LAKE NAOMI CLUB BOARD OF TRUSTEES MINUTES SEPTEMBER 4, 2009 It is the Mission of the Lake Naomi Club to: Provide a family-oriented recreational and social opportunity for its Members. Maintain and enhance the amenities of the Club. Preserve the natural aesthetics of the Lake Naomi-Timber Trails Community. Be economically responsible to the current and future needs of the growing Community. I. Call to Order President Steve Harker called the meeting to order at 2:00 PM. Present were Trustees Ken Brownstein, Brian Drum, Jim Hyatt, Anna McAleer and Connell McGill. Also present were Joyce McLaine, BOG Vice-Chair; Bob Baechtold, PPCA President; Jeff Evans, General Manager; Robert Jones, Assistant General Manager and Laura Altemose, Administrative Manager. II. Approval of Minutes Anna moved that the July 24, 2009 minutes be approved as corrected. Connell seconded the motion which passed unanimously. Kenny moved to email the to the BOG Executive Committee after the minutes have been approved at the following BOT meeting. Jim seconded the motion which passed with 5 in favor and 1 against. III. Treasurer s Report See the attached Treasurer s reports for period ending July 31, 2009 that was prepared by Anna. Jeff reported on the resale certificates issued through July 23, 2009. 2009 2008 2007 Lake Naomi 33 I + 2 U = 35 43 I + 7 U = 50 55 I + 11 U = 66 Timber Trails 7 I + 0 U = 7 14 I + 0 U = 14 14 I + 0 U = 14 Totals 40 I + 2 U = 42 57 I + 7 U = 64 69 I + 11 U = 80 I Improved Property U Unimproved Property Jim suggested looking into lowering the cost of the gold golf membership. The Finance Committee will look into the price of the gold membership based on the cost of golfing twice a week. Anna noted that there was a discussion with the Finance Committee concerning funding the Capital Enhancement Fund. It was suggested that the Committee look beyond the new application fees for the funding and perhaps take a percentage of the Membership dues to support the Capital Enhancement fund.
Page Two IV. Approval of Consent Calendar There was no Consent Calendar for this meeting. V. Correspondence There was no correspondence for this meeting. VI. BOG Committee Requests for Action: Joyce reported that the Committee Tables at the Annual meeting were a big hit. It was suggested that the tables be closer to the refreshments. There was a discussion at the BOG meeting about Members picnicking at Club sponsored events. Robert noted that he did attend a Recreation Committee meeting that was after the BOG meeting and he explained to the committee that permitting picnicking at Club sponsored events would require a change in the Leisure Service Guide. After a discussion the Recreation Committee decided it was best to continue to sponsor the Club Events and limit picnicking to the grassy area at Club Beach. Joyce noted that the Ad-Hoc Strategic Planning Committee has been invited to the November 14 th BOG meeting to give a report on the LNC Strategic Plan. VII. BOT Committee Requests for Action Jeff noted that at the last ARC meeting the Committee approved two new houses. The ARC was asked to look at the Alan Rodriguez Letter. The committee is considering instituting a significant fine ($1000) to Property Owners who cut down a tree without ARC approval. Jeff also noted that the waterfront access letters were sent out with the addition: Trees and plants help to protect Lake Naomi and thus help to protect your significant investment. Please consider planting some additional trees and plants each year in the portion of the waterfront common area adjoining your property. The ARC has developed a draft document on the standards for residential use of solar panels. The ARC is also looking into new building products including metal roofs. VIII. Management Requests for Action A. Management Update Robert reported the following: The weather has been a significant challenge this season. Meredith Sensenig has been named the new Operations Coordinator. Along with Sailing, Club Beach and Tennis; Aquatics will be added to her areas of supervision. Fitness Manager Kelly Swingle has been named the new Community Center Manager. The Club has received some concerned inquiries from the Members with respect to the Timber Trails Pool/Tennis/Clubhouse complex closing at the end of the day on Sunday, August 23. The Club went from 48 lifeguards to 12 lifeguards and unfortunately, there is no Temp Service available for lifeguards. Management agrees notification should have been sooner. For 2010 the Timber Trails Pool/Tennis/Clubhouse complex will be scheduled to be closed on a certain date and if there is enough staff then it will remain open to a later date.
