2019 Mid America AUGUST 5-7, 2019 KANSAS CITY MARRIOTT DOWNTOWN Location! Location! Location! The 2019 MASI will be held in the heart of the Power & Light District at the Kansas City Marriott Downtown within walking distance to everything! Meeting Space We have redesigned the exhibit booth locations to be the heart of the conference. Exciting New Networking! New networking opportunities are coming for 2019. Stay tuned for exciting updates on this opportunity in 2019. Calling All Providers! We have created a committee focused exclusively to Provider Outreach and creating incentives to address shrinking budgets. Volunteer Power! We have hired the talented team at DeMarse Meetings & Events Agency to become the engine behind our volunteer power! Pick Your Path! Interested in logo exposure and the benefits of being a sponsor but not the additional cost associated with exhibiting? Take a look at the Sponsorship Opportunities which include a lot of the same benefits as exhibit booths including complimentary registration! 1
PICK YOUR PATH All of our sponsorship & exhibit opportunities will provide you with maximum exposure for your organization. Exhibit Opportunities We have 20,000 square feet of space dedicated to our exhibitors to provide premium exposure 10,000 square foot pre-function space featuring our Platinum & Diamond level sponsors 10,000 square foot open concept exhibit hall ensuring every sponsor has a good booth location Access to General Session and Breakout Sessions will be through the pre-function and exhibit hall. All meals and breaks will be located in the pre-function and exhibit hall and registration will be located in the pre-function immediately across from the Platinum exhibit booth. Diamond $7,875 Platinum $5,250 Gold $2,650 Silver $1,850 Bronze $1,350 Sponsorship Opportunities Are you looking for recognition at the conference but not the expense of exhibiting? We have created a variety of opportunities that are packed with exposure for your organization and include some of the same benefits as the exhibit opportunities. Diamond $7,875 Gold $2,650 Silver $1,850 Bronze $1,350 2
PICK YOUR PATH EHIBIT OPPORTUNITIES SPONSORSHIP OPPORTUNITIES SPONSORSHIP LEVEL Bronze Silver Gold Platinum Diamond Bronze Silver Gold Diamond Cost $1,350 $1,850 $2,650 $5,250 $7,875 $1,350 $1,850 $2,650 $7,875 # Opportunities Available 23 14 15 4 1 2 1 3 1 Region 8 2019 Mid America Summer Institute Sponsor Benefits (Aug 4-7, 2019) Premium Exhibit Booth: Pre-Function Area Premium Exhibit Booth Furniture 10'x10' Premium Location 2 barstools + high boy table 10'x15' Premier Location 4 barstools + high boy table Exhibit Booth: 6 ft table Bronze Location Silver Location Premium Gold Location Included Registrations 1 1 2 3 4 1 1 2 4 Logo Recognition: Welcome Reception Premium Bar Sponsor Logo Recognition: Welcome Reception Appetizers Speaking Opportunity: 1 Hour Breakout Session Speaking Opportunity: TedTalk (SPARK) Format * * Speaker Preference Logo Recognition: All Marketing Material Logo Recognition: On-site Signage Logo Recognition: Conference App Logo Recognition: Conference Bag Logo Recognition: Lanyard 1 side 1 side Attendee List (Name, Company, Title, Address) Speaker Introduction: 2 Minute Company Introduction Breakout Session General Session Material in the Conference Bag Exclusive logo recognition as "The Main Event" Sponsor Hotel Keycards Customized - 2 keys per guest room WiFi Splash Page & Password Customized Conference App Provider Welcome Gift Sponsor Breakfast & Lunch Sponsor Morning/Afternoon Break Sponsor Region 8 Annual Sponsor Benefits (time of commitment - August 2019) Region 8 Webinar Logo Recognition Region 8 Webinar Presentation Opportunity Region 8 Website Exposure Name Name Logo/Link Logo/Link Name Logo/Link Region 8 Speakers Bureau (3 topics maximum) * Speaking Opportunity: Ted Talk/Spark Format: This is an opportunity NOT a guarantee to speak. Exhibitors must complete submission form that includes Session Title, Description, Speaker Name & Details and submit by the cut-off date established. Proposed session must fit into 1 of the breakout track subject matter. Presentations with a provider will be given 1st priority. Proposals submitted after the deadline will ONLY be considered if space is available. INTERESTED IN SIGNING UP? Contact Jackie Hinderks jaclyn.hinderks@carrishealth.com (320) 231-4425 3
EHIBIT OPPORTUNITIES DIAMOND EHIBITOR $7,875 0 AVAILABLE Premium Exhibit Booth: 10 x 15 located in the Pre-Function Area Premium Exhibit Booth Furniture: 4 barstools + high boy table MASI Conference Registrations: 4 Speaking Opportunity: 1 Hour Breakout Session Speaker Introduction: 2 Minute Company Introduction General Session SOLD Logo Recognition: Welcome Reception Premium Bar Sponsor Logo Recognition: All Marketing Material Logo Recognition: Conference App Logo Recognition: 1 of 2 logos on the Conference Bag Logo Recognition: 1 of 2 logos on the Lanyard 4
