भ रत य ज वन ब म ननगम LIFE INSURANCE CORPORATION OF INDIA म ड़ ल क य लय : 1,व स ट पट ल नगर, सर क ट ह उस र ड, ज धप र (र ज.) 342011 Divisional Office : 1,West Patel Nagar, Circuit House Road, Jodhpur (Raj) - 342011 Ref/LIC/DO-JODHPUR/Tender-10/2016/C Stationery/ Dated- 29.03.2016 Tender for Purchase of Blank Computer continuous Sationery. Life Insurance Corporation of India, Divisional Office, Jodhpur (Raj.) intends to purchase Blank Computer Continuous Sationery as per our specifications in Annexure F for our office from reputed Firms/Vendors under two bid system. The prospective bidders may download The Tender Document from our website http:// www.licindia.in/tender_notice. Tender fee of Rs 500/- per tender (non refundable) is required to be deposited in cash/dd at our cash counter. Tender received by post should contain tender fee in form of DD. The last date of submission of filled in tenders is 21.04.2016 up to 11.00 AM at our office OS Department LIC of India,Divisional Office,Jodhpur. Technical Bid of Tender will be opened on 21/04/2016 at 12.00 noon. Bidders or their representatives may be present at the time of opening of Technical bid. Financial Bid of only those bidders will be opened later on whose Technical bid is selected. The tender application must be accompanied by EMD (Earnest Money Deposit) of Rs. 30000/-(Thirty Thousand only) by DD/Banker s Cheque in favour of LIC of India payable at Jodhpur. EMD of unsuccessful bidders will be refunded without interest within one month from the date of finalization of tender.tender without EMD & Tender Fees will be subject to rejection.no Brokers/Intermediaries shall be entertained. The Sr. Divisional Manager, Divisional office, Jodhpur reserves the right to accept or reject any or all offers in full/part without assigning any reasons whatsoever. As two bid system is to be followed, three envelopes duly sealed should be used for submission of tender as detailed below:- A- Envelope No. 1 super scribed as Technical Bid, EMD & Other Vital Information should contain - a/ (E M D) of Rs. 30000/- by DD/Banker s Cheque in favour of LIC of India payable at Jodhpur. b/ Tender fee of Rs 500/- (non refundable) is required to be deposited through DD,if not deposited in cash at our counter. c/ Technical BID - Annexure- A. B, C, D, E and envelop should be sealed properly. d/ Paper Samples clearly mentioning the Paper Mill any one of following Century / Ballarpur / Orient / TNPL / Sirpur, GSM and quality of Paper duly signed by Bidder. Duly signed Terms & Conditions of the Tender. Samples are part of technical bid. Please give declaration in annexure D also. f/ Any other vital information if any and envelop should be sealed properly. B- Envelope No. 2 super scribed as Financial Bid for Plain continuous stationery should containa/ Financial Bid in Annexure F C-Envelope No. 3 should contain : Both the Envelope No. 1 and 2, are to be put into this envelope. The envelope should be sealed properly with sealing wax and shall be submitted,addressing The Chairman Store Committee, Second floor, LIC of India,Divisional Office, 1 West Patel Nagar, Circuit House Road, Jodhpur (Raj) - 342011 and should be super scribed as TENDER-10 FOR Blank Computer Continuous Sationery including Due Date 21.04.2016 11.00 AM. Sr Divisional Manager -: 1 :-
भ रत य ज वन ब म ननगम LIFE INSURANCE CORPORATION OF INDIA म ड़ ल क य लय : 1,व स ट पट ल नगर, सर क ट ह उस र ड, ज धप र (र ज.) 342011 Divisional Office : 1,West Patel Nagar, Circuit House Road, Jodhpur (Raj) - 342011 Terms & Conditions: 1-The tender should be sent so as to reach this office ON OR BEFORE THE DATE & TIME SPECIFIED. Tender received after that will be rejected. Both the Envelope No.-1(Technical Bid) with sample and No.