4/4/2017 F1b City of San Juan Capistrano Agenda Report TO: FROM: DATE: SUBJECT: Honorable Mayor and Members of the City Council ~ Siegel, City Manager April4, 2017 Review and Adoption of 2017 City Council Priorities and Workplan RECOMMENDATION: Confirm City Council 2017 Priorities and Workplan, and direct the City Manager to allocate staff and financial resources toward the key priorities as affirmed by the City Council. EXECUTIVE SUMMARY: On January 27, 2017, the City Council held its annual retreat at the Marie Callender's Restaurant Meeting Room. The retreat was attended by the City Council, City Manager, City Attorney, executive management team and members of the public. The purpose of the retreat was to enable a discussion of goals and priorities for 2017, and assist the City Manager with focusing City financial and staff resources on accomplishing Council priorities. During the retreat, Mayor Ferguson sought public input regarding existing projects and ideas for the future. The Mayor solicited Council feedback regarding project cost implications, long term project considerations, and projects most appropriate to be funded by a third party entity such as the City Non-Profit Foundation or private developer. The City Manager presented a PowerPoint entitled, "Update on Current Priorities & Key Projects" (Attachment 1) and reviewed the following: 1) Overview of City Budget and Fiscal Condition; 2) Challenges and Opportunities; and, 3) City Manager Recommendations. The City Manager emphasized that staff remains focused on Council priorities and the City's greatest challenge for 2017 is to identify new sources of revenue to fund Council priorities and community needs. At the conclusion of the
City Council Agenda Report April 4, 2017 Page 2 of 3 retreat, the Council directed staff to prepare an updated list of priorities similar to the 2016 format for review and adoption at a future Council meeting. The attached draft 2017 Priorities and Workplan (Attachment 2) divides major projects and work efforts among the following categories: 1) Key Priorities and Primary Resource Allocation; 2) Efforts Also Underway; 3) Non-Programmed; and, 4) New Ideas & Emerging Issues. The following is a list of 2016 major projects and work efforts that have been either completed, removed, or incorporated into the City's ongoing Workplan: Transition to District Elections Fill Key Vacancies & Improve Morale Drought Ordinance Implementation and Water Conservation The Oaks License Agreement Uber Partnership Program Re-Zone City Hall Site for Housing Verdugo Street Beatification Expand Emergency Preparedness Efforts Bias Aguilar Landscaping and Site Improvements Ortega Highway Congestion Relief Citywide Newsletter City Non-Profit Organization Animal Shelter Based on Council discussion at the retreat and progress on 2016 priorities, the following items have been identified as key priorities for 2017: Strengthen Fiscal Position and Bolster Reserves Improve Street Maintenance Program and Identify Funding Implement Utility Department Reorganization Renegotiate Riding Park Agreement /Increase Public Access Design and Construct Northwest Open Space Park Resolve Water Lawsuits Resolve Land Use Lawsuits Actively Oppose SDG&E Substation Project Encourage Quality Commercial Development Opportunities Expand Utility Services at Riding Park Process Hotel Projects (2) Sell City-Owned Downtown Parcels & Lower Rosan Ranch Negotiate Landfill Host City Cooperative Agreement Process Pacifica San Juan Residential Development Negotiate Expiring MOUs for Employee Associations Expand Downtown Parking
