Dear Exhibitor, Thank you for your participation in the BEER, BOURBON & BBQ FESTIVAL. This Exhibitor Show Manual contains vital show information, order forms you will need for show services and guidelines designed to increase the value of your consumer show experience. CRITICAL INFORMATION Location: Town of Cary s Booth Amphitheatre 8003 Regency Parkway Cary, NC 27511 Show Contacts: Office: 410-878-9900 Jess: 667-216-0382 Cell effective starting 7/27 Mary: 443-814-0662 Cell effective starting 7/27 Show Hours: Friday July 27 th 6PM 10PM & Saturday July 28 th - 12PM 6PM Move-In Dates & Times: Friday, July 27 th 10AM-4:00PM Saturday, July 28 th 8AM 10:30AM Move Out Date & Times: Saturday, July 28 th 6:01PM 11PM Important Notes All vendor must provide their own tents. The Amphitheatre is a Pepsi sponsored facility so concessions must sell Pepsi products including Aquafina water. Temporary Food Establishment (TFE) Permits are due with payment back to the TRIGGER AGENCY no later than July 9 th. Each distillery/brewery booth is provided with a 6ft or 8ft table, black linen, staffer to pour, rinse pitcher, spill bucket, signage and sign holder We look forward to seeing you at the show! Please contact your sales manager if you have questions. Sarah Linzey: sarah@triggeragency.com or 800-830-3976 x109
R u l e s & R e g u l a t i o n s EXHIBITOR REGISTRATION Badges will be issued at the Exhibitor Registration table at the entrance directly past the Box Office. Each exhibitor will be allotted badges for their booth staff. Each vendor will receive two (2) complimentary pilsners. Additional pilsners can be purchased for a discounted fee of $20. Food is not included for any vendor, Friday night or Saturday day. Please try to recycle your glasses between Friday night sessions and Saturday day session. Please remember ALL of your employees will be carded at the event. If they are not of age, they will not be drinking alcohol. MOVE - IN Vehicles cannot drive on the grass or pine straw. Vendor check in will be by the stage. The entrance into the stage service lane is the last left turn before reaching the water down from the main entrance. There will be signage directing you. If you are located on the deck you will want to check-in and then unload in the back Parking lot which is directly behind the deck. You will be personally notified if are on the deck. BOOTH PAYMENTS All booth fees must be paid in full by the deadline date or set up will be suspended. PARKING Vendors may park for free in the Amphitheatre Parking Lot VENDOR BOOTH RULES NO exhibit or advertising will be permitted to extend beyond space allocated to exhibitors. Any demonstrations, activities or displays that result in the obstruction of aisles or prevents ready access to neighboring booths may be suspended or removed by Management. Under no circumstances will the Management permit the removal of any portion of an exhibit during the show hours. SECURITY The show will have onsite and overnight security. If any issues arise which require immediate assistance, please notify the closest supervisor in your area. If you cannot find a representative close by, visit the show registration desk and office located at the entrance of the event and a staff member will be there to assist you. SALES TAX There is sales tax on retail items being sold at this event is 6.75%. As a company selling items in the State of North Carolina you should be charging sales tax and then forwarding the money to the State of North Carolina.
ICE & WATER Ice will be available onsite to purchase. Show Management accepts CASH ONLY for ice. Vendors are NOT allowed to use the Park s buildings or equipment. There is a water hook up behind the upper concession building and the stage and also a grey water tank onsite to handle your waste. FOOD CONCESSIONS If your booth is located on the cobblestone area please bring mats or tarps to place over the cobblestone to avoid any grease stains. LIABILITY Trigger Agency will NOT be responsible for any injury, loss or damage that may occur to the exhibitor or to the exhibitor s employees or property from any cause whatsoever. The exhibitor assumes full responsibility and liability resulting directly or indirectly, or jointly, from other causes that arise because of the actions or omissions of its agents, employees or independent contractors, whether acting with or without the scope of their authority. NOTE: All exhibitors are responsible for their physical wellbeing. Please be careful during set-up, tear-down and during the event. Be aware of your surroundings. We suggest that each vendor be covered under a General Liability Insurance plan for each event, or an overall one for the year. If you do not already have a plan you may purchase one for the day here: https://www.totaleventinsurance.com/app/customer/customerlogin.aspx?bid=ifeyhiyf Beo$ If you intend to purchase the insurance using the link above, please contact Trigger Agency in advance so that we can provide the event number you will need in order to get the special rate for the single day coverage. For each event, please have the Trigger Agency listed as additionally insured.
AMENDMENT TO RULES Any matter not specifically covered by the preceding rules shall be subject solely to the discretion of Trigger Agency. 1. Decorations, signs, banners, etc. may not be taped, nailed, tacked, stapled or otherwise fastened to ceiling, walls, painted surfaces or columns, show tents or stages. 2. No holes may be drilled, cored or punched in any show property, including the asphalt. 3. No adhesive backed (stick on) decals or similar items may be distributed or used on show facilities. 4. Parking in loading dock and service drives, except for loading and unloading, is prohibited. Violators will be towed at their own expense and risk. 5. All freight and exhibit materials must enter the building through the designated entrances. 6. Town of Cary s Amphitheatre will not accept deliveries of freight, packages, cartons or mail for any exhibitor. 7. All fire, safety and building regulations must be strictly followed. Particular attention should be paid to the prohibition against propane, acetylene and other flammable materials. 8. Exhibitors are responsible for the removal of all materials at the conclusion of the show. 9. Exhibitor shall obtain all permits and licenses, shall comply with all of the requirements and shall pay all taxes, fees and charges prescribed by federal, state, and local laws, ordinances, and regulations. 10. Exhibitors are strictly prohibited from serving alcohol or alcoholic paraphernalia to minors. All such sales will be grounds for dismissal from the event and immediate closure of exhibitor s booth. Attendees must be 21 years old to drink alcohol.
