8,300.00 EXPLANATION FOR INCREASE (DECREASE) Free Youth, Senior and Student memberships in 2017; all memberships free in 2018. Note: free public library membership is a wide-spread trend in AB, encouraged by the Province of Alberta's Public Library Services Branch. Increase in Provincial and Marigold operating grants due to population growth. Increase of 4.04%, compared to estimated population growth of 4.77%. City increased audit and service transfer fees by a total of $9,800. This is an in/out grant to match lease and common costs payable to Main Street Square. Adjustments for increases and efficiencies results in a negative balance. Includes 1.5% COLA, step increases & adjustments for minimum wage increases and market survey adjustments. Benefits decrease of $11,583 due to reduction in FTE. Small increase in Art Program budget to increase honorarium rate. Additional rent for expansion space, plus increased common costs for old and new space. Additional maintenance and janitorial fees due to expansion. Increased costs with expansion space Includes $25,000 for facility painting. $27,450 in sponsorship funds transferred to Program Enhancement Reserve to cover potential for future loss of sponsorship. Increase in services fee levied by the City City has more than doubled audit costs billed back to the Library Marigold Services Fee $7,861.00 Net Increase (Decrease) $124,658 What levels of service does the Library provide now? APL serves its mission: Per capita formula, so fee increases as Airdrie grows SERVICE LEVEL IMPLICATIONS Airdrie Public Library (APL) is an accessible centre of information that enhances quality of life and provides opportunities through its inclusive services, programs, collections and spaces that support literacy, lifelong learning, leisure and cultural connections within the community. What levels of service would be provided with the budget change? Thanks to expansion in the fall of 2017, the Library has almost doubled its preschool programming offerings. Programs made possible by the additional space and resources include evening storytimes, sensory storytimes for children on the autism spectrum, and additional drop-in, open space storytimes for preschoolers. Expansion has also allowed the Library to create a new junior space for school-aged children, with additional seating and study tables Despite adding a part-time digital literacy programmer, the Library has reduced its FTE by not replacing two staff members lost through attrition (a resignation in August 2017 and a retirement scheduled for June 2018). 8

Airdrie Public Library 2018 Budget Highlights Financial Summary 2017 2018 Cost 2019 2020 By Activity Approved Budget difference % +(-) Planned Planned Notes: 2018 Revenues Memberships & User Fees $ 131,385 $ 39,800 $ (91,585) -69.71% $ - $ - Membership fees eliminated in 2018 (50% of 2017 fees accrue into 2018) Other Grants, Donations & Fund Dev 689,900 818,843 128,943 18.69% 856,213 877,915 Operating Grant (City of Airdrie) 1,568,362 1,631,718 63,356 4.04% 1,714,783 1,765,740 Compared to 4.77% population growth Building Grant (City of Airdrie) 226,302 250,246 23,944 10.58% 253,404 259,404 Lease for additional 1,900 square feet, plus increased common costs Total Revenues 2,615,949 2,740,607 124,658 4.77% 2,824,400 2,903,059 Expenditures Administration 108,023 105,887 (2,136) -1.98% 110,293 112,899 Personnel Services 1,764,921 1,800,861 35,940 2.04% 1,844,281 1,923,395 Includes 1.5% COLA and market adjustments for min. wage & salary survey Programs 25,970 26,990 1,020 3.93% 34,040 34,740 Includes increases for new Plan of Service implementation Materials 25,600 24,943 (657) -2.57% 25,476 55,637 Marigold covers most material costs; $30,000 in 2020 for duplicates/replacements Building 281,002 317,132 36,130 12.86% 320,290 326,290 Significant common costs increase and expansion space Utilities 16,500 18,500 2,000 12.12% 18,600 18,700 Increased costs due to expansion space Capital Transfers 49,000 60,700 11,700 23.88% 81,000 29,350 Technology; $25,000 in 2018 to re-paint old facility; $45,000 in 2019 for dispenser at Genesis Transfer to Reserves 17,950 27,450 9,500 52.92% 20,000 20,000 Surplus sponsorship funds for programs transferred to Program Enhancement Reserve Transfer to City for Services 35,000 50,000 15,000 42.86% 50,000 50,000 Significant increase in City charge for support services (payroll & benefits, bookkeeping) Marigold Fee for Services 284,283 292,144 7,861 2.77% 304,420 316,048 Increased costs due to population growth (based on a per capital formula) Audit payment through City 7,700 16,000 8,300 107.79% 16,000 16,000 Cost for library to piggyback on City audit more than doubled for 2018 Total Expenditures 2,615,949 2,740,607 124,658 4.77% 2,824,400 2,903,059 NET COST/(GAIN) $ 139,898 $ 124,658 $ 83,793 $ 78,659 Higher net costs in 2018 due to expansion and fixed/committed cost increases. Personnel - Year Equivalents 2017 2018 Year Equivalent - Full-Time 11.00 10.50 Year Equivalent - Part-Time 17.59 16.48 Total FTE Personnel 28.59 26.98 2017 2018 2019 2,020 Population 64,921 67,649 70,233 72,646 estimated increases provided by City 3.5% 4.77% 4.2% 3.8% 2017 2018 Per capita support, w.out facility $24.15 $24.12 Per capita support with facility $27.64 $27.82 9

Airdrie Public Library 2018-2020 BUDGET Actual Approved Approved Proposed Planned Planned 2016 2016 2017 2018 2019 2020 REVENUE Links to detailed tabs GRANTS CITY OF AIRDRIE OPERATING GRANT 1,491,081 1,491,081 1,568,362 1,631,718 1,714,783 1,765,740 City of Airdrie Grant CITY OF AIRDRIE - LEASE/COMMON COSTS 203,394 203,394 226,302 250,246 253,404 259,404 City of Airdrie Lease & Common Costs PROVINCE OF ALBERTA OPERATING GRANT 325,730 304,645 325,730 360,311 389,793 403,185 Alberta Operating Grant MARIGOLD OPERATING GRANT 146,725 141,344 155,605 163,302 170,122 176,582 Marigold Operating Grant CITY SERVICES IN KIND TRANSFER 35,000 35,000 35,000 50,000 50,000 50,000 City Services Transfer COUNTY OPERATING GRANT 16,912 16,912 16,912 16,912 16,912 16,912 County Grant OTHER GRANTS 13,609 7,738 6,898 19,364 19,364 19,364 Other Grants TOTAL GRANTS 2,232,451 2,200,114 2,334,809 2,491,853 2,614,378 2,691,187 FUND DEVELOPMENT FUND DEVELOPMENT EVENTS 10,047 9,000 10,000 9,320 9,320 9,320 Fund Development Events SPONSORS 71,350 69,500 59,500 55,019 53,519 53,519 Sponsors ADVOCATES 17,650 13,500 12,500 19,500 19,500 19,500 Advocates TOTAL FUND DEVELOPMENT 99,047 92,000 82,000 83,839 82,339 82,339 MEMBERSHIPS INDIVIDUAL 43,928 45,000 46,950 23,475 - - Individual HOUSEHOLD 29,994 29,200 32,065 16,325 - - Household YOUTH 603 575 - - - - Youth SENIOR 2,635 2,430 - - - - Senior STUDENT 723 710 - - - - Student NON-RESIDENT 18 35 - - - - Non-Resident TOTAL MEMBERSHIPS 77,901 77,950 79,015 39,800 - - FINES FINES 35,974 31,500 37,070 38,000 39,500 40,850 Fines TOTAL FINES 35,974 31,500 37,070 38,000 39,500 40,850 INTEREST AND MISCELLANEOUS INVESTMENT INCOME 15,707 16,500 28,000 34,000 34,000 34,000 Investment Income MISCELLANEOUS & PROGRAM REVENUES 8,144 11,500 6,475 7,283 7,283 7,283 Miscellaneous Revenue TOTAL INTEREST AND MISCELLANEOUS 23,851 28,000 34,475 41,283 41,283 41,283 DONATIONS GENERAL DONATIONS 4,346 2,100 2,025 3,400 3,400 3,400 General Donations FUND DEVELOPMENT CAMPAIGNS (donations) 11,819 8,500 10,250 10,400 10,400 10,400 Fund Development Campaigns (donations) TOTAL DONATIONS 16,165 10,600 12,275 13,800 13,800 13,800 PHOTOCOPY PHOTOCOPY & PRINTING 13,928 13,750 15,300 15,500 16,500 17,000 Photocopy & Printing TOTAL PHOTOCOPY 13,928 13,750 15,300 15,500 16,500 17,000 BOOK SALES SALE OF BOOKS 10,871 11,400 14,215 10,000 10,000 10,000 Sale of Books TOTAL BOOK SALES 10,871 11,400 14,215 10,000 10,000 10,000 OTHER REVENUES DRAW FROM RESERVES - - - - - - OTHER REVENUE 7,356 10,737 6,790 6,532 6,600 6,600 Other Revenue TOTAL OTHER 7,356 10,737 6,790 6,532 6,600 6,600 CONTRIBUTIONS FE FUND DEVELOPMENT DONATIONS 250,000 - - - - - FE Donations FE FUND DEVELOPMENT EVENTS - - - - - - FE Events FE SPONSORS - - - - - - FE Sponsors CONTRIBUTED REVENUE 1,202 - - - - - TOTAL FACILITY EXPANSION 251,202 - - - - - GIFTS-IN-KIND GIFTS-IN-KIND 1,000 - - - - - TOTAL GIFTS-IN-KIND 1,000 - - - - - TOTAL REVENUES $2,769,746 $2,476,051 $2,615,949 $2,740,607 $2,824,400 $2,903,059 SALARIES& EMPLOYEE BENEFITS SALARIES 563,565 624,813 666,293 700,692 711,202 736,307 Salaries RECOGNITION PROGRAMS 1,707 2,250 2,425 4,050 4,500 4,125 Recognition Programs WAGES 717,055 737,390 778,755 788,082 799,903 828,140 Wages BENEFITS 295,418 289,091 312,476 300,893 321,493 347,598 Benefits WCB 3,775 3,738 4,072 4,244 4,283 4,325 WCB VACATION ACCRUAL (32,102) 500 500 1,500 1,500 1,500 Vacation Accrual PERSONNEL RECRUITING 1,397 400 400 1,400 1,400 1,400 Personnel Recruiting TOTAL PERSONNEL 1,550,815 1,658,182 1,764,921 1,800,861 1,844,281 1,923,395 MARIGOLD SERVICE FEES MARIGOLD SERVICES FEES 264,105 264,105 284,283 292,144 304,420 316,048 Marigold Services Fees TOTAL MARIGOLD SERVICES FEES 264,105 264,105 284,283 292,144 304,420 316,048 BUILDING MAINTENANCE & RENT CUSTODIAN & SUPPLIES 40,791 38,910 45,850 56,446 56,446 56,446 BUILDING COMMON COSTS 66,029 67,770 87,078 91,342 94,500 100,500 Building Common Costs FACILITY MAINTENANCE 6,506 5,800 7,800 8,290 8,290 8,290 Facility Maintenance BUILDING LEASE 138,624 135,624 139,224 158,904 158,904 158,904 Building Lease FURNITURE & EQUIPMENT 5,094 1,050 1,050 2,150 2,150 2,150 Furniture & Equipment TOTAL BUILDING 257,044 249,154 281,002 317,132 320,290 326,290 MANAGEMENT FEES CITY SERVICES IN KIND TRANSFER 35,000 35,000 35,000 50,000 50,000 50,000 City Services Transfer TOTAL CITY SERVICES FEES 35,000 35,000 35,000 50,000 50,000 50,000 OFFICE PRINTING & STATIONARY 9,689 8,550 7,450 8,550 8,900 8,650 Printing & stationary OFFICE EQUIPMENT & SUPPLIES 7,472 5,573 5,750 5,600 5,600 5,800 Office equipment & supplies BOARD EVENTS & APPRECIATION 1,689 1,085 2,300 2,486 2,497 2,508 Board events & appreciation MEMBERSHIPS & LICENSES 1,230 1,885 1,425 1,600 1,600 1,600 Memberships POSTAGE & FREIGHT 1,310 1,600 1,600 1,350 1,350 1,350 Postage & freight TELEPHONE 2,697 2,500 3,850 2,700 2,700 2,700 Telephone CRIMINAL RECORD REPORTS 473 570 695 500 500 500 Criminal record reports MAINTENANCE & LEASE CONTRACTS 8,507 9,388 8,668 7,462 7,462 7,462 Maintenance & lease contracts CASH OVER OR SHORTAGE - 50 50 200 200 200 Cash overage/shortage TOTAL OFFICE 33,067 31,201 31,788 30,448 30,809 30,770 MATERIALS BOOKS 10,420 6,000 7,000 9,500 9,500 40,000 Books PERIODICALS 4,548 