1. Call to Order Chair Greg Schnelle called the Regular Planning Commission to order at 6:30 p.m. on Thursday, June 7, 2018. 2. Roll Call Present: John Bieno, Student Member Michaela Bieno, Trustee Jeanne Carpenter, Larry Mahr, Scott Meier, Greg Schnelle, Mark Severtson, and Alternate Member Eric Smithback Absent: Patrick Molzahn Also Present: Village Administrator Mike Gracz, Public Works Director Jeff Rau, Village Planner Mike Slavney, Director of Administrative Services Candie Jones, and several members of the public. 3. Approval of Minutes: a) May 10, 2018 Mahr moved, seconded by Carpenter to approve the Regular Planning Commission Meeting Minutes from 05-10-2018. Motion carried 7-0. 4. Community Input. This part of the agenda allows members of the public to provide information to the Planning Commission, including on items not listed on the Commission s agenda. Under the Open Meetings Law, this section of the agenda allows the Commission to receive information, and to ask questions of a presenter to facilitate a better understanding of the information. Up to fifteen (15) minutes will be provided for community input, with each speaker afforded three minutes; otherwise the agenda will proceed as posted. Note for Commission Members and Public: After receiving information from a member of the public, Commission members need to be careful about how they discuss an issue among themselves. Commission members may discuss procedural matters relating to the information, such as whether the information should be directed to staff, referred to a committee, or placed on a future Planning Commission agenda. However, Commission members may not expand their discussion beyond such procedural matters. (This note will not be read at Commission meetings.) Hans Noeldner, 132 W Lincoln Street, appeared and suggested that all members get themselves to the meeting without the use of a vehicle. 5. Public Appearances Discussion and Possible Recommendation to the Village Board re: Consideration of Zoning Classification of SR-6 for Lot 1, Plat of Highlands of Netherwood. Dennis Steinkraus, Forward Development, appeared for this item. There was a letter provided to the members from Forward Development Group requesting an amendment to their most recent request to rezone a portion of the northeast section of the Highlands of Netherwood to MR-8 Multi-Family Residential. They are requesting the amendment allow for SR-6 Single Family Residential (4,000 sq. ft. 7,200 sq. ft.) replacing the previous request for MR-8 Multi-Family Residential. It was noted there was concern from the neighbors regarding the 1
multi-family zoning. Carpenter moved, seconded by Mahr to recommend to Village Board approving Forward Development Group s request to amend their previous zoning request from the 05-10-2018 meeting of MR-8 Multi-Family Residential to SR-6 Single Family Residential (4,000 sq. ft. 7,200 sq. ft.) zoning. Motion carried 6-0. Rosemary Gall, 5272 Netherwood Road, appeared for this item. She reported that she was not in favor of the driveways in the back of the property as it would be in her side yard. Slavney mentioned the possibility of including a fence or dense landscaping such as evergreens as a buffer. Gall reported she was not in favor of a fence but mentioned landscaping would be satisfactory. Slavney reported the developer is in the preliminary stages and the overall design review will come back to the Planning Commission and would allow for public comment. a) Discussion and Possible Recommendation to the Village Board re: Approval of Civic Campus Plan Slavney would like to review the comments from the Civic Campus Plan Open House and will share the results at the July 12, 2018 Planning Commission meeting. This item will appear at the next meeting. b) Discussion with Jerry and Bonnie Thiel and Possible Action by Planning Commission re: Replacing Windows on the south side of 102 Janesville Street Recommendations from May 16 th Historic Preservation Commission meeting: Bieno moved, seconded by Carpenter to approve the replacement of the windows contingent that the windows fill the original window opening including the removal of all framing jambs and sashes and heads. Further contingent on the approval of Chair or Vice Chair of the Historic Preservation Commission and staff. Windows to emulate what is already been done on the front and side. Motion carried 7-0. Glysch moved, seconded by Bonsett-Veal to approve the proposed replacement access door on the rear of the building as shown in the packet. Motion carried 7-0. Jerry and Bonnie Thiel, property owners, appeared for this item. They gave a brief overview of replacing the windows mentioning they intend make it as close to the original windows as possible. They mentioned they have appeared before the Historic Preservation Commission as well. Bieno moved, seconded by Meier to approve the replacement of the windows contingent that the windows fill the original window opening including the 2
removal of all framing jambs, sashes and heads and replacing the door as presented. Motion carried 7-0. c) Conceptual Discussion with Jerry and Bonnie Thiel re: Locating a Storage Building at 310 Braun Road This item will appear on a future agenda. d) Discussion and Possible Action by Planning Commission re: McDonald s Site Plan at 1029 North Main Street Joel Jackson, Bishop Engineering Company, Inc. appeared for this item. He mentioned that he has no concerns with the Village Planner s recommendations in his memo dated 05-31-2018. Bieno mentioned he is concerned with the submittal and does not feel he can make a recommendation for approval at this time. He would like to see detailed exterior lighting plans. He further mentioned he believes there is opportunity to make the building more architecturally appealing by providing accents or changing textures in the building material. Schnelle reported the Planning Commission is not