Siding Prgram Applicatin Please read the attached Plicy Guidelines and prvide the requested infrmatin. 1. Address f Prperty: 2. Applicant s name & mailing address: Telephne: ( ) - E-mail 3. Applying fr: Grant r Lan Requested Grant r Lan Amunt: $ Estimated Ttal Cst fr Entire Prject: $ Fr Office Use Only: Owner Occupied Nn-wner Occupied Verified thrugh the Lawrence Cunty Office f Equalizatin Date: / / Initials: Assessed Valuatin $ 4. Cmplete a City f Deadwd Applicatin fr Prject Apprval OR Certificate f Apprpriateness and attach it t this dcument. 5. Certificatin I certify all infrmatin cntained in this applicatin and all infrmatin furnished in supprt f this applicatin is given fr the purpse f btaining financial assistance in the frm f a grant r a lan as true and cmplete t the best f my knwledge and belief. I acknwledge I have read the plicy guidelines fr the lan r grant included with and fr this applicatin and agree t all f the terms and cnditins cntained in the plicy guidelines. I agree any cntractrs which I hire fr this prject will hld cntactrs licenses with the City f Deadwd and will require they als agree t and abide by the terms and cnditins f the plicy guidelines. I acknwledge the is merely granting r laning funds in cnnectin with the wrk r prject and neither the Histric Preservatin Cmmissin nr the City f Deadwd is r will be respnsible fr satisfactry perfrmance f the wrk r payment fr the same beynd the grant r lan apprval by the Histric Preservatin Cmmissin. I acknwledge I am slely respnsible fr selecting any cntractrs hired in cnnectin with the prject and in requiring satisfactry perfrmance by such cntractr. I agree t indemnify and hld harmless the and the City f Deadwd against lsses, csts, damages, expenses and liabilities f any nature directly r indirectly resulting frm r arising ut f r relating t the Deadwd Histric Preservatin Cmmissin s acceptance, cnsideratin, apprval, r disapprval f this applicatin and the issuance r nn-issuance r a grant r lan. Applicant s signature: Date submitted: / / Owner s signature: Date submitted: / / Please return the cmpleted applicatin alng with the Prject Apprval OR Certificate f Apprpriateness t: City f Deadwd Planning, Zning & Histric Preservatin 108 Sherman Street Deadwd, SD 57732 605-578-2082 Revised 09/27/17
Siding Prgram - Plicy Guidelines 1. Statement f Purpse: The restratin and prtectin f Deadwd s histric buildings and structures are a primary part f the City s gal t preserve and maintain Deadwd s histric integrity. The expense f such restratin and prtectin prjects may discurage prperty wners frm having the wrk cmpleted r may result in lwer quality f craftsmanship. The purpse f this prgram is t assist and encurage prperty wners t use quality materials and craftsmanship by repairing first, where pssible, and replacing, nly if necessary. 2. Objective: The City f Deadwd is a Natinal Histric Landmark and is listed n the Natinal and Suth Dakta State Registers f Histric Places. Maintaining these designatins is critical t the ecnmic success f the City and quality f life f its residents. The bjective f the prgram is t stimulate the quality restratin and prtectin f buildings and structures that cntribute t the histric integrity f the City f Deadwd. 3. Eligibility: T be eligible fr the Siding Prgram, a prject must meet the fllwing criteria: a. The prject must affect a prperty listed n the City f Deadwd s 1993 Histric Sites Inventry as an histric prperty in the Deadwd Natinal Histric Landmark District. Prperties nt listed n the inventry must be eligible fr the Natinal Register f Histric Places as defined in the Natinal Park Service s Natinal Register Bulletin 15: Hw t Apply the Natinal Register Criteria fr Evaluatin. b. The building must be a residential prperty f nt mre than fur dwelling units as defined by Deadwd Planning and Zning Department. The City f Deadwd s Histric Preservatin Officer determines a prject s eligibility. All eligible applicatins are subject t the review by the. 4. Prgram Requirements: a. The funds are t be used fr the repair f histric siding, when pssible; the replacement f riginal siding, when necessary; r the remval and replacement f inapprpriate siding material. Residential structures with exterir masnry cnstructin can use the prgram fr repairs and tuck pinting. b. Owner self-funding f cnstructin can be permitted fr reimbursement f material and cntractr csts at the end f the prject. Als prgressive payments may be made subject t payment withhlding t ensure prject cmpletin is accmplished. c. All final r prgressive payments are t be fr materials and/r cntractr s csts nly supprted by verifiable invices. Owner s time is nt reimbursable. N prepayments fr materials are permitted. d. Cnstructin and Permanent Lans: i. Persns receiving financing must cnfrm t applicable federal and lcal regulatins gverning the use f specific lan funds. ii. All lan applicants must present evidence f their ability t repay the lan and prvide adequate cllateral.