4,800 4,650 4,868 4,926 4,987 Periodicals AUDIO VISUAL MATERIALS 10,858 10,000 10,000 7,000 7,000 7,000 Audio visual materials CATALOGING & PROCESSING & REPAIRS 4,608 4,580 3,950 3,575 4,050 3,650 Cataloging & processing repairs TOTAL MATERIALS 30,434 25,380 25,600 24,943 25,476 55,637 ADVERTISING and PROMOTION WEBSITE & emarketing 10,514 2,400 19,200 23,075 21,425 21,675 Website & emarketing ADVERTISING/PROMOTION /MARKETING 16,460 16,900 14,400 13,900 14,025 14,150 Advertising promotion marketing TOTAL ADVERTISING and PROMOTION 26,974 19,300 33,600 36,975 35,450 35,825 PROGRAMS PROGRAM EXPENSES: PRESCHOOL 6,509 14,620 9,520 9,520 12,070 12,220 Program Preschool PROGRAM EXPENSES: SCHOOL AGE 9,823 10,050 8,650 7,750 9,700 10,150 Program School Age PROGRAM EXPENSES: ADULT 3,083 3,100 3,900 3,020 5,520 5,570 Program Adult PROGRAM EXPENSES: ART 3,714 4,350 3,900 6,700 6,750 6,800 Program Art TOTAL PROGRAMS 23,129 32,120 25,970 26,990 34,040 34,740 UTILITIES NATURAL GAS 2,964 3,500 3,500 4,500 4,600 4,700 Natural Gas POWER 10,780 10,800 13,000 14,000 14,000 14,000 Power TOTAL UTILITIES 13,744 14,300 16,500 18,500 18,600 18,700 INFORMATION TECHNOLOGY and SYSTEM SUPPORT SYSTEM SUPPORT 3,731 7,037 6,990 7,925 11,320 11,410 System Support TECHNOLOGY (HARD & SOFTWARE) 8,865 8,560 6,700 3,200 6,300 6,750 Technology (Hard & Software) TOTAL SYSTEM SUPPORT & TECHNOLOGY 12,596 15,597 13,690 11,125 17,620 18,160 TRAINING AND TRAVEL STAFF TRAVEL & EXPENSES 2,476 5,627 2,200 2,200 2,200 2,200 Staff Travel STAFF & BOARD DEVELOPMENT 9,856 12,275 12,130 14,000 14,220 14,445 Staff & Board Development 12,332 17,902 14,330 16,200 16,420 16,645 PROFESSIONAL FEES AUDIT FEES 7,700 7,850 7,700 16,000 16,000 16,000 Audit Fees TOTAL PROFESSIONAL FEES 7,700 7,850 7,700 16,000 16,000 16,000 VEHICLE DELIVERY - FUEL 287-1,000 500 500 500 Delivery-Fuel DELIVERY - MAINTENANCE, ETC. 2,161-550 550 550 1,950 Delivery-Maintenance etc. DELIVERY - INSURANCE & REGISTRATION 1,130-1,130 1,169 1,174 1,179 Delivery-Insurance & Registration TOTAL VEHICLE 3,578-2,680 2,219 2,224 3,629 FUND DEVELOPMENT FUND DEVELOPMENT ADMINISTRATION 1,745 2,530 1,935 1,565 1,565 1,565 FD Administration FUND DEVELOPMENT DONOR APPRECIATION 966 700 700 700 700 700 FD Donor Recognition FUND DEVELOPMENT CAMPAIGNS - 500 200 200 200 200 FD Campaigns FUND DEVELOPMENT EVENTS 586 500 500 1,300 1,300 1,300 FD Events TOTAL FUND DEVELOPMENT 3,297 4,230 3,335 3,765 3,765 3,765 BANK CHARGES BANK CHARGES 2,159 2,600 2,100 2,200 2,300 2,400 Bank Charges TOTAL BANK CHARGES 2,159 2,600 2,100 2,200 2,300 2,400 INSURANCE INSURANCE 1,490 3,700 1,500 1,505 1,505 1,505 Insurance TOTAL INSURANCE 1,490 3,700 1,500 1,505 1,505 1,505 FACILITY EXPANSION FE FUND DEVELOPMENT EXPENSES - - 3,000 - - - FE Fund Development FE BOARD EXPENSES - 750 750 200 200 200 FE board expenses FE PURCHASE SERVICES - - - - - - FE purchase services FE TRAVEL 260 500 1,250 1,250 - - FE travel TOTAL FACILITY EXPANSION 260 1,250 5,000 1,450 200 200 TRANSFER TRANSFER FROM OPERATING RESERVE - - - - - - TRANSFER TO RESERVES - ENHANCEMENT 30,000 29,850 17,950 27,450 20,000 20,000 Transfer to enhancement reserve TRANSFER TO RESERVES - FE - - - - - - TRANSFER TO RESERVES 18,000 - - - - - TRANSFER TO CAPITAL 49,000 64,330 49,000 60,700 81,000 29,350 TOTAL TRANSFERS 97,000 94,180 66,950 88,150 101,000 49,350 TOTAL EXPENSES 2,277,724 2,476,051 2,615,949 2,740,607 2,824,400 2,903,059 NET (SURPLUS)/DEFICIT (492,022) 0 0 0 0 0 10

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