WinStabs- NMR 2019 Explained Prgram Changes New file frmat- will require Access r Runtime 2010 r newer. Access is highly recmmended. Rail and Bus databases cmbined int ne versin. WinStabs will nw huse multiple years f data. Drp dwn menus are gne and replaced with a Smart Ribbn. Savings accunts are nw tracked and recnciled. Member Recrds have been remved and the billing prcess has changed. All billing actins take place in TD Cnnect and financial transactins are nw handled in WinStabs. Default Reprt Year- this field has been added t the hme screen. Many reprts in WinStabs will filter by year and this cntrls the filter. File Tab (Micrsft Tab) This tab is created by Micrsft and ges with any database. Use this tab t set Trusted Lcatins. Tls Tab Treasurer Infrmatin- this frm huses infrmatin abut the current treasurer and lcal such as the current year, treasurer s address, cntact infrmatin, type f IRS filer (941 r 944), type f lcal (Rail r Bus), charter city, tax ID numbers, and useful lgin infrmatin. Prcess ebill- this is the new billing actin that must be cmpleted after an ebill is wrked (ld Billing Cver). Officer Recrds- this replaces the member recrds. It huses all the fficer cntact infrmatin, pay type, individual tax rates, and fficer titles. Yu can als access the W-4 and I-9 frm here fr each fficer when needed. Exprt Data- makes a backup f yur entire database. MUST BE DONE MONTHLY! Imprt Data- wipes the current database and brings in a previusly exprted database. Enter New Year Tax Rates- this frm will be used each January t ensure that the rates are set crrectly fr the year. This was previusly dne with a new versin each year. The TD will issue a ntice t all treasurers as sn as the tax rates are available each December. Check Rail/Fica Rates- this menu is used mstly in the Bus Lcals. The Suta rate changes by state. Funds Transfer (uncmmn)- this is the same frm as in previus versins f WinStabs. It was used t transfer mney between funds. There are very rare cases where this wuld happen in the new sftware. If this prcess is needed, the Field Audit Helpdesk shuld be cntacted.
Initial Setup- this is a netime setup menu. This will set the beginning balances f each fund including savings and allw yu t enter a descriptin f each Lcal Cmmittee. The mileage rate will be set/changed in this frm as well. The beginning balances will n lnger need t be entered each year. New Year Setup- this frm will calculate the year end balances when a year is finalized. All statements must be recnciled and balanced befre this buttn is clicked. It will allw the user t enter the year t be started and enter all necessary infrmatin int the tables t start the year. S&T Tls- pens Secretary Tls Page in default brwser. Internet Links this frm cntains helpful internet links. TD Cnnect- runs a *.bat file and pens TD Cnnect in Internet Explrer. Rescue Sessin- pens a frm with a web brwser set t the lgmein entry screen and allws a Field Supprt Team member t remtely cnnect. WinStabs Supprt shws cntact infrmatin. Allws emails t the WinStabs Supprt Team and will allw a treasurer t uplad a file t the ld Ggle Drive if needed. Abut WinStabs Abut Screen Web News- when WinStabs pens, the News Screen displays fr 10 secnds and then clses. If the user wishes t see it again it will repen with n timer. Receipts Tab Enter Receipts- frm allws user t enter mney received int WinStabs. This frm will als direct yu t the Depsit screen. Depsit Previusly Entered Receipts this is the depsit screen t finalize any receipts that were entered but nt depsited. Remve a Bank Depsit- allws users t delete a bank depsit that was entered in errr. Crrect Receipts- allws user t crrect incrrect receipt entries withut deleting. View/Crrect LCA