PLATINUM EHIBITOR $5,250 4 AVAILABLE Premium Exhibit Booth: 10 x 10 located in the Pre-Function Area Premium Exhibit Booth Furniture: 2 barstools + high boy table MASI Conference Registrations: 3 Speaking Opportunity: 30 Minute Spark Session * Speaker Introduction: 2 Minute Company Introduction Breakout Session Logo Recognition: Welcome Reception Premium Bar Sponsor Logo Recognition: All Marketing Material Logo Recognition: Conference App EHIBIT OPPORTUNITIES GOLD EHIBITOR SILVER EHIBITOR BRONZE EHIBITOR $2,650 5 AVAILABLE Exhibit Hall Table: 6ft Table Premium Gold Booth Location MASI Conference Registrations: 2 Speaking Opportunity: 30 Minute Spark Session * Logo Recognition: Welcome Reception Appetizer Sponsor Logo Recognition: All Marketing Material $1,850 9 AVAILABLE Exhibit Hall Table: 6ft Table Silver Booth Location MASI Conference Registrations: 1 $1,350 14 AVAILABLE Exhibit Hall Table: 6ft Table Bronze Booth Location MASI Conference Registrations: 1 5
EHIBIT OPPORTUNITIES Diamond - 1 Platinum - 4 Gold - 15 Silver - 14 Bronze - 23 Sold Diamond Booth 1... BKD CPAs & Advisors Gold Booth 6... Change Healthcare Gold Booth 7... Apex Revenue Technologies Gold Booth 8... Harris Affinity Gold Booth 10... EnableComp Gold Booth 11... Experian Health Gold Booth 18... Professional Finance Company Gold Booth 19... AccuReg Gold Booth 28... RevCycle+ Gold Booth 29... Besler Gold Booth 34... ClearBalance Gold Booth 35... Vitalware Silver Booth 13... Account Recovery Specialist, Inc. Silver Booth 16... AccessOne Silver Booth 17... Wakefield & Associates Silver Booth 30... IC System Silver Booth 31... CMRE Bronze Booth 24... Aviacode Bronze Booth 36... MedData Bronze Booth 37... The SSI Group Bronze Booth 38... Capio Bronze Booth 39... Revint Solutions Bronze Booth 40... esolutions, Inc. Bronze Booth 41... Early Out Services / General Service Bureau Bronze Booth 50... Praxis Healthcare Solutions Bronze Booth 52... Healthcare Financial Resources, LLC Bronze Booth 53... TruBridge Breakfast and Lunch Sponsor # 1... nthrive Breakfast and Lunch Sponsor # 2... Medical Reimbursements of America (MRA) Breakfast and Lunch Sponsor # 3... Signature Performance, Inc. Welcome Gift for Providers Advanced Asset Alliance/AAA Collections, Inc. WiFi... Ankura Consulting Guest Hotel Room Keys... Lumeris G12 S13 S14 S15 S16 S17 G18 G19 S20 S21 S22 G11 B23 D1 G10 B24 S33 S32 S31 S30 G29 G28 S27 S26 B44 B45 B25 B36 B37 B38 B39 B40 B41 B42 B43 G34 G35 G9 G8 G7 G6 G57 G56 B55 B54 B53 B52 B51 B50 B49 B48 B47 B46 P2 P3 P4 P5 INTERESTED IN SIGNING UP? Contact Jackie Hinderks jaclyn.hinderks@carrishealth.com (320) 231-4425 6
SPONSORSHIP OPPORTUNITIES MAIN EVENT SPONSOR $7,875 1 AVAILABLE All logo recognition to promote The Main Event will exclusively feature your logo. Each guest will be provided in advance with a customized bracelet with your logo to gain entrance into this VIP experience. Logo recognition at the College Basketball Hall of Fame will include: Logo projected on the outside of the buildings south wall entrance from sunset to midnight Logo on (2) 5.5 x10 screens displayed in the front of the Center Court Room Logo on all 19 of the 47 to 55 LCD screens throughout the venue College Basketball Hall of Fame Event will include all the following: Exclusive use of the facility 3 hour open bar BBQ dinner buffet & dessert Emcee & DJ entertainment Free throw & 3 point shooting competition Additional Benefits at the Venue: Video played (up to 3 min in length) on Center Court at the start of dinner 2 minutes to welcome the guests at the event and talk about your company Bracelet with your logo distributed to each conference attendee. This is required for them to wear to the event and will act as their ticket. Opportunity to provide any additional branding enhancements like logo d napkins, plates, light up glasses, foam basketballs, etc. Cost for any branding enhancements are the responsibility of the sponsor. Additional Benefits at the Institute: 3 complimentary conference registrations Logo recognition as 1 of the 2 MASI Platinum Sponsors Opportunity to introduce a General Session Speaker Advanced copy of the attendee list 7
GOLD Guest Hotel Room Keys SPONSORSHIP OPPORTUNITIES $2,650 1 AVAILABLE Your organization s logo will be placed on the guest hotel room key. Every time an attendee reaches for their room key they will see your logo! MASI Conference Registrations: 2 GOLD WiFi $2,650 0 AVAILABLE Sponsor will be recognized throughout the entire conference with their company logo for sponsoring the Wi-Fi in the meeting space. Sponsor will provide input into naming the Wi-Fi network and password that will be on all signage advertising WiFi. MASI Conference Registrations: 2 GOLD Conference App $2,650 1 AVAILABLE As we all move to a more electronic world, attendees will have the opportunity to use the conference app to guide them through their experience and easily access necessary