PERFORMANCE REPORT OF OFFICE OF THE ACCOUNTANT GENERAL (A&E), BIHAR, PATNA FOR THE YEAR 2009-10 Pension Group Details of Commutation/N.R Cases Items Disposal during 2009-10 Commutation cases 459 N.R. Cases 2226 Details of Pension/Family Pension Cases/ Revision Cases Post Retirement benefits authorized during 2009-10 1 2 3 4 5 Opening Balance Receipt during the year Total Disposal during the year Closing Balance* Pension 225 15442 16667 15434 633 Family Pension Cases 21 2480 2501 2478 23 Revision Cases 123 9772 9895 9685 210 Pension Adalat: - Pension Adalat has not been organized due to shortage of staff and exigencies of work.
GE & Fund Group State/ U.T. Date of Take over (Fully) Date of Takeover (Partial) Category of Gazetted employees authorized by A.G. 1. Bihar - 01.01.1986 (i) Governor, High Court Judges, MLAs M.L.Cs, Private Secretaries, BPSC. Ministers, Speaker & Dy. Speaker, Chairman & Dy. Chairman. (ii) All India Services Officers. Class-I, Officers of State Government including Headmasters and Principal of High School. (iii) Judges ( Including re-employed) of officers of Bihar who received authorities 388 10044 31 Total 10463 Information regarding CAG Complaint Cases as on 31.03.2010 of Fund Group 1 Opening Balance on 01.04.2009 NIL 2 Receipt during the year 09 3 Total (1) & (2) 09 4 Disposal during the year 09 5 Balance as on 31.03.2010 NIL
Accounts Group Details of Vouchers Received during the year. Particulars of Vouchers 1 Treasury Vouchers compiled. 729124 2 Accounts checked and compiled 565 (a) Public works Divisions. 41 (b) Forests Divisions. 3 Transfer entries prepared. 4901 4 Inward/outward settlement accounts (Net items) Inward Accounts Outward Accounts 816 320 5 Loan accounts for which detailed accounts are maintained. (Including loans from the central Government) 227 6 Remittance pairing broadsheets of cheque paired) 23635 7 of treasuries in the state 41 8 Sub treasuries 19 09 Personal ledger accounts 868 Monthly Civil Accounts submitted to the State Government. Months Due Dates Dates of Dispatch 03/2009 (Pre) 12/05/2009 24/07/2009 03/2009 (Sy) 30/06/2009 04/09/2009 04/2009 25/05/2009 12/08/2009 05/2009 25/06/2009 19/08/2009 06/2009 25/07/2009 31/08/2009 07/2009 25/08/2009 11/09/2009 08/2009 25/09/2009 13/10/2009 09/2009 25/10/2009 04/11/2009 10/2009 25/11/2009 26/11/2009 11/2009 25/12/2009 30/12/2009 12/2009 25/01/2010 28/01/2010 01/2010 25/02/2010 26/02/2010 02/2010 25/03/2010 30/03/2010 3/2010(Pre) 12/05/2010 25/05/2010
Clearance and adjustments of outstanding differences under R.B.D During the year. Dr.(+) Amount (in lakh) Items Dr.(-) Amount (in lakh) Items Adjusted by RBI 6622.82 381 - - Settled by A.G.(A&E) 421034.79 90 - - Total 427657.61 471 - - Cr.(+) Amount (in lakh) Items Cr.(-) Amount (in lakh) Items Adjusted by RBI 26488.19-444 - Settled by A.G.(A&E) 851438.33-16 - Total 877926.52-460 - Training Inspection Report as on 31.03.2010 Inspection Reports Paras Opening Balance 582 Addition during the year 11 130 Total 712 Clearance during the year 295 Closing Balance 417 Administration Group Budget Head Amount Amount in Rupees Percentage of Expenditure Salaries 215479000 215458254 93.30 Wages 1471000 1470975 0.64 Travel Expenses 1385000 1383965 0.60 O.T.A. 2000 1221 0.00 Office Expenses 10154000 10153572 4.40 Other Charges 11000 11000 0.01 Departmental 2442000 2441824 1.05 Canteen Minor Works - - - Total 230944000 230920811 100 %