comfortable moving forward with approval until more details are provided. He encouraged the applicant to work with Planning Commission member John Bieno to address his concerns. This item will appear on the next agenda. e) Discussion and Possible Action by Planning Commission re: Karate America s Site Plan This item will appear on a future agenda. f) Discussion and Possible Recommendation to the Village Board re: Amending Specific Implementation Plan (SIP)/Site Plan for Sleep Inn Hotel at 1120 Park Street for New Indoor Swimming Pool & Indoor/Outdoor Whirlpool Adam Coyle, Oregon Hotel LLC, appeared for this item. He mentioned he would like to include an indoor/outdoor whirlpool tub. He reported there will be no amplified music/sound outside and would like to keep it open past 9:00 p.m. (Village Planner s recommendation). Meier moved, seconded by Bieno to approve amending the site plan for Sleep Inn Hotel at 1120 Park Street to include an indoor/outdoor whirlpool as presented with meeting the recommendations from the Village Planner s memo dated 05-31-2018 noting the outdoor hours end at 10:00 p.m. Motion carried 7-0. g) Second Conceptual Discussion with Brett Riemen (Lakestone Properties) 3
regarding Development of Lot 499 in Bergamont Brett Riemen, Lakestone Properties, appeared for this item. He mentioned the proposed site is 3.28 acres and anticipates closing on the property in July 2018. He mentioned the site would consist of nine (9) duplex units and would be for residents that are 55 years or older. Schnelle referenced the memo from the Oregon Area Fire & EMS District dated 05-15-2018 (provided in the packet). Slavney mentioned there is a required buffer yard on the east side that will entail significant landscaping. Gracz mentioned the material for the General Development Plan & Specific Implementation Plan would need to be submitted to the Village by June 18, 2018. h) Discussion with Dan Bertler representing Oregon Community Resource Network (OCRN) re: New Youth Center Building 110 N. Oak Street 1) Hold Public Hearing on Proposed Zoning Request to consider the approval of the General Development Plan (GDP) and Specific Implementation Plan (SIP) submitted by Oregon Community Resource Network (OCRN), on behalf of the Village of Oregon (property owner) and the Youth Center Board, for a proposed New Youth Center Building. The center will be located at the southeast corner of Brook Street and N. Oak Street and be comprised of a new 6,000 sq. ft. multi-use building and associated parking. 2) Open Public Hearing Schnelle opened the public hearing at 7:39 p.m. 3) Village Planner s Presentation Slavney mentioned this project is currently on Village property and will remain on Village property but requires the lot to be reconfigured. 4) Public Comments Brian Mann, OPN Architects, appeared for this item. He gave a brief overview of the building and the unique characteristics. 5) Planning Commission Comments Bieno reported he would like to see bike parking addressed. 6) Close Public Hearing Schnelle closed the public hearing at 7:49 p.m. 7) Discussion and Possible Recommendation to the Village Board re: GDP Bieno moved, seconded by Mahr to recommend to Village Board the 4
approval of the GDP for the Oregon Youth Center 110 North Oak Street as presented with meeting the recommendations of the Village Planner s memo dated 05-31-2018. Motion carried 7-0. 8) Discussion and Possible Recommendation to the Village Board re: SIP/Site Plan It was reported that the Planning Commission will have to complete a detailed design review at a later date. Bieno moved, seconded by Meier to recommend to Village Board the approval of the SIP/Site Plan for the Oregon Youth Center 110 North Oak Street as presented with meeting the recommendations of the Village Planner s memo dated 05-31-2018. Note: Complete design review, including showing placement of trash enclosure and bike parking, will occur at a later date. Motion carried 7-0. Randy Glysch appeared for this item. He reported there would be a groundbreaking on June 28, 2018 for this project. It was noted that standard refuse and recycling carts may be used instead of dumpsters. Meier suggested an informational sign at the intersection of Brook Street and North Oak Street to let the public know what the building is. Bieno suggested adding gutters and downspouts to the building. 9) Discussion and Possible Recommendation to the Village Board re: Certified Survey Map (CSM) (Note: CSM will be available at the meeting.) Meier moved, seconded by Mahr to recommend the approval of the CSM as presented with meeting the recommendations of the Village Planner s memo dated 05-31-2018 and Village Engineer s memo dated 06-07-2018. Motion carried 7-0. i) Conceptual Discussion with Community of Life Church re: Possible Use of Space in Thysse Building at 281 West Netherwood Road This item will appear on a future agenda. 6. Communications and Miscellaneous Business a) Update re: Autumn Ridge s (formerly Ridgeview) Phase One Plan and Parkland dedication and fees and Autumn Ridge s Future Annexations and Case Law review in response to Annexation Question (Case Law provided by Planner Slavney) b) Reminder Planning Commission Next Meeting Date is July 12 th This was informational only. 5
c) Review Comprehensive Plan Schedule and Discuss including Additional Items Gracz mentioned designating affordable housing in the Comprehensive Plan. 7. Unfinished Business a) None 8. New Business a) None 9. Staff Report a) Status of Developments/Projects b) May 10 th Monthly Staff Meeting 10. Items for Future Meetings a) Amending Zoning Code for Site Plan b) Final Civic Campus Plan c) New Cold Storage Building for Public Works Department 11. Adjournment Bieno moved, seconded by Mahr to adjourn the Regular Planning Commission at 8:08 p.m. on Thursday, June 7, 2018. Motion carried 7-0. Submitted by, Candie M. Jones Director of Administrative Services 6