pieces of information and presentations at Institute. This sponsor will be recognized throughout the event with their name on all conference marketing as well as on the landing page of the app. MASI Conference Registrations: 2 SILVER Welcome Gift for Providers $1,850** 0 AVAILABLE Sponsor will have a table set-up next to Registration to display their gifts. Providers, upon registration will be directed to a sponsors table to personally pick-up their gift from you. Table and opportunity to personally welcome each provider to the conference included. Gift is not included and will be at the expense of the sponsor. **we have upgraded logo exposure from Bronze to Silver to account for the gift cost at vendors expense. MASI Conference Registrations: 2 BRONZE Breakfast & Lunch Sponsor $1,350 1 AVAILABLE Your logo will be displayed on the center of each of the tables in the Exhibit Hall. You will also be featured on the website as our Meal sponsor and signs displaying your logo will be prominent on each buffet. MASI Conference Registrations: 1 BRONZE Break Sponsor $1,350 4 AVAILABLE Your logo will be displayed on the center of each of the tables in the Exhibit Hall. You will also be featured on the website as our Break sponsor and signs displaying your logo will be prominent on break stations. MASI Conference Registrations SOLD SOLD SOLD $1,350 1 AVAILABLE Your logo will be displayed on the center of each of the tables in the Exhibit Hall. You will also be featured on the website as our Break sponsor and signs displaying your logo will be prominent on break stations. 8
EHIBITOR/SPONSOR RULES AND REGULATIONS Confirmation: Booth space is on a first-come basis and is not confirmed until final payment is received. If you sign-up through Cvent and pay the balance via credit card your space is confirmed. If you sign up though Cvent and select the check option, you have 30 days to pay the balance. If your balance is not paid within 30 days, your booth will be released back into inventory without prior notification. All balances must be paid a minimum of 10 days prior to the conference or you will not be allowed to exhibit. Exhibitor Number of Complimentary Registration(s): Registration includes full access to all education and networking sessions. Diamond Level 4 registrations Platinum Level 3 registrations Gold Level 2 registrations Silver & Bronze Level 1 registration Additional Exhibit Registrations: Based on your level, additional registrations can be purchased at a discounted rate of $275.00 Diamond Level 2 registrations Platinum Level 2 registrations Gold, Silver & Bronze 1 registration Liability and Security: Exhibitors will make provisions to insure and safeguard their goods and materials. Exhibitors will leave the exhibit space in the same condition as it was found. Exhibitors are responsible for claims and demands on account of injury or death or damage to property occurring in or upon the exhibitor s booth space or because of the negligent acts of the exhibitor, exhibitor s employees, servants, agents, licenses or contractors, the exhibitor agrees to indemnify and hold harmless HFMA from and against liability claims, and demands which arise in connection with the undertakings and responsibilities of the exhibitor. Neither HFMA, its service contractors, nor the owners of the hotel/ convention space, their agents, servants, contractors, or employees shall be liable for the injuries to any person or for the damage or theft of property owned or controlled by the exhibitor unless caused or resulting from the negligence of HFMA or the owners of the hotel/convention Center or their respective agents, servant and employees. If any part of the exhibition hall is destroyed or damaged so as to prevent HFMA from permitting an exhibitor to occupy assigned space during part or the whole exhibition period, or in case occupation of assigned space during any part of the whole exhibition period is prevented by strikes, acts of God, national emergency, or other cause beyond the control of HFMA, the exhibitor will be charged for the space for the period the space was or could have been occupied by the exhibitor and the exhibitor hereby waives the right to make claims against HFMA, its directors, officers, agents, or employees for losses or damage which arise. Social Functions: Exhibitors/Sponsors are encouraged to hold social events as long as such events do not conflict with any HFMA scheduled event. Please visit the agenda to review the most up to date schedule of events. Other Activities: Exhibitor activities will be confined to the exhibitor s allotted exhibit space with the exception of sponsored exhibit functions. Booth giveaway items such as bags, pens, pencils, and the exhibitor s logo d products are recommended and require no prior approval. Promotional materials are not allowed to be distributed outside of your booth unless a sponsorship, including this benefit, has