Item 3 Minutes of Meeting held on 19 th December 2017 MINUTES TO A MEETING OF COLNE TOWN COUNCIL on Tuesday, 19 th December 2017 at 7p.m. in the Council Chamber of Town Hall In Attendance:Cllrs P Foxley, M Foxley, D. Clegg, G. Clegg,P.Howarth,D.Lord, M.Thomas. 1. Welcome The Chairman welcomed all to the meeting of the December Full Council 2. Apologies Apologies were received from Cllrs. J Cooney, S. Cockburn-Price, N. Butterworth, I. Graham, C. Lionti, J. Nixon, G. Roach, 3. Minutes To approve as a correct record, the Minutes of the meeting held on 21stNovember2017. The Minutes of the Full Council meeting held on the 21 st November 2017 were accepted as a true record. Proposed by Cllr M Thomas Seconded by Cllr MFoxley All agreed 4. Additional Items of Business To determine whether there are any additional items of business which, by reason of special circumstances, the Chairman decides should be considered at the meeting as a matter of urgency. None received 5. Declarations of Interest 1
To receive any declarations of interest from Members relating to any item on the agenda in accordance with the provisions of the Code of Conduct and/or indicate if S106 of the Local Government Finance Act 1992 applies to them. None received 6. Exclusion of the Public To determine during which items, if any, the public are to be excluded from the meeting. None as per agenda 7. Public Forum To consider questions, statements or petitions from members of the public who are welcome to the meeting and have a total collectively of 15 minutes to make their representations to the Committee. No public present PUBLIC ITEMS 8. Financial Update To approve aschedule of payments made since last submitted as at 16thNovember2017. To consider a summary update of the Council s overall financial budget as at 13 th December 2017 A schedule of payments made for the period 17 th November to 13 th December 2017 totalling 45,717.53was presented for approval, no queries raised, and duly signed by the Chairman. The CEO presented the summary update. Members asked in considering the current position, whether there may be any further gains in budget before the year end to help improve our year end reserves estimate. The CEO responded that potentially up to 20,000 further benefit may be seen, but that this will depend largely on the call for reactive repairs to assets now owned by the Town Council. 9. Blues Festival - 2018 To receive a report updating Members on progress made in respect of the 2018 event and to advise of the provisional budget set. An update report was presented by the CEO and Members noted the progress made and provisional budget being set at net loss 44,230, but aware that this is predicated on achieving substantial income from a number of sources. 2
10. Provisional Budget for 2018/19 To receive a report restating a provisional budget for 2017/18 and 2018/19 taking into consideration the Blues Festival 2018 budget, but excluding any additional proposals that may emanate from additional budget requirements in respect of The Muni and or Bus Shelter refurbishment. The CEOpresented a report detailing proposed budgets for 2018/19 and a forecast end of 2018/19 year reserves position of 234,681basedon their being no additional services taken on. Members discussed a number of areas and in particular Bus Shelters and the need for also making further provision for capital repayments, should it be necessary to access further capital funding in respect of asset need or transfer of further services. Cllr P Foxley outlined his desire to see the main approach road Bus Shelters that currently portray a poor image for our town centre to be improved andall members present supported this initiative. RESOLVED That for the 2018/19 budget the CEO incorporate an additional provision of 15,000 per annum in respect of as yet unknown capital repayment need. That a capital programmeof 150,000 in respect of Town Centre Bus Shelter is approved for the CEO to work up a scheme for subsequent approval by Members, subject to the transfer of ownership of the Primesight Shelters to Town Council from Pendle Borough Council, and borrowing approval gained to access a Public Loan Works Board loan of 150,000 repayable over a 10 year period, reflective of the asset life That in the interim period, an amount of 2,500 from existing revenue budget is used to effect repairs of a more permanent nature to Bus Shelters outside of the Town Centre, prioritised by safety need then appearance. 