Siding Prgram Plicy Guidelines Page 2 f 3 iii. Lan apprval is cntingent upn apprval f the prject by the Deadwd Histric Preservatin Cmmissin. e. All prjects will be perfrmed pursuant t the Secretary f the Interir s Standards fr the Treatment f Histric Prperties and the Secretary f the Interir s Guidelines fr the Rehabilitatin f Histric Buildings. Specificatins fr Siding Prgram are available frm Deadwd Histric Preservatin Office r can be fund n City f Deadwd Website. 5. Grant and Lan Cnditins: Qualified Owner Occupied 1 (Grant): GRANT AMOUNT INTEREST RATE TERM PAYMENT AMOUNT SECURITY $10,000 maximum Nt applicable Nt applicable Grant Grant Agreement 1 Owner Occupied status is verified with the Lawrence Cunty Equalizatin Office and by additinal verificatin btained thrugh ther means available t the City. A Grant Agreement with the City f Deadwd must be signed by all parties. Qualified Nn-Owner Occupied Prperty (Frgivable Lan) LOAN AMOUNT INTEREST RATE TERM PAYMENT AMOUNT SECURITY $10,000 maximum 0% 2 Up t 10 years N interim payments due 2,3 Frgivable at end f term Lan Agreement 2 All Deadwd Histric Preservatin lan prgrams will include the fllwing fees: Credit Reprt, Recrding Fee, 1% Lan Originatin Fee, Settlement Fee and a Title Reprt Fee. These fees are cllected frm applicant/wner at lan clsing. All lan fees will be disclsed n a Gd Faith Estimate by NeighbrWrks in accrdance with the Real Estate Settlement and Prcedures Act. 3 Failure t cmplete wrk as apprved in a timely fashin and/r failure t maintain prperty up t City f Deadwd s Minimum Maintenance Standards may cause lan t be payable in full at that time and nt frgiven. Owners applying fr cnstructin lans must prvide prf f ability t repay lan. Varius dcuments will be requested by NeighbrWrks t cmplete a lan applicatin. The reserves the right t mdify, amend, r frgive the lan payment r t change r mdify this prgram fr any reasn. Additinal frgivable lan cnsideratins: a. At the end f each full calendar year, 10% f the lan amunt will be frgiven. b. If the wner/applicant desires t sell the prperty befre the end f the lan term, the remaining unfrgiven prtin f the lan will be due in full. c. The wner/applicant must have addressed any additinal preservatin issues beynd the riginal wrk, meet Deadwd Minimum Maintenance Standards, and satisfy all lan cnditins befre lan can be transferred r frgiven.
6. Frms and Technical Assistance: Siding Prgram Plicy Guidelines Page 3 f 3 a. Lans - Lan applicatin frms and lan technical assistance are available at the NeighbrWrks Office, 795 Upper Main Street in Deadwd. Telephne: (605) 578-1401. b. Prject Apprval r Certificate f Apprpriateness The applicatins are available at the Histric Preservatin Office lcated at Deadwd City Hall, 108 Sherman Street in Deadwd. (605) 578-2082. This frm is als available nline at: http://www.cityfdeadwd.cm, under Permits, Licenses & Frms tab, then under Histric Preservatin heading. This frm must be cmpleted and given t the Histric Preservatin Officer wh will present it t the Histric Preservatin Cmmissin fr cnsideratin. [N wrk can start until Histric Preservatin Cmmissin apprval and the wner/applicant has an apprved City f Deadwd Building Permit.] c. City f Deadwd Building Permit A City f Deadwd (Residential r Cmmercial) Building Permit must be acquired frm the City f Deadwd Building Inspectr lcated at 67 Dunlp Avenue, in Deadwd. Telephne: (605) 578 3082. This permit applicatin frm is als available nline at: http://www.cityfdeadwd.cm, under Permits, Licenses & Frms tab, then under Building Inspectr heading.