Depsits- this frm shws the mney that was transferred frm the Lcal Fund t each LCA when the ebill was prcessed. Recrds can als be deleted if an errr was made. Receipts Cntrl Ledger- shws all receipts in the Default Reprt Year. Receipts by Type allws users t select type f receipt and generates a reprt by the Default Reprt Year criteria. Receipts by Payer- allws users t select a payer and generates a reprt by the Default Reprt Year criteria. Bank Depsits- generates a reprt f all bank depsits and grups any receipts that were depsited under the same depsit ticket number. This als uses the Default Reprt Year criteria. Disbursements Tab Extra Payment t TD- this frm allws fr extra payments t the Transprtatin Divisin such as Bnd Payments, Supplies, and 401K payments. Member Refunds- this is a dual frm and allws TD Cnnect t pen inside f WinStabs. It is used when issuing refund checks t members. The user can retrieve
the amunt wed, make a nte in TD Cnnect, and write the disbursement in WinStabs. Remember, if refunds are being dne thrugh payrll deductins then there is n actin in WinStabs t be taken unless yu nly use the link t pen TD Cnnect. Vendr/Other Disbursements this frm is where disbursements are made t nnfficers/emplyees. Fr example, if the Lcal buys stamps and writes a check t USPS, it wuld be entered here, r fr things like meeting hall rental and dnatins. This frm wuld als be part f the 2-step prcess t transfer mney frm a Lcal s Checking accunt t their Savings accunt. D NOT put fficer/emplyee payments in this screen even if they are untaxed r the LM will be reprted incrrectly and will have t be audited and repaired at the end f the year. Enter Payrll/Wage- this frm is used fr paying fficers salaries, lst time, and expenses. Earning Recrd- allws user t pull a reprt n each fficer f their earnings fr the perid in the Default Recrd Perid. View Payrll Paid- allws users t see Payrll/Wage checks that have already been psted. This is a Read-Only frm and n changes can be made. Earnings Recrd (Quarterly)- generates a reprt by emplyee by quarter fr their ttal earnings. The year is pulled frm the Default Reprt Perid. CT1- Mnthly Liabilities generates a reprt by emplyee f RRTA Liabilities; rarely used. Payment Histry shws frm f payments paid. This frm is very clse t the Earning Recrd Reprt, but allws the user t navigate each check written t an fficer. Delete Payrll Recrd- allws user t delete a payrll recrd. This will delete the payment, any mileage that was entered, and ALL tax payments assciated with the payment. Use cautin befre deleting a payrll recrd! If the taxes have been paid already and a replacement check is necessary, then anther prcess needs t take place. Deleting a payrll recrd after the taxes are paid will cause tax reprting issues and may lead t payments being required and/r amended returns filed. Add Officers t Payrll List allws users t access the fficer recrd and put in a wage type. The nly recrds that will shw up in this frm are fficers with a title but n wage type. Crrect Payrll List Entries allws user t assign an fficer title t smene wh has a wage type but n title. Vacatin Lst Time Reprt- generates a reprt fr reimbursements t fficers that have been cmpensated fr Lst Time. The reprt calculates the amunt wed t the fficer using the number f weeks f vacatin. Disbursement Ledger- generates a reprt by the Default Reprt Perid n all disbursements. LCA Ledger [Filtered] allws user t select a specific LCA and generates a reprt f all disbursements fr the selected LCA in the Default Reprt Perid. LCA Ledger [All]- generates a reprt f all disbursements in the LCA s by the Default Reprt Perid. Lcal Fund Ledger generates a reprt f all Lcal Fund disbursements fr the Default Reprt Perid.
