CITY OF MINNETRISTA CITY COUNCIL MEETING MINUTES December 1, 2014 at 7:00pm 1) Call to Order Whalen called the meeting to order at 7:00 pm. a) Pledge of Allegiance b) Introductions Present: City Council: Mayor Lisa Whalen, Mark Vanderlinde, Arlene Donahue, Bob Christians and Tyler Abens; Staff: Acting City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, and Police Chief Paul Falls; Consultants: City Attorney Ron Batty (Kennedy and Graven) and City Engineer Paul Hornsby, WSB c) Approval of Agenda Motion by Vanderlinde, second by Abens to approve the agenda as presented. Motion carried 5 0. 2) Persons to Be Heard The following residents were heard: a) Brad Cole, 6570 South Saunders Lake Drive, discussed his concerns about the water treatment plant route in his neighborhood, agendas not being posted in a timely manner, conflicting information from staff, surveyors trespassing on his property. He stated he did not grant the City permission to enter onto his property. He believed the action on the water treatment plant should be tabled. b) Pat Maund, 6560 South Saunders Lake Drive South, asked for answers to why the residents weren t told about the route, where the watermain would be put, concerns about tree loss, driveway access, disruption to those with home offices, and reimbursement plans for tree removal. c) Jerry Wigen, 6841 Cardinal Cove, discussed discussed his concerns about new Mayor s campaign before the election. d) Keith Lumen, 2528 North Sanders Lake Drive discussed misunderstanding and need for knowledge about what will happen with the water treatment plan process and his concerns about the lack of information provided by staff. e) Tom Donahue, 6115 Sunnyfield Road thanked the outgoing City Council for all their hard work. He was also concerned about engineering fees and park costs. f) Carl Franson, 6505 South Sanders Lake Drive was also concerned about the proposed water treatment plant construction. 3) Special Presentations a) Recognition of Outgoing City Council Members and Mayor Whalen read the following resolutions recognizing outgoing City Council Members and Mayor. i) Res. No. Recognizing Tyler Abens for Service on the Minnetrista City Council. Motion by Vanderlinde, second by Christians to adopt Res. No. Recognizing Tyler Abens for Service on the Minnetrista City Council. Motion carried 5-0.
ii) Res. No. Recognizing Arlene Donahue for Service on the Minnetrista City Council. Motion by Christians, second by Abens to adopt Res. No. Recognizing Arlene Donahue for Service on the Minnetrista City Council. Motion carried 5-0. iii) Res. No. Recognizing Anne Hunt for Service on the Minnetrista City Council. Motion by Christians, second by Donahue to adopt Res. No. Recognizing Anne Hunt for Service on the Minnetrista City Council. Motion carried 5-0. b) Public Comment on 2015 Budget- Presentation and Overview by Brian Grimm, Finance Director. Grimm presented the staff report dated December 1, 2014. Highlights included: Overview of total General Fund, Debt and Capital and Roads Levy trends Gross tax levy trends Fund balances, budgeted/projected CIP through 2018 Draft phase-in of Pavement Management Plan Budget trend analysis and budget reserve requirements Tax impacts Budget assumptions/commitments Proposed levy increases Discussion included the following: Savings as a result of refinancing the police department Impact of new construction on increased tax base Storm water expenses and revenue Fund balances 4) Consent Agenda Motion by Vanderlinde, second by Donahue to approve the Consent Agenda as presented. Motion carried 5-0. a) Approve Special Meeting Minutes from November 13, 2014 c) Res. No. Approve 2014 Budget amendments d) Res. No. Approve and finalize 2014 Budgeted Transfers e) Res. No. Update Authorized Signors f) Res. No. Accept Donations related to Spirit of Lakes g) Res. No. Approve Change Order No. 2 - SCADA System Rehabilitation Project (City Project No. 05-13) h) Res. No. Approve Step Increase for Aaron Rasset, Public Works Maintenance Worker i) Res. No. Approve Step Increase for Michael Bruzek, Police Officer j) Res. No. Approve 2015 City Council Meeting Calendar b) Approve Regular Meeting Minutes from November 13, 2014 Motion by Abens, second by Vanderlinde to approve Regular Meeting Minutes from November 13, 2014 as amended: Page 2, Item 4e, change motion to include the clause saying the City will go ahead with negotiations with the property owner, and then bring back the items for Council approval at a later date : Motion carried 5-0. 5) Public Hearings a) 2015 Fee Schedule