-2(Financial Bid) are to be put into the Envelope No-3. The envelope should be sealed properly with sealing wax and super scribed as "Tender-10 for Plain Computer Continuous Stationery" (2016). The name of firm should be mentioned on the envelope 2-Earnest Money Deposit (E.M.D.) will be forfeited in case the tenderer refuses to execute the Order, either full or part, if placed at the quoted rates. In that event LIC may decide/debar/blacklist the concerned Supplier and the decisions will be final and binding on all concerned 3-Price quoted in Annexure F should be inclusive of all Taxes (Sale tax/vat/octroi/excise or any other tax), and other charges including Packing, delivery,transportation and unloading charges (F.O.R. Basis) for paper quality Maplitho 70 GSM with good brightness from any one of following reputed brand :- Century / Ballarpur / Orient / TNPL /Sirpur 4- Successful tenderers will have to provide Security Deposit @ 10% of the contracted value (where the quantum of order placed exceeds amount of Rs. 10 Lacs) in the form of Demand Draft/ Bankers Cheque/Bank Guarantees through Scheduled Banks. The deposit shall not carry any interest. 5-Quotations must be given, as per prescribed format as mentioned in Annexures duly sealed and signed by proprietor/director/manager of the firm and should be either TYPE WRITTEN or must be IN INK and should NOT Be with any hedging conditions or overwritten.if the rates are overwritten or not legible,the quotations will be subject to rejection. 6-Corporation reserves the right to accept any quotation in full or part. This does not necessarily mean that the lowest quotations will be accepted. The Corporation may within in its right award tendered job in part to one of the tenderer and remaining job to another tenderer. 7-All deliveries must be made on the basis of F.O.R Divisional Office, LIC of India,Divisional Office Jodhpur Stationery Department or as per our instructions within the jurisdiction of Jodhpur Division free of charge.if the delivery is not made to place mentioned above,the amount paid for shifting the goods from the place of delivery to stationery department will be deducted from the bill amount 8-If after the supply of materials, it is discovered that materials supplied are not according to the specification accepted, Penalty may imposed as decided by our competent authority or SUCH SUPPLY WILL BE REJECTED AT THE SUPPLIER S COST and they will have to supply materials exactly according to the specification and in the event of non- compliance with the condition, Corporation will be at liberty to take such action as it deems fit. - : 2 :-
भ रत य ज वन ब म ननगम LIFE INSURANCE CORPORATION OF INDIA म ड़ ल क य लय : 1,व स ट पट ल नगर, सर क ट ह उस र ड, ज धप र (र ज.) 342011 Divisional Office : 1,West Patel Nagar, Circuit House Road, Jodhpur (Raj) - 342011 9-Time limit for supply of stationery would be 30 days from the date of receipt of purchase order or date of approval of art work. Whichever is later.if supply is done within 31 days to 45 days from the date of receipt of purchase order or date of approval of art work (whichever is later) 1% penalty will be imposed on bill amount. If supply is made within 46 days to 60 days from the date of receipt of purchase order or date of approval of art work (whichever is later) 2% penalty will be imposed on bill amount and within 61 days to 90 days from the date of receipt of purchase order or date of approval of art work 3% penalty will be imposed on bill amount. Apart from Financial Penalty Corporation reserves the right to impose any other Penalty which include Cancellation of order, Termination of Contract or Blacklisting of the firm etc as deemed fit by our competent authority. 10-Expected gram maje(gsm ) of the stationery is indicated in the chart enclosed separately for each item. GSM quality should be necessarily according to the tender.deviation of 4% +/- may be ignored,but penalty as the competent authority thinks fit will be imposed in case of variation of GSM between 4% to 6%.Quantum will be decided by the Corporation and will be binding on the vendor. In case of variation 7% or more than 7% of GSM,entire stock will be returned & payment will not be made. 11-Stationery should be fit for printing not only on the Dot matrix printers but line printers and line matrix printers of 1000 LPM speed also. Punching, Locking and perforation of stationery should be proper so it may run smoothly on printer. Quality of carbon should be used in case of multiple copies,so as to get the proper printing on copy/copies. 