11. Correspondence Received To note any correspondence received. A letter from a resident regarding the closure of the Police Station front desk was presented for consideration. Members advised that a resolution had already been passed by Pendle Borough Council expressing concerns and that the CEO to respond to the resident advising of the Town Councils support for this resolution and that the issue was also being considered under the Community Safety Partnership. 12. Councillors Questions Questions under this item are for discussion and information only and any debate should be limited to five minutes only. Cllr. M Thomas raises concerns over the appearance of the Glass Hut outside the Market in that its inside view is compromised by the use of external glazing for poster 3
placement. Cllr D Lord advised that she will raise this with the Market to resolve. 13. Planning To provide the opportunity to comment on Planning Applications lodged in and environs since the last Full Council meeting. Item 13 - Planning for Full Council December 2017 Application Number 1 17/0624/LHE Mrs Jameela Kauser 2 17/0644/FUL C Malik and G Preston 3 17/0676/HHO Ms Pamela Stansfield Applicant Location Proposal 12 Chapel Street Lancashire BB8 0SE Hey Royd Farm Skipton Old Road Lancashire BB8 7AD 1 Castle Close Lancashire 4 17/0682/VAR W18 Cars Ltd The Annex Vivary Mill Vivary Way 5 17/0681/HHO Mrs Rachel Amanda Kelly 6 17/0613/FUL Collateral UK Ltd 7 17/0602/FUL Mr & Mrs Alan Pilkington 14 Keats Close Lancashire Land Adjacent Lenches Road And Hartleys Terrace Lenches Road Edge End Farm Red Lane Permitted Development Notification (Larger Home Extension) Erection of single storey extension to the rear (Length 6m, Eaves Height 2.9m, Overall height 3.7m). Full: Conversion of existing agricultural building into two dwellings, with associated parking and landscaping and demolition of existing dutch barn. Full: Erection of single storey extension to rear. Full: Variation of Condition: Vary conditions 2 and 3 of Planning Permission 13/15/0451P to alter the parking layout and allow valeting Full: Conversion of garage into habitable room and erection of first floor extension to side. Full: Major: Erection of 10 dwelling houses accessed off Hartley Terrace. CTC We are pleased to support this proposed development Full: Erection of a detached single storey double garage. CTC- We are concerned that there appears to have been no heritage statement prepared for this application, which is a requirement for Listed Building Consent. The listed nature of this property dictates that this garage should be subservient in appearance to the existing building. Given the rectangular footprint of the building we suggest this could be 4
8 17/0707/TPO Mrs. Sarah Cockburn- Price 9 17/0603/LBC Mr & Mrs Alan Pilkington 10 17/0696/FUL Mrs Paula Reed 11 17/0710/HHO Mr Lee Duerden Hey Royd Skipton Old Road Lancashire BB8 7AD Edge End Farm Red Lane Unit 1 Worden Opticians Skipton Road CraigmoreKeighley Road better achieved with a ridge running parallel to the front elevation (ie rotated through 90 degrees). This would also be more in keeping with traditional building forms and would minimise any impact on the neighbour's garden. T1 - T6 - Sycamore. Remove trees to restore kitchen garden. T7 - Beech; Tree unsafe. Remove. T8 - Ash; Remove branch and retain stump for wildlife habitat. T9 - Beech; Dead, remove. T10 - Beech; Clean through canopy and remove any branches with weak unions. Carry out climbing inspection to determine condition of rot points. (See application documents). Plant 3 x pot grown hazel to create understory and to improve the biodiversity and amenity of the woodland garden. CTC we support this proposal seeking to restore its natural beauty and heritage feel. Listed Building Consent: Erection of a detached single storey double garage, within the curtilage of a Listed Building. CTC- as item 7 above Full: Change of use from shop (A1) to Cafe (A3) (Retrospective) CTC- We are concerned that there is no proper drawing information submitted with this application and are surprised that this has been validated in the first instance. It is not possible to make informed comment due to this lack of information. Full: Erection of dog kennels and walled exercise area (Retrospective).. 14. Date & Time of Next Meeting The next Full Council is scheduled for Tuesday 16thJanuary 2018. 5