AGENDA REGULAR COUNCIL MEETING CITY OF CROSSLAKE MONDAY, DECEMBER 9, 2013 7:00 P.M. CITY HALL A. CALL TO ORDER 1. Pledge of Allegiance 2. Approval of Additions to the Agenda (Council Action-Motion) B. CRITICAL ISSUES 1. 7:15 P.M. PUBLIC HEARING CONSIDERATION OF ROAD VACATION REQUEST FROM JOHN AND SUSAN DERUS OF WHITEFISH AVE a. Memo dated December 5, 2013 from the Public Works Commission Re: Road Vacation at Summit Ave and Whitefish Ave b. Staff Report dated November 20, 2013 from Jon Henke Re: Crosslake Park/Library Commission Recommendation for the Road Vacation Request of John and Susan Derus C. CONSENT CALENDAR NOTICE TO THE PUBLIC All items here listed are considered to be routine by the City Council and will be acted on by one motion. There will be no separate discussion on these items unless a Citizen or Councilmember so requests: 1. City Month End Revenue Report dated November 2013 2. City Month End Expenditures Report dated November 2013 3. November 2013 Budget to Actual Analysis 4. Pledged Collateral Report from Mike Lyonais 5. Crosslake Communications Balance Sheet and Income Statement / Detail of Reserve Balances dated October 31, 2013 6. Crosslake Communications Check Register dated 10/1/13-10/31/13 7. Crosslake Communications Regular Meeting Minutes of November 26, 2013 8. Crosslake Communications Customer Counts 9. Police Report for Crosslake November 2013 10. Police Report for Mission Township November 2013 11. Fire Department Report November 2013 12. North Ambulance Run Report November 2013 13. Public Works Meeting Minutes of October 7, 2013 14. October 2013 Wastewater Treatment Discharge Monitoring Report 15. EDA Meeting Minutes of October 2, 2013 16. Planning and Zoning Commission Meeting Minutes of September 27, 2013 17. Planning and Zoning Commission Meeting Minutes of October 25, 2013 18. Waste Partners Recycling Report for October 2013 19. Crosslake Park/Library Commission Meeting Minutes of September 25, 2013 20. Memo dated December 6, 2013 from Mike Lyonais Re: Authorization to Execute Engagement Letter with Clifton Larson Allen 21. Memo dated December 9, 2013 from Mike Lyonais Re: Tax Increment Financing Reimbursement
22. Memo dated December 5, 2013 from Charlene Nelson Re: Retroactive Approval of Year- End Fund Transfers 23. Memo dated December 5, 2013 from Charlene Nelson Re: Retroactive Approval of Bills for Payment 24. Bills for Approval D. MAYOR S REPORT 1. Memo dated December 9, 2013 from Chris Pence Re: Ordinance Revision Public Comment Period (Council Action-Motion) 2. Memo dated December 5, 2013 from Charlene Nelson Re: Accept Donation (Council Action-Motion) 3. Review Security System Quotes for City Hall to be Donated by Crosslake-Ideal Lions E. CITY ADMINISTRATOR S REPORT 1. Memo dated December 6, 2013 from the Finance Director/Treasurer Re: Adoption of 2013/Collectible 2014 Tax Levy and 2014 City Budget (Council Action-Motion) 2. Memo dated December 3, 2013 from Charlene Nelson Re: Resolution Relating to the Crosslake Cafeteria Plan (Council Action-Motion) 3. Consideration of Revised Guidelines for Advisory Board, Commission, and Committee Appointments and Procedures Policy (Council Action-Motion) 4. Memo dated December 5, 2013 from Charlene Nelson Re: City of Crosslake Fee Schedule (Council Action-Motion) F. COMMISSION REPORTS 1. PERSONNEL COMMITTEE a. Request to Close City Facilities at 12:00 P.M. on Christmas Eve (Council Action- Motion) b. Update on Health Insurance Proposals c. Memo dated December 6, 2013 from Personnel Committee Re: Salary/Benefit Adjustments for Non-Union Employees (Council Action-Motion) d. Email dated December 6, 2013 from Paul Hoge Re: Wages (Council Action-Motion) 2. PARK AND RECREATION/LIBRARY a. Staff Report dated December 4, 2013 from Jon Henke Re: Community Center Activities (Council Action-Motion) 3. CROSSLAKE COMMUNICATIONS a. Crosslake Communications Highlights Report for November 2013 (Council Action- Motion) b. Crosslake Communications 2014 Budget (Council Action-Motion) G. CITY ATTORNEY REPORT H. OLD BUSINESS
I. NEW BUSINESS 1. Review Ordinance Chapter 12 Article III Division 2 Related to Landscape Contractors and Excavators License Requirement J. PUBLIC FORUM K. ADJOURN
NORTH AMBULANCE CROSSLAKE NOVEMBER 2013 RUN REPORT TOTAL CALLOUTS: 54 NIGHT: 12 DAY: 42 No Loads: 09 Cancels: 11 Fire Standbys: 00 Police Standbys: 00 Transported Patients: 34 CROSSLAKE: 18 (2 No Load, 3 Cancel) BREEZY POINT: 03 (1 Cancel) IDEAL: 02 (1 No Load, 1 Cancel) MISSION: 00 FIFTY LAKES: 03 (1 No Load) MANHATTAN BEACH: 00 CENTER: 00 TIMOTHY: 00 MUTUAL AID TO: PINE RIVER: BRAINERD: 11 (3 No Load, 3 Cancel) 13 (2 No Load, 3 Cancel) BLS TRANSFERS: 00 ALS TRANSFERS: 04 ALS INTERCEPTS (ADVANCED LIFE SUPPORT): BRAINERD: 00 PINE RIVER: 00 AIRCARE: 02
To: Crosslake City Council From: Chris Pence, Land Services Supervisor Date: December 9, 2013 Re: Ordinance Revision Public Comment Period John Sumption of Sumption Environmental is almost complete with the revisions to Chapter 26 Land Use. The current ordinance has 339 pages and the current revised version contains 152. The revision not only includes pertinent shoreland regulations but also includes revisions to the septic system ordinance and floodplain ordinance. The next step in the process is to begin the public comment period to receive feedback from the public and other government entities. It is important to note that there are many opportunities to provide feedback in this process. Citizens can provide feedback during the comment period, send written comments to the P&Z Commission, come to the P&Z Commission meeting and provide oral testimony during the public hearing or can come and provide comments to the City Council. The revised ordinance will be available on the home page of the Crosslake website. The DNR is also in the process of reviewing the list of lakes that the City is required to regulate as part of the revision process. The following is a potential timeline of the review process: December 16, 2013: Begin public comment period January 31, 2014: Close public comment period (47 day Comment Period) February 28, 2013: P&Z Commission Meeting and Public Hearing March 10, 2013: City Council Meeting Recommendation: To authorize staff to begin the public comment period in December upon receiving a final draft revision of the ordinance from John Sumption.
MEMO TO: FROM: City Council Charlene Nelson City Clerk DATE: December 5, 2013 SUBJECT: ACCEPT DONATION Council approval is requested to accept a donation to the Crosslake Fire Department. The Crosslake-Ideal Lions has donated $7,500 to the Fire Department to be used towards the purchase of a Polaris Side-by-Side Rescue Unit with tracks which is used for search and rescue in wooded areas and for fighting wildfires. The Crosslake Fire Relief Association will pay the balance of the cost of the unit in the amount of $17,000. A motion is required to accept this donation. (Council Action - Motion)