Breakup of Loans Head of Account Amount in Rupees Motor Cycle/Scooter Advance 762000 Computer 42000 Total 1182000 Men-in-Position (As on 01.04.2010 (F/N) ) Categories of staff Group Sanctioned Strength Persons in Position Shortage in various cadres 1 I.A. & A.S. Officers A 03 2 Welfare Officers A Sr. Accounts 3 Officer/Accounts Officers B 29 28 01 Assistant Accounts 4 Officer/ Section Officer/Supervisor B 95 67 28 5 Private Secretary B 01 01-6 Sr. Accountants/ Accountant C 600 318 282 7 Clerks C 79 16 63 8 Stenographers / Personal Asstt. C 12 04 08 9 S. G. Record Keepers/Record Keepers C 20 14 06 10 Welfare Asstt. C 01 11 Staff Car Drivers C 03 01-12 Care Taker C 01 13 Daftaries D 05 14 Other Gr. D Staff D 109 02 100 15 Peons D 02 Total 948 460 488
Promotions during the year Category Numbers 1 Accounts Officer to Sr. Accounts Officer 07* 2 Section Officer to Assistant Accounts Officer - 3 Sr. Accountant to Section Officer/ Supervisor 01 4 Accountant to Sr. Accountant. 15 5 Clerk to Accountant 03 Total 26 *Including Proforma promotion. Retirement during the year Category Numbers 1 Dy. Accountant General Nil 2 Sr. Accounts Officer/ Accounts Officer 05* 3 Assistant Accounts Officer 02 4 Supervisor 03 5 Sr. Accountant 08 6 Accountant 02 7 Daftary Nil 8 RK/SGRK 02 Total 22 Including one Sr. A.O who retired on Foreign Service. Death 1 Gopal Bahadur, Daftary 2 Sheo Saran Baitha, Sr. Accountant Grade Total of Officers/Staff Total that possesses working knowledge of Hindi Percentage A 03 03 100% B 96 96 100% C 355 352 99.15% (i) of Letters received in Hindi 134211 (ii) of replies sent in Hindi 89304 (iii) of Letters which did not require replies 54907
Work Shops Subject of work shops (i) Hindi Noting & Drafting. Period 16/06/2009 02/09/2009 22/12/2009 24/03/2010 of work shops of days Hours of participants 05 09 18 68 (ii) Ways and methods for the development of Hindi and removal of Common errors in Hindi. 17/06/2009 03/09/2009 23/12/2009 25/03/2010 05 09 18 68 Hindi Pakhwara (i) Hindi Speech Competition 1 st Prize 2 nd Prize Shri Rakesh Kumar Singh (Sr. Auditor) Shri Sindhu Nath Jha (Sr. Auditor) 3 rd Prize Shri Niraj Kumar (Asstt. Audit Officer) (ii) Hindi Noting & Drafting 1 st Prize 2 nd Prize Shri shankar Prasad Verma (Asstt. Accounts Officer) Shri Deepak Kumar -2 (Asstt. Accounts Officer) 3 rd Prize Shri Sindhu Nath Jha (Sr. Auditor) (iii) Hindi Type (On Computer) 1 st Prize 2 nd Prize Shri Rajesh Kumar Sah (Asstt. Audit Officer) Shri Niraj Kumar (Asstt. Audit Officer) 3 rd Prize Shri Om Kumar (Clerk/Audit Office) Disposal of letters in respect of Right to Information Act. Opening balance as on 01.04.2009 Nil Receipt during the year 662 Total 662 Disposal 662 Closing balance as on 31.03.2010 Nil
1. Details of SOGE Exam. SI. No. 1 2. 3 Name of Examination i) SOGE Exam Month & year of Candidates appeared of Candidates Succeeded. a) Part-I May/June 42 Nil b) Part-II May/June 16 01 c) Part-II (Audit Stream) May/June 07 02 ii) Incentive Exam. for AAOs/ SOs Incentive Examination for Sr. Acctt. 2009-10 03 Nil April 24 15 Departmental Exam for Accountant August 09 03 02 February 10 03 01 4 Departmental Exam. for Clerks September 09 07 01 5 Limited Departmental competitive exam. for Matriculation group D for promotion as clerks. July 09 Nil Nil 1. Details of Training Programme conducted at R.T.I, Ranchi during the year. Name of Course of Participants A.O AAO Sr.Acctts/Acctts. Adobe Creative Suit Designed Standard Vision 4 Software 02 - - 02 Creative Plan Scheme Monitoring System 04 01 01 - CAAT-MS Access (Advanced) 02-01 - Public Works & Forest Deptt. And Audit Theory 03-02 - Total 11 01 04 02