ELECTRICITY ORDER FORM Beer Bourbon and BBQ Cary DEADLINE: July 6, 2018 All electricity order forms must be received and paid in full by the above deadline. Order forms received after the deadline cannot be guaranteed and will be subject to increased fees. No refunds or credits will be given for unused electrical service. The under ordering of electricity will result in the loss of service/ onsite fees. Please make sure all order forms are sent to Joshua Smith directly. An order confirmation will be sent to any vendor ordering booth accessories or electric. Please note that if you do not have a confirmation receipt from Joshua your order has not been fulfilled and your accessories are not guaranteed and will become susceptible to one site costs. **ALL CONNECTED EQUIPTMENT MUST MEET CURRENT UL STANDARDS ** ALL ELECTRICAL ORDERS ARE FOR DAY OF EVENT ONLY. ELECTRICAL ORDERS DO NOT INCLUDE OVERNIGHT USE. FEES: Power Fee Onsite Fee Quantity Amount 120V/ 20amp $85 $150 208V/ 30amp $150 $300 208V/ 50amp $250 $500 Total: Any questions please contact: Joshua Smith Phone: 800.830.3976 x101 Email: joshua@triggeragency.com Payment Information Company Name: Email: Please make checks payable to Trigger Agency Card # Exp. Sec. # Card Holder Name Authorized Signature Date No refunds will be made on any order forms submitted. All payments are Non-Refundable and Non-Negotiable. Return Completed Form To: Trigger Agency 3539 Clipper Mill Road Baltimore, MD 21211 T: 410-878-9900 F: 410-878-9911
E: joshua@triggeragency.com BOOTH ACCESSORY ORDER FORM Beer Bourbon and BBQ Cary DEADLINE: July 6, 2018 All electricity order forms must be received and paid in full by the above deadline. Order forms received after the deadline cannot be guaranteed and will be subject to increased fees. No refunds or credits will be given for unused electrical service. The under ordering of electricity will result in the loss of service/ onsite fees. Please make sure all order forms are sent to Joshua Smith directly. An order confirmation will be sent to any vendor ordering booth accessories or electric. Please note that if you do not have a confirmation receipt from Joshua your order has not been fulfilled and your accessories are not guaranteed and will become susceptible to one site costs. Quantity Price Total Folding Chair $5.00 per chair $ 6 Undraped Table $25.00 per table $ Black Linen $20.00 per linen $ 10 x 10 Tent $150.00 per tent $ 10 x 20 Tent $200.00 per tent $ Subtotal: $ 6% Tax: $ Payment Information Grand Total: $ Company Name Email: Please make checks payable to Trigger Agency Card # Exp. Sec. # Card Holder Name Authorized Signature Date No refunds will be made on any order forms submitted. All payments are Non-Refundable and Non-Negotiable. Return Completed Form To: Trigger Agency 3539 Clipper Mill Road Baltimore, MD 21211 T: 410-878-9900 F: 410-878-9911 E- joshua@triggeragency.com
MAP & DIRECTIONS TO AMPHITHEATRE AT REGENCY PARK From 40 West (Wilmington) and 70 West (Goldsboro): Follow 40 west towards Durham. Take US 1 South to Sanford Exit (293-A). Pass Crossroads Exit. Pass Cary Parkway Exit. Take Tryon Road Exit (98-A). Turn right at light onto Regency Parkway. Follow Regency Parkway around to the right when road splits. Amphitheatre is 2nd entrance on your left. From Raleigh-Inner beltline: 440 turns into US 1 South, which goes towards Sanford. Pass Crossroads Exit. Pass Cary Parkway Exit. Take Tryon Rd. Exit (98-A). Turn right at light onto Regency Parkway. Follow Regency Parkway around to the right when road splits. Amphitheatre is 2nd entrance on your left. From Chapel Hill and Durham: Take 40 East towards Raleigh. Stay on 40 East, do not exit on to Wade Ave. Take US 1 South to Sanford Exit (293-A). Pass Crossroads Exit. Pass Cary Parkway Exit. Take Tryon Rd. Exit (98-A) Turn right at light onto Regency Parkway. Follow Regency Parkway around to the right when road splits. Amphitheatre is the 2nd entrance on your left. From 64 West (Apex) 64 West turns into Tryon Road. Pass Exit 404 A & B. Take a right at the 1st light on to Regency Parkway. Follow Regency Parkway around to the right when road splits. Amphitheatre is the 2nd entrance on your left From US 1 South (Sanford) Go North on US 1 towards Raleigh. Take Tryon Road Exit (98-A). Take first right at the light on to Regency Parkway. Follow Regency Parkway around to the right when road splits. Amphitheatre is the 2nd entrance on your left.
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