City Council Agenda Report April 4, 2017 Page 3 of 3 To optimize progress toward the proposed key priorities, it is recommended that items in the "Non-Programmed" and "New Ideas & Emerging Issues" categories (as reflected in Attachment 2) be continually reviewed and considered for future funding, and that any additions to the City's Workplan over the next year be considered in the context of limited resources and impacts to existing priorities. Staff is recommending that the City Council confirm these priorities, and direct the City Manager to review the adopted Fiscal Year 2017-18 budget to ensure it reflects the priorities as adopted in this report. FISCAL IMPACT Not applicable. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act (CEQA) the recommended action is exempt from CEQA per Section 15061(b)(3), the general rule that the CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Review and adoption of 2017 City Council Priorities would not be an activity with potential to cause significant effect on the environment and therefore is exempt from CEQA. PRIOR CITY COUNCIL REVIEW On April 19, 2016, the City Council confirmed the 2016 City Council Priorities and directed the City Manager to allocate staff and financial resources toward the key priorities as affirmed by the City Council. PRIOR COMMISSION/COMMITTEE/BOARD REVIEW Not applicable. NOTIFICATION Not applicable. A TT ACHMENT(S): Attachment 1 - City Manager Retreat Presentation PowerPoint Attachment 2- Draft 2017 Priorities and Workplan
April 4, 2016 Key Priorities and Primary Resource Allocation,, fe':m' :r'~ t~\u QJJIITI in~}';i Non-Programmed )> "~<ew Ud al$ & ~ leml!f11!'9jiflil9j ISi$1Y~~ )> 0 ::I: s: m z """i -, Transition to District Elections Fill Key Vacancies & Improve Morale Water Reorganization Renegotiate Riding Park Lease Northwest Open Space Park Improve Street Maintenance and Rehab Program i"ji
Key Priorities & Primary Resource Allocation A W Resolve Water Lawsuits Resolve Land Use Lawsuits Actively Oppose SDGE Substation, Encourage Quality Commercial Development Opportunities Expand RecycledWaterto Riding Park Key Priorities & Primary Resource Allocation A \i~ '~ Process Hotel Projects (2) Sell City-Owned Downtown Parcels & Lower Rosan Ranch Negotiate Landfill Host City Cooperative Agreement Process Pacifica San Juan Residential Identify Options to Address Congregate Living Facilities Trail Connection and Improvement Projects Swanner House License Agreement ' ' The Oaks License Agreement "' Improve and Expand SummerTrolley Program Re-Zone City Hall Site for Housing.. Personnel Class and Compensation Study Complete Citywide Fee Study 1J1Wit'3Wii"-""-"'tlll"\ 'IIS&IC6-- ""!F.:~Jt'::'..,.,- --,1 Del Obispo Street Widening Expand Emergency Preparedness Efforts
Update Website Negotiate Expiring MOUs with Employee Associations @,_. Design and Construct Skatepark Bias Aguilar Improvements, LED StreetlightTechnology ' City Non-Profit Organization City Council Term limits La Novia Roundabout Rancho Viejo Traffic Signal HomefmntAmerica MOU Multi-Modal Parking Lot ' Library Painting and Repairs Del Obispo Dual Left-Turn Lane BudgetTimeline YOU ARE HERE I IT I l I ~,.,o "Y' c.,'? <:)(/; 1.,.,o "Y' :s-4. ') 1.,.,o "Y' c.,'? <:)(/; ~fl; -.,"!$',f ~\ I I Revenues exceeded expenditures by $86o,ooo in 201.5-1.6 Total fund balance (spendable reserves) as of end of Fiscal Year 2015-16 was h6-4 million
S.S.Tv_ General Fund Expenditures Total Taxable Assessed Value Fiscal Years 2007 through 2016 I! ~r~ic"!!vr<iy.$~ 200.lf.5 ;9J1'i.J ~?:.r!>ol<: Wc rks/'lllilit!u ~ E,S9E,'}';''S.: r. vt~llcs.~:-,. s~.-s:r,s:>s Ill $7 c ~ ss iii ; s S4 S3 $2 S1 so E - - -~ -~ -i = H ~ - - - ~ -. - -~ ~ - ~- -- - --r - - -. - - - - - - - _... - - - 2001 :woa 2009 2010 2.011 2012 2o~3 201-4 201s 201s Fiscal Year End '-------''-'~""""""- "-'ill~~-~.., ~~~- --_no..uj..lb!, Financial Challenges for. Fiscal Year 2017-18 Water Fund Challenges 2016-17 sales tax revenues have been reduced by $230,000 2016-17 and 2017-18 police services costs have been increased by $17o,ooo " On-going litigation expenses Labor negotiations '" Hotel tax revenues "' Property taxes from residential projects "' Lower Rosan and Downtown properties ~ Sales tax from new commercial projects, Revitalization and investment in the downtown Water Fund Deficit Customer refunds, legal fees, and settlement costs Ongoing litigation Little improvement in Fiscal Years 2016-17 and 2017-18 ~----~~----~-1 I