Page Three The Club will be advertising for an Operations Manager and looking for someone with a strong Recreation background. Robert will help look for a strong golf intern for 2010. Management will look for a company or another person to help run the Golf Center. This will permit Bob Millard to concentrate his efforts with the golf programs. The treated fanwort is starting to die. New fanwort plants have been found. The Maintenance Department will continue to monitor and have the Contractor treat the plants. Robert will continue to look for a specialist who has had success in ridding this plant from water ways in other locations. B. Management Update Jeff gave the following report: The Club has received the formal EEOC complaint from a previous Clubhouse Staff Member. This notice has been forwarded to both the Labor Council and the Club s Insurance Company. Labor Council has notified the EEOC that they do not have any jurisdiction due to the Club s not for profit status. A notice has gone out to all the lakefront property owners that there will be a one to two foot draw down of Lake Naomi for maintenance of the dam. The draw down will last approximately one week and will take place between Columbus Day and October 31. The exact dates of the draw down are weather dependent. Jeff presented a Pinecrest Letter concerning Wild Pines Golf Course. Mike Ducas the current owner is in foreclosure and there is lots of discussion about who the next owner should be. The Club will continue to monitor this situation. Jim Hyatt and Ellen Weiman are the only two candidates to be considered for the BOT opening. Jeff Evans was asked to attempt to set up interviews prior to the next BOT Meeting on Sunday, October 4 th. The regular BOT meeting would then begin at 10:00 AM. C. Other Management Items IX. TTCA Requests for Action and Reports Connell reported that collections are better than this time last year. The delinquency rate is 2.4% compared to 2.9% in 2008. Letters have been sent to TTCA property owners who have not complied with their sewage inspection. A $100 fine will be issued to those property owners who do not comply. Currently there is a 75% compliance rate. X. PPCA Requests for Action and Reports Bob reported that the PPCA sewage inspection compliance rate is at 70% and the PPCA fine is $75. The delinquency rate for dues payment is at 8.5% compared to this time last year of 7.4%. The number of unimproved delinquent properties is the same as the number in 2008. The most troubling part is that the number of improved delinquent properties has risen from 100 in 2008 to 126 in 2009.
Page Four XI. XII. 940 Sewage Assoc. Requests for Action and Reports Jeff reported that the Timber Trails sewage beds replacement project is finished. Now Maintenance is moving onto the Larch Drive beds that serve Lakeview Drive and around the lake. All the properties will be checked for infiltration. Unfinished Business A. Management Items from Prior Meetings Penn DOT has started to work on the one lane bridge. The Management Team was surprised since Penn DOT told the Club that the project would start after Labor Day. Jeff noted that the Club is only one approval away from having the Rte 423 Pedestrian/Bike Path project go to bid. The PA-DEP just needs to renew a previous approval that expired. B. Trustee Coffee Follow-up The Trustee Coffee went well. It was suggested that the refreshments should be placed before the committee tables. C. Annual Meeting Follow-up Bob W did a great job and the Community Hero awards were a great idea. D. 2010 BOT Meeting Schedule The August 27 meeting was changed to the Friday, September 3. The time for the Sunday, September 26 meeting was moved to 10:00 AM. E. Other Unfinished Business There was nothing to report. XIII. New Business A. Property on Route 423 Jeff noted that the property close to Wee Wons Day Care that has a modular home is up for sale for $150,000. At this point the Club has no interest in purchasing this property. The BOT concurred. B. 2010 Budget Preparation Jeff presented the 2010 Capital Enhancement A, B and C Lists. The budget assumptions from the Finance Committee are 1525 total Members with 50 new members. C. Other New Business Jeff presented: High Priority Long Range Facilities Plan, August 29, 2009 Secondary Priority Long Range Facilities Plan, August 29, 2009 XIV. Information Reports: A. General Manager s Report
Page Five B. Other Staff Reports C. BOT Reports D. BOG Reports XV. XVI. XVII. Executive Session The Trustees adjourned to Executive Session at 3:45 PM. Action Items from the Executive Session Adjournment James B. Hyatt