Cooperation between Managing Authority and Paying Agency RDP 2007-2013 2013 Brussels, 28-29 29 September 2010 Ministry of Agriculture and Rural Development Republic of Poland 1
Programme budget 17,4 bn,, of which the EAFRD contribution 13,4 bn Axis 1 (11 measures) 43% of total budget Axis 2 (4 measures) 30,9% Axis 3 (4 measures) 20,1% Axis 4 (3 measures) 4,5% Technical Assistance 1,5% Progress of implementation of RDP* Over 3,5 million of applications submitted in all measures of the Programme Over 54% of available funds have been contracted Over 4,1 billion euros transferred to beneficiaries, Financial execution of the Programme 23,94% *financial data as of September, 17th 2010
Managing Authority (MA) Minister of Agriculture and Rural Development (MARD) National Rural Network National Network Unit (Secretariat) - in the structure of the MARD 16 Regional Network Units in the structures of 16 Regional Self Governments Paying Agency 19 Implementing Entities (IE) Certifying Body (CB) Agency for Restructuring and Modernisation of Agriculture (ARMA) -ARMA -Agricultural Market Agency (AMA), -16 Regional Self Governments (RSG SG) -Foundation of Assistance Programmes for Agriculture (FAPA) General Inspector of f Fiscal Control (Ministry of Finance) Coordinating Body Minister of Agriculture and Rural Development (MARD)
Implementing Entities performing tasks of the MA ARMA 15 measures RSG 6 measures AMA 1 measure FAPA 1 measure 4
The scope of cooperation between MA and PA } Checks of the performance of tasks by IE } Guidelines concerning tasks of MA } Audit of management and control system } Procedures and explanations } Training for IE } Monitoring of RDP } Programme changes 5
Examples of good practices } Mutual passing of information on the results of checks carried out by MA and AP in IE } MA gives opinion on implementation procedures prepared by PA for some RDP measures } Agreeing the way to implement the recommendations of the audits of the management and control system } Passing on, to the attention of each other, explanations about rules and procedures } Publishing on MARD and ARMA websites updated information on RDP } The common system of training for trainers in the IE } Representatives of PA and IE take part in sessions of the Monitoring Committee } Cooperation concering detailed rules for measures implementation } PA and IE may submit proposals concerning RDP changes 6
Checks in IE } MA carries out checks in IE concerning performance of tasks delegated by MA } PA carries out checks in IE (RSG, FAPA, AMA) concerning performance of tasks delegated by MA and PA } Checks carried out by PA are planned according to the schedule consulted and approved by MA } MA and PA share information on the results of checks carried out 7
Guidelines concerning tasks of MA } MA issues to the IE guidelines concerning tasks delegated by MA } The scope of the gudelines covers: procedures for handling applications for support, requirements for the organizational, technical and personnel conditions to be met by organizational units (OU) of the IE that carry out checks requirements for security of information, data and documents } Draft guidelines are consulted with PA 8
Audit of management and control system } PA carries out audit of management and control system in IE (RSG, FAPA, AMA), according to the schedule } MA may ask PA to conduct additional audit task } MA receives schedule of audit tasks and information on the outcome of audit tasks carried out by PA 9
} PA is responsible for the preparation of procedures } Procedures concernig the tasks of MA are accepted by MA and passed on to RSG to the attention of PA } Procedures concernig tasks of PA are passed on by PA to RSG, to the attention of MA } Explanations on granting aid and eligibility rules, performing tasks of MA - provided by MA and passed on to the attention of PA } Explanations on performing tasks of the PA - provided by PA and passed on to the attention of MA
Setting the scope of training Selection of trainers Training of trainers MA IE MA & PA Trainings in IE Issuing certificates Exam for the trainers: - preparation of tests - validation of tests trainers MA Around 200 trainers have successfully completed the trainings organized by MA & PA
Monitoring of the RDP Process collective current reports collective half-yearly and annual reports final report AMA ARMA MARD (DRD) Monitoring and Reporting Division Monitoring Committee RSG annual reports Resolution final report FAPA PROWie ci European Commission 12
} PROWie ci a monthly publication devoted to the RDP and presenting updated information on implementation of the Programme www.minrol.gov.pl } NRN Bulletin www.ksow.gov.pl
} government representatives, } local government representatives, } social and economic partners representatives including nongovernmental organizations connected with environmental protection. In Monitoring Committee sessions as observes take part representatives of: } Agency for Restructuring and Modernisation of Agriculture, } Agricultural Market Agency, } Foundation of Assistance Programmes for Agriculture
Implemented mechanisms concerning Clear division of tasks and responsibilities Flow of information On-going cooperatrion between MA and PA, providing coherent approach in the area of Programme implementation Great number of staff with experience in implementation of similar programmes (SAPARD, SOP AGRI, RDP 2004-2006) is a great value
Thank you for your attention Micha Marciniak Director Department of Rural Development Ministry of Agriculture and Rural Development email: michal.marciniak@minrol.gov.pl Ministry of Agriculture and Rural Development (MA) - www.minrol.gov.pl Agency for Restructuring and Modernisation of Agriculture (PA) - www.arimr.gov.pl National Rural Network - www.ksow.gov.pl 16