Siding Prgram - Administrative Prcedures 1. Applicatin The Applicant/Prperty Owner/Owner s Representative (Owner) btains frm Histric Preservatin Office, NeighbrWrks r City f Deadwd Website: Siding Prgram Applicatin frm Applicatin fr Prject Apprval r Certificate f Apprpriateness frm The Owner submits cmpleted cpies f the abve frms with signatures t Histric Preservatin Office. A discussin between the Owner and the Histric Preservatin Officer is recmmended t clarify requirements and expectatins f this prgram. This can greatly streamline the prcess. 2. Determinatin f Eligibility The Histric Preservatin Officer cnducts an n-site inspectin f prperty t determine eligibility. Phtgraphs are taken fr dcumentatin. A siding assessment will be dne by the Histric Preservatin Officer. The Histric Preservatin Officer will prepare a written HP Staff Reprt fr use by the Histric Preservatin Cmmittee (HPC). If a lan is invlved, the Histric Preservatin Officer cmmunicates with NeighbrWrks abut the cnclusins drawn in the HP Staff Reprt. 3. Applicatin Apprval Fr Owner Occupied Prperties: Histric Preservatin Officer verifies the wnership and ccupancy status (wner ccupied vs. nn-wner ccupied) with the Lawrence Cunty equalizatin ffice and by additinal verificatin btained thrugh ther means available t the City. If Owner desires t self-fund the prject: The Owner arranges fr their wn funding fr materials and cnstructin. Owner must be aware reimbursements by the City f Deadwd may require several weeks befre payments are made due t the City s apprval prcess. If Owner desires a cnstructin lan: Owner makes an applicatin fr a cnstructin lan (see Cnstructin Lan bx belw). Histric Preservatin Officer meets with the Histric Preservatin Lan Cmmittee fr recmmendatins fr Grant apprval r denial. The Histric Preservatin Lan Cmmittee recmmendatin is then presented t the entire Histric Preservatin Cmmissin fr Grant apprval r denial. Fr a Nn-Owner Occupied Prperties: Owner makes an applicatin fr a cnstructin lan (see Cnstructin Lan bx belw). Histric Preservatin Officer meets with the Histric Preservatin Lan Cmmittee fr recmmendatins fr Lan apprval r denial. The Histric Preservatin Lan Cmmittee recmmendatin is then presented t the entire Histric Preservatin Cmmissin fr Lan apprval r denial.
Cnstructin Lans Cnstructin Lans are fr: Owner Occupied Prperties where Owner desires cnstructin funding. A cnstructin lan is t be clsed at the end f cnstructin. Siding Prgram Administrative Prcedures Page 2 f 4 Owner is respnsible fr any csts exceeding the grant amunt r any csts nt permitted under the Prgram. Owner is respnsible t pay fr all clsing csts. All Nn-Owner Occupied Prperties. A cnstructin lan is clsed at the end f cnstructin and rlled int the 10 year lan. Owner is respnsible fr any csts exceeding the grant amunt r any csts nt permitted under the Prgram. Owner is respnsible t pay fr all clsing csts. Hw t get a Cnstructin Lan: The Owner makes an appintment with NeighbrWrks t determine the Owner s financial eligibility. NeighbrWrks prepares Cnstructin Lan dcuments fr which the Owner must prvide: Cst Estimate / qute fr entire prject. Infrmatin t verify Owner s financial ability t repay. NeighbrWrks prvides Owner with: Wrksheet shwing Owner s financial respnsibility. Letter f Understanding stating Owner s share f csts. Owner must sign this dcument. Clsing Dcuments (i.e. mrtgages and settlement statements) Prmissry nte (i.e. assignments n cntract fr deed, persnal guarantees, etc.) Owner must sign this dcument. NeighbrWrks presents lan request t Histric Preservatin Lan Cmmittee fr recmmendatin t apprve r deny lan. Histric Preservatin Lan Cmmittee presents lan request t Histric Preservatin Cmmissin t apprve r deny. 4. Histric Preservatin Cmmissin Prject Apprval Based n HP Staff Reprt, the Histric Preservatin Cmmissin (HPC) apprves r denies the Applicatin fr Prject Apprval r Certificate f Apprpriateness. Based n recmmendatins frm the HP Lan Cmmittee, HPC apprves r denies the applicatin fr grant r lan. If grant r lan is apprved, the agreements and any ther necessary dcuments are recrded. A Ntice t Prceed is issued t the Owner and/r Cntractr and the City f Deadwd, by: Histric Preservatin Officer, in the case f a grant t an Owner wh des nt need a cnstructin lan. NeighbrWrks, in the case where a Cnstructin Lan is invlved.