been purchased. All items distributed outside of your booth will be discarded. Any food or beverage items much be purchased directly through the hotel or they will not be permitted. This does not apply to small individually packaged candy or mints. Drawings, raffles, lotteries and contests are encouraged. In the event that exhibitor desires to have any activities or entertainment in the exhibit hall such as impersonators, musicians, caricaturists, magicians and like entertainment, it must be pre-approved by HFMA no later than thirty (30) days before the event. Exhibit Space: Space assigned to the exhibitor is for their exclusive use. Exhibitor shall not assign or sublet any space allocated to them without the duly signed consent of HFMA and any attempted assignment shall be null and void. HFMA has the right to reassign booth location if they deem necessary due to acts beyond their control. 9
EHIBITOR/SPONSOR RULES AND REGULATIONS Booth Restrictions: Any portion of an exhibit that, in the reasonable judgment of HFMA obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth space, or for any reason becomes objectionable, must be immediately modified or removed by the exhibitor at the event. Set-Up/Dismantle: Each exhibitor will have their exhibit in place before the official opening of the exhibition and have their exhibit dismantled and removed after the closing of the exhibition. The exhibitor assumes all risk for the shipment and delivery of all property shipped by the exhibitor and agrees that no early teardowns shall be attempted and that early teardowns are not permitted. Equipment Delivery: Exhibitor is responsible for the delivery of their equipment and display material and for removal of the equipment and or display material. For your convenience, it is highly recommended that you ship through the Symposium exhibit services company. Use of Attendee Mailing Information: Exhibitors/Sponsors will be provided 10 days in advance of the conference a list of attendees that include names, titles, organization name and mailing address for all attendees. Email addresses, phone numbers and fax numbers will not be provided. The final attendee list will be sent to all exhibitors no later than 10 days upon conclusion of the conference. Warranty/Guarantee: HFMA does not warrant or guarantee any specific level of traffic at this event. Exhibitor assumes the sole risk with regard to the amount of business traffic at the event. HFMA shall not be liable to exhibitor for any reduction in traffic at the event and shall make no refund or other exchange with regard to a decrease or reduction in expected traffic. Other Obligations: The Exhibitor/Sponsor agrees that it is subject to any other contracts or obligations with the hotel, its affiliates or related contractors. Matters and questions not covered by these rules and regulations are subject to the decision of HFMA, at its discretion, including, but not limited to, unprofessional and disorderly conduct and behavior. These rules and regulations may be amended at any time by HFMA and shall be equally binding on all parties affected by them, as are the original regulations. Laws, Ordinances & Regulations: Exhibitors shall abide by all federal, state and local laws, ordinances and regulations. Arbitration: Should any dispute arise concerning the contract, services provided, or circumstances involving the exhibit rules and regulations, the parties will try in good faith to settle the dispute directly. Any unsettled claim arising out of or relating to this agreement, or the breach thereof, will be administered by the American Arbitration Association, under its commercial arbitration rules, and judgment on the award rendered by the arbitrators may be entered in any court having jurisdiction thereof. The arbitration proceedings and the cost of the arbitration fees, will be borne by the individual parties to the proceedings. Cancellation Policy: In the event that the sponsor and/or exhibitor wish to cancel their sponsorship participation, there will be no refunds within ninety (90) days of the event (last day to cancel May 6, 2019. All refunds will be subject to an administrative fee of ten (10%). All cancellations must be sent in writing to ashley@demarsemeetings.com. Refunds or credits will not be given for failure to attend, late arrival, unattended events or early departure. * Speaking Opportunity: Ted Talk/Spark Format: This is an opportunity NOT a guarantee to speak. Exhibitors must complete submission form that includes Session Title, Description, Speaker Name & Details and submit by the cut-off date established. Proposed session must fit into 1 of the breakout track subject matter. Presentations with a provider will be given 1st priority. Proposals submitted after the deadline will ONLY be considered if space is available. INTERESTED IN SIGNING UP? Contact Jackie Hinderks jaclyn.hinderks@carrishealth.com (320) 231-4425 10