Grimm presented the staff reported dated December 1, 2014. Highlights included the following: Review of changes to utility rates Special water connection charge for Kings Point Road at time of hookup Whalen asked to have the Fire service charge of $500 and insurance reimbursement not included in the 2015 Fee Schedule, saying she wasn t sure it was appropriate for the City to do. Whalen opened the hearing for public comments. Patricia Thoele commented on cyclone fence expense. Whalen closed the public hearing. i) Approve Ordinance No. 425 Adopting 2015 Fee Schedule Motion by Vanderlinde, second by Donahue to approve Ordinance No. 425 Adopting 2015 Fee Schedule. Motion carried 4-1. Whalen voted against the motion. ii) Res. No. Approving Publication of Ordinance No. 425 by Title and Summary. Motion by Abens, second by Donahue to adopt Res. No. Approving Publication of Ordinance No. 425 by Title and Summary. Motion carried 5-0. 6) Business Items a) 2015 Budget Approvals Grimm presented the staff report dated December 1, 2014. i) Res. No. Adopting and approving 2015 Tax Levy Motion by Vanderlinde, second by Donahue to adopt Res. No. Adopting and approving 2015 Tax Levy. Motion carried 5-0. ii) Res. No. Adopting and approving 2015 Budgets (General Fund, Special Revenue, Debt Service, and CIP Funds) Grimm presented the staff report dated December 1, 2014. Discussion included the following: Water treatment project and impact to 2015 budget based on updated cost estimates. Recommendation to pass as is and amend if needed at a later date. Motion by Donahue, second by Vanderlinde to adopt Res. No. Adopting and approving 2015 Budgets (General Fund, Special Revenue, Debt Service, and CIP Funds). Motion carried 5-0. iii) Res. No. Adopting and approving Updated Financial Management Plan Grimm presented the staff report dated December 1, 2014. Highlights included: future increase in fund balances. Motion by Vanderlinde, second by Donahue to adopt Res. No. Adopting and approving Updated Financial Management Plan. Motion carried 5-0. iv) Res. No. Adopting and approving Updated Utility Financial Management Plan
Grimm presented the staff report dated December 1, 2014. Motion by Vanderlinde, second by Abens to adopt Res. No. Adopting and approving Updated Utility Financial Management Plan. Motion carried 5-0. b) Res. No. Approve Partial Release of Final Payment for City Project 01-11 for TH7 / CSAH 11 / Kings Point Road Roundabout Improvements and City Project 07-11 for Kings Point Road Street and Utility Improvement Project Hornsby presented the staff report dated December 1, 2014. Highlights included: Punch list item completion Lien waivers needed from all subcontractors Request for partial release of final payment Motion by Donahue, second by Christians to adopt Res. No. Approve Partial Release of Final Payment for City Project 01-11 for TH7 / CSAH 11 / Kings Point Road Roundabout Improvements and City Project 07-11 for Kings Point Road Street and Utility Improvement Project. Motion carried 5-0. c) Water Treatment Seth Peterson and Ken Adolf, Bolton and Menk presented the Water Treatment System Project Design Report dated December 1, 2014. Highlights included the following: Review of meetings held Water treatment plant site plan and process flow diagram; plans for future expansion should it be warranted Watermain system and proposed system Probable construction cost and watermain construction cost Relocation resulting in increased costs Project financing and funding options Project schedule Discussion included the following: Landscaping reimbursement and easements needed Temporary easement budget amount appears too low Boulevard tree ordinance requirements How construction and restoration will proceed and plan to restore the boulevard areas to the pre-existing conditions. The following residents commented on the proposed project: Jeffrey Carter, South Sanders Lake Road discussion of timeline; Peterson explained how the water treatment plan would treat raw water. No water tower is proposed for the S. Saunders Lake Drive and N. Saunders Lake Drive areas. Pat Mohn asked what the landscape reimbursement plan proposal is for high-end residences. Adolf discussed the need to gather additional information. Need to decide what the best solution is for the residents as a whole at the least impact to the residents. The Council recessed at 9:01 p.m. and reconvened at 9:06 p.m. Barbara Mason, 6595 Walnut Drive concerned about how Bolton & Menk can ask for final approval when all the numbers aren t available. Peterson discussed need to