Siding Prgram Administrative Prcedures Page 3 f 4 5. Prject Beginning and Ending The Owner is encuraged t enter int a cntract with a City f Deadwd licensed Cntractr fr the prject. The Owner r Cntractr btains a City f Deadwd Building Permit. A Ntice t Prceed frm either the Histric Preservatin Officer r NeighbrWrks must be btained befre applying fr a City f Deadwd Building Permit. Where Prgressive Payments are invlved: The Owner is respnsible fr making arrangements fr delayed payments r prgress payments t the Cntractr / Siding Material Supplier. Owner must be aware payments frm the City f Deadwd may require up t 30 days r mre befre payments are made due t the City s apprval prcess. Where an Owner is Self-funding, prgressive payments can be permitted fr reimbursement f materials and cntractr csts. Prgressive payments are made subject t payment withhlding t ensure prject cmpletin is accmplished. All final r prgressive payments are fr materials and/r cntractr s csts nly, supprted by verifiable invices. Owner s time is nt reimbursable. N prepayments fr materials are permitted. The Histric Preservatin Officer and/r Building Inspectr inspect the wrk in prgress. The Histric Preservatin Officer and Building Inspectr cnduct a final inspectin after the cmpletin f the entire prject. 6. Expenditure Disbursement After the Building Inspectr has reviewed the wrk and/r materials and has cnsulted with the Histric Preservatin Officer, the Building Inspectr authrizes Histric Preservatin Officer r NeighbrWrks (if a Cnstructin Lan is invlved) t apprve inviced amunt (less any withhlding). Ten percent (10 %) will be withheld n all payment requests fr grant reimbursements. When the entire prject is cmplete and the wner agrees the wrk is cmpleted t their satisfactin the remaining funds will be disbursed. Histric Preservatin Officer r NeighbrWrks (if a Cnstructin Lan is invlved) initially apprves invices. At a HPC meeting, the HPC apprves the disbursement which is added t the City f Deadwd Cmmissin s bill list fr City (final) apprval. Upn City apprval, the City Finance Office issues checks fr the disbursement t the Histric Preservatin Office. Owner r Cntractr pick-up disbursement check frm the Histric Preservatin ffice and, if Cntractr is invlved, the Cntractr must sign lien waivers befre final payment is made. 7. Cntinued Administratin f Lans NeighbrWrks reviews all lan accunts nce a mnth. Building Inspectr ntifies prperty wner if prperty des nt meet Minimum Maintenance Standards, and if these issues are nt reslved, the Building Inspectr advises the HP Lan Cmmittee. The HP Lan Cmmittee prvides recmmendatin t HPC either t wrk with wner, r make lan immediately payable. 8. Where a Grant is nt invlved, the Cnstructin Lan will be rlled int a 10 year lan and the dcuments will be recrded. Any csts assciated with recrding f dcuments must be paid by Owner.
Siding Prgram Administrative Prcedures Page 4 f 4 9. Satisfactin f 10 year Lan After terms and cnditins f the lan are cmpleted, NeighbrWrks prepares a satisfactin f mrtgage fr the lan funds. HPC signs the satisfactin f mrtgage. NeighbrWrks cllects frm the Owner the recrding fees fr the satisfactin f mrtgage dcuments. NeighbrWrks delivers the satisfactin f mrtgage t the Register f Deeds. NeighbrWrks clses the Owner's lan accunt. NeighbrWrks frwards the lan dcuments t the HP Office. The HP Office retains the lan dcuments fr at least seven (7) years.