" External Threats Global Instability Looming Recession Litigation ~ Local Issues Managing Development Parking Street Conditions Parking "' Cost Projections "' Cost of Deferral ' Financing Options.,._-.,.,. l",':ra, C / ~!? -. I I ~---------------------------------~~~~~~ ~~ ~ --~-h~.~~ -~~-~-~~~-~ - ~----------- J
Revenue Jobs Investment il There is much work to be done. "' Advance the current priorities. ~ The City needs additional revenue. "' Stay focused. L ~
2017 PRIORITIES AND WORKPLAN KEY PRIORITIES AND PRIMARY RESOURCE AllOCATION A-1 Strengthen Fiscal Position and Bolster Reserves A-2 Improve Street Maintenance Program and Identify Funding A-3 Implement Utility Department Reorganization A-4 Renegotiate Riding Park Agreement/ Increase Public Access A-5 Design and Construct Northwest Open Space Park A-6 Resolve Water Lawsuits A-7 Resolve Land Use Lawsuits A-8 Actively Oppose SDGE Substation Project A-9 Encourage Quality Commercial Development Opportunities A-10 Expand Utility Services at Riding Park A-ll Process Hotel Projects (2) A-12 Sell City-Owned Downtown Parcels & Lower Rosan Ranch A-13 Negotiate Landfill Host City Cooperative Agreement A-14 Process Pacifica San Juan Residential Development A-15 A-16 Negotiate Expiring MOUs for Employee Associations Expand Downtown Parking EFFORTS ALSO UNDERWAY B-1 Identify Options and Support Legislation to Address Congregate Living Facilities B-2 Complete Trail Connection and Improvement Projects B-3 Resolve "Ghost Train" Issue B-4 Address Swanner House License Agreement B-5 Address Bias Aguilar License Agreement B-6 Complete Misc. Water/Sewer Infrastructure Capital Projects B-7 B-8 Improve and Expand Summer Trolley Program Complete IT Master Plan B-9 Complete HTC Master Plan B-10 Amend Political Sign Ordinance B-11 Complete Citywide Fee Study B-12 Implement Organic Food Waste Program B-13 Construct Del Obispo Street Widening/San Juan Creek Rd. B-14 Update Website and Improve Social Media B-15 Implement Records Management Program/PRA Requests B-17 B-18 B-19 B-20 B-21 B-22 B-23 B-24 Expand Neighborhood Preservation B-16 Implement LED Street Light Conversion Complete Reata Park Equestrian Improvements Implement City Council Term Limits Identify East/West Arterial Alignment Develop Citizen's Academy Complete Personnel Class and Compensation Study Monitor Ortega Highway Widening Efforts Complete Recycled Water Expa nsion Feasibility Study NON-PROGRAMMED C-1 Prepare Long-Range Financial Plan C-2 Add Sheriff's Deputies C-3 Add Code Enforcement Officers C-4 Identify and Purchase Site for New City Hall C-5 Reduce Unfunded Pension Liability C-6 Design and Construct Skatepark C-7 Design Monument Sign at Ortega and La Pata Gateway C-8 Design Monument Sign at Ortega and Del Obispo Gateway C-9 C-10 C-12 C-13 C-14 C-15 Analyze Groundwater Recharge with Stormwater Site and Construct Community Pool Add Bike Racks in Public Spaces C-11 Construct Sports Park Field Improvements and New Recreational Amenities Upgrade City Playground Equipment Install Solar at City Facilities Imp rove La Novia Parcel NEW IDEAS & EMERGING ISSUES D-1 Plan "All Volunteer Day" Plan for Driverless Cars D-3 Explore Tri-City Police Department D-4 Protect and Expand Open Space D-2 D-6 Provide More Detailed Financial Reports to City Council D-5 > -I -I > (") :::t i: m z -I 1\) Evaluate Vertical Gardens at South Coast Farms and Ecology Center D-7 Plan for Emerging Technology D-8 Explore Business Incubator in Downtown D-9 Consider Participation in Desalination Plant KEY: New Item Moved to a different category (Items are numbered for reference purposes only and do not indicate rank order)