Disbursement Ledger by Mnth generates a reprt f all disbursements by the mnth selected. Disbursement Ledger Lcal Only anther view f the Lcal Disbursements. Tax Payments Tab CT-1- frm that shws tax calculatins fr RRB taxes that need t be paid. Paid Mnthly via EFTPS. Federal- frm that shws Federal taxes that are due. Paid Mnthly via EFTPS. State- frm that shws State taxes that are due. Other- sme f ur lcals have lcal taxes r ther types f taxes fr their respective states. This frm shws all EE and ER taxes that are due. Futa- frm that shws Federal Unemplyment Taxes due (frm 940) (BUS ONLY) Suta frm that shws State Unemplyment Taxes due. (BUS ONLY) Penalties- allws users t pay any penalties r bills received frm gvernment agencies. Remve a Tax Payment- allws user t delete a tax payment that has been made in WinStabs in errr. Taxes Paid [By Mnth]- generates a reprt that shws the taxes that have been paid in a spreadsheet. Taxes NOT Paid [By Mnth]- generates a reprt that shws Taxes that have nt paid in a spreadsheet. Taxes Paid [Check Number]- generates a reprt that shws all tax payments made in the Default Reprt Perid with the Amunt and Check Number. Cmpare t the EFPTS payment histry t ensure all taxes are paid. Ttal Tax Liability- generates a reprt that shws all tax liabilities fr the Default Reprt Perid. Banking Tab Recncile Checking- frm t recncile the lcal s checking accunt in WinStabs. This must be dne Mnthly. This will ensure the accuracy f all entries and allw the user t keep up with checks that have nt cleared the bank. Recncile Savings- if there is a savings accunt present, this frm will allw the user t recncile the savings statements. In this versin, transactins can be entered against the savings accunt. In mst cases, there will be interest depsits. By recnciling the savings all the interest and final accunt balances will autmatically be added t the year-end reprts. Als, the balance f savings is added t the Lcal Fund Accunt when the meeting reprt is generated. View Cleared Items- this frm allws the user t see all items that have been checked as clearing the bank. This is als where a bank statement recnciliatin can be reset if needed. All Checkbk Items- shws all checkbk activity fr the Default Reprt Year. Checkbk Activity [Filtered]- allws a date range t be entered and then generates a reprt with activity in that perid. Outstanding Checks- generates a reprt that shws all checks that have nt cleared the bank.
Reprts Tab Meeting Reprt- use this frm t prepare the treasurer s reprt fr each meeting. When it pens it will direct the use t btain the mst current member variance frm TD Cnnect. Obtain the amunt wed t members and the amunt that is wed t the lcal. Enter the year, meeting date, refunds due, amunt wed, and select the LCA s. This will create a balance sheet fr each accunt. Activity Reprt- use this frm t enter the last meeting date and the current meeting date. A reprt will be generated with all bank activity that has been recrded in WinStabs. Enter Minutes- frm allws fr minutes t be entered WinStabs s that they can be backed up with the Data. If yu keep minutes in anther prgram, ensure yu have a backup f them. Print Minutes- user selects a date frm the drp-dwn menu and a set f minutes is generated by all the entries n that day. Task List- this frm allws the user t keep track f when things were submitted. It als cntains all the due dates fr reprts. IRS Frm 941- generates the frm t assist in filling ut federal tax Frm 941. This is a quarterly frm. State Tax Annually- this reprt allws a user t filter pay recrds by state and assists in filling ut state tax returns. State Tax Quarterly Rail- this reprt allws a user t filter pay recrds by state and quarter. Assists in filling ut state tax returns. State Tax Quarterly FICA- this reprt allws a user t filter pay recrds by state and quarter. Assists in filling ut state tax returns. IRS Frm 990- select the year t reprt and WinStabs will calculate which type f 990 filer that the lcal is. 990-N filers will be directed t the IRS lgin screen in the default brwser; 990-EZ and 990 filers will be able t print ut a wrksheet t assist in filling ut the crrect IRS frm. IRS CT1- select the year and WinStabs will create a wrksheet t assist in filling ut the CT-1 frm reprting Railrad Retirement Bard Taxes. IRS Frm 944 THIS WILL ONLY SHOW IF SELECTED IN TREAS INFO. Lcals are Frm 941 filers unless the IRS has ntified the lcal in writing that a Frm 944 shuld be filed. If a Frm 941 is filed, then Frm 944 is nt t be filed. SSA W-2- select the year and WinStabs will create a wrksheet fr each fficer/emplyee that was paid taxable earnings. This infrmatin will need t be entered n the SSA BSO site. Treasurer s Annual Reprt- select the year, enter the final banking balances frm the December Statement(s), and print the reprt. The trustees will need t audit the year and sign ff. This reprt nly ges t Smart TD. DOL LM- select the year and WinStabs will calculate which LM Reprt is t be filed (LM2, LM3, r LM4). A wrksheet will be generated t fill ut the prper frm nline with the Department f Labr. LM Officer Errrs- allws user t change fficer infrmatin befre creating the LM2 r LM3. LM2 Schedule Crrectins- allws reclassificatin f payments fr different activity types (nly necessary fr LM2 filers).