2. Details of In house Training Programme conducted during the year. 1. 2. 3. 4. 5. 6. 7. Name of course of slots Sr.A.Os/A.Os AAO Sr.Acctts./ Acctts. Computerization of Pension wing for Sr.Acctts./Acctts. 10 - - 09 Computerization of Pension wing for Sr.A.Os/A.Os & AAOs 10 03 08 - Calculation & finalization of Pension cases for Sr.Acctts./Acctts. 10 - - 10 Calculation & finalization of Pension cases for AAOs 10 - - 08 Pay fixation in the scale of introduced wef 1/4/1981, 1/1/1986 & 1/1/1996 and promotion in the time bond/selection grade but order issued after 8/2/1999 10-03 06 came into effect, pay fixation in case of different kinds of promotion/up gradation of gazetted officers. Missing credits of Divisional Acctts./staffs in respect of GPF/HBA &GIS 10-03 07 Training of staffs and officers of pension wing for uniformity in disposal of pension/revision cases 74-15 53 received from Bihar Govt. 8. Checking of transactions of receipt and expenditure of works accounts. 10 - - 08 9. MS Words (Excel, Words etc.) for Sr. A.Os/A.Os 28 23 - - 10. Right to Information 30-16 13 11. Issuance of pay slips checking and authorization of unutilized earned leave, issuance regulation of period as 10-04 05 compulsory waiting/leave due Total 212 26 49 119
Games 1 Chess Sports Team Events East Zone Champion (Individual Runners up Inter Zonal Runners up (Team) - 2 Carom Qr. Final - - 3 Badminton Champion Semi Finalist - 4 Table Tennis 5 Football Semi Finalist Runners up - - Qr. Finalist 6 Volley ball Champion Runners up - Other Tournaments Runners up in Local Sr. Divn. Super League 7 Cricket Semi Finalist - -
CAG Complaint Cases in ITA Section Grievance Cell WORKS (i) Opening balance as on 1.4.2009 Nil (ii) Receipt during the year 25 (iii) Total (i) and (ii) 25 (iv) Disposal during the year 25 (v) Balance as on 31.3.2010 Nil Items 2009-10 Complaints received 23 Disposal 23 Balance Men-in-Position (As on 01.04.2010 (F/N) Categories of staff Group Nil Sanctioned Strength PIP. Shortage in various cadres 1 2 3 4 5 6 1 Divisional Accountant/ Divisional Accountant (P) C 198 3 195 2 Divisional Accounts Officer Gr. II B 142 84 58 3 Divisional Accounts Officer Gr. I B 141 130+11 * 11 4 Sr. Divisional Accounts Officer B 85 85 Nil 5 Total 566 303 263 Note- * 11 officials are on deputation from Jharkhand cadre. Promotions during the year: - Category Numbers 1 Divisional Accounts Officer Gr. I to Sr. Divisional Accounts Officer 14 2 Divisional Accounts Officer Gr. II to Divisional Accounts Officer Gr. I 19 3 Divisional Accountant to Divisional Accounts Officer Gr. II 15 Total 48 Retirement during the year: - Category Numbers 1 Sr. Divisional Accounts Officer 09 2 Divisional Accounts Officer Gr. I Nil 3 Divisional Accounts Officer Gr. II Nil 4 Divisional Accountant Nil Total 09 Death during the year: - NIL Sd/- Sr. Accounts Officer (Admn)