move forward with the design for funding purposes. Existing water towers will continue to be used. No new water towers will be built as part of this project. Figuring the route is part of the big issue and we need to make sure of all aspects including the type of system. Audrey Carter, Basswood Drive concern about the project being bulldozed in before there is a complete project. Peterson discussed the variety of preliminary options which may have shown a new water tower. The final report is not being requested at this time but the preliminary design. Michael Mishak, Saunders Lake Drive stated anyone can get on the e-mail list to get a Council meeting packet. He stated a proposed route that is west of this is a less expensive alternative. It is up to the City Council and residents to tell the other government entities that the Saunders Lake Drive route is not an alternative. Peterson discussed the scope of the Saunders Lake Drive project. Adolf discussed the Dakota Rail option. Additional meetings with Three Rivers Park District were suggested. Discussion of what options we have if we don t meet March 31 option. Batty discussed options including finding other financing. The major issue is whether a central system will be used. Centralized vs. de-centralized systems Brad Cole believed the Dakota Trail route is still an option. He had additional concerns about property restoration, future maintenance and the need for long term planning. Patricia Thoele asked what the impact would be on Hunters Crest. Peterson reviewed the southern system which would include Hunters Crest. She stated any future water tower should be identified for the benefit of the residents. In response to a question from the audience, Peterson the system would handle all use until 2030 without an additional water tower. Randy Bierbaum, 482 Will Court discussed his concerns about the future location of the proposed system. Council discussion included the following Need to push back on Three Rivers to have more serious discussions. Exploring other options Take another look at the de-centralized system Need to come up with solutions and give residents what is best Advantages of a centralized system Need to see what is affordable for the City PFA funding cycle i) Res. No. to Accept Final Report for the Preliminary Design with Bolton and Menk Engineers for Water Treatment Plant and Watermain project ii) Res. No. Approving Contract for Final Design for Water Treatment Plant Discussion included the following: Minnetrista is on the PFA funding list for 2015; no guarantee they will get back on the list should there be a delay. In the short term, the number paying for the facility is based on number of customers. Motion by Abens, second by Whalen to table accepting the final report for the preliminary design, Bolton and Menk should stop work until further notice, and table approving contract for final design for water treatment plant. Motion carried 5-0.
Council was asked to consider waiting until a full time City Administrator is hired. A member of the audience asked that numbers be provided for replacement of landscaping and property reestablishment. Patricia Thoele commented on whether there would be a special meeting and voting her conscience. 7) Administrative Items a) Resolution No. Approving Claims Motion by Donahue, second by Christians to adopt Resolution No. Approving Claims as presented. Motion carried 5 0. b) Council Reports i) Mayor Lisa Whalen Whalen stated a Police Communications meeting will be held on December 9. She has also been meeting with staff to ease her transition into the role of Mayor. ii) Mark Vanderlinde no report iii) Arlene Donahue no report iv) Bob Christians Christians asked if dues for the WCC have been paid. Barone stated they have not been paid at this point. Christians stated it is important for Minnetrista to continue. Whalen directed staff to pay the dues. The Council representative will be appointed in January or February. v) Tyler Abens no report c) Staff Reports Vanderlinde discussed the need for fleet pricing on vehicles. Staff was directed to bring a report to the January meeting. 8) Adjournment Motion by Christians, second by Vanderlinde to adjourn the meeting at 10:57 p.m. Motion carried 5-0. Respectfully submitted, Clare T. Link Recording Secretary