12-Serial number and LIC logo is to be printed on each page as per our instructions. Punching/Locking of Continuous Stationery must be tallied with first and last page. 13-Packing- Size of packing box should match to the size of the contained stationery so that it does not get damaged in transportation. Labels should printed and pasted on each cartoon/box displaying name of vendor,particular of item,serial number if required and quantity. All type of computer stationery/ pre printed computer stationery should be packed in polythene paper and further packed in 5 ply corrugated carton with tape. Stationery without carton will not be accepted. 14-NO ALTERATIONS IN QUANTITY OR QUALITY of the items indented will be accepted and the period of execution and no enhancement in the rate of article shall be accepted unless previously ratified by the Corporation in writing. 15-Any tender not in compliance with given terms and conditions will be liable for rejection. No extra terms and conditions of the vendor will be accepted. If any vendor gives his own terms and conditions, his tender will be rejected without informing him. 16-Tender shall be valid for the period of One Year but Corporation reserves the right for any alteration in period of the tender which will be strictly binding on the suppliers. - : 3 :-
भ रत य ज वन ब म ननगम LIFE INSURANCE CORPORATION OF INDIA म ड़ ल क य लय : 1,व स ट पट ल नगर, सर क ट ह उस र ड, ज धप र (र ज.) 342011 Divisional Office : 1,West Patel Nagar, Circuit House Road, Jodhpur (Raj) - 342011 17- For Continuous stationery this shall be a running contract with an option to accept supply within the range of +/- 25%. The supplier is legally bound to meet our requirements from 75% to 125% of the ordered quantity at our discretion during the contract Period. We will place the order depending upon our requirement. 18- Payments will be made through NEFT,only after the complete and successful supply of order and on duly verification of quality of goods supplied with the quality/brand/company mentioned in tender. No advance or adhoc payments will be made. T.D.S. shall be deducted as per IT rules. 19/- Quantity of items required during the period mentioned is approximate however Corporation reserves the right to decrease the quantity required according to future need or any changes if required and this will be acceptable to all. 20-The Corporation reserves the right to cancel the contract/annual rate contract without assigning any reason at any time by giving 30 days notice in advance in case of simple termination contract/annual rate contract but in case of breach of the terms of the contract/annual rate contract may be terminated forthwith. 21-If it is found that the vendor is incompetent to complete the job even after the submission of consecutive proofs or is unable to follow the instructions given,the order may be withdrawn from such a vendor and he will be intimated of cancellation of order without any damage or compensation. 22. If at any point of time the Vendor is blacklisted from any of Offices of Corporation then this contract will be terminated immediately. 23- After engaging the services of the firms, if it is found that the services are not rendered to the satisfaction of the Corporation, the services will be terminated immediately and Corporation shall have the right to engage the services of any of other firms as it may deem fit. In this course if any financial loss/damage to reputation of Corporation is caused, the firms shall be legally bound to make good the same in monetary terms to be decided by LIC of India. 24-Any dispute arising out of this acceptance shall be referred to for Arbitration to The Sr. Divisional Manager, L.I.C. of India, Divisional Office, Jodhpur and his decision shall be binding on the Firm/Vendor/Manufacturer. The Firm/Vendor/Manufacturer shall not raise any question of the competence of the Sr. Divisional Manager to act as sole arbitrator. The competent authority reserves all the rights to accept and/or reject any tender without assigning reasons thereof. Any dispute arising out of or relating to this tender shall be deemed to have arisen in JODHPUR and shall be under adjudication a court in JODHPUR. 25- The tender notice is available at our official website: www.licindia.in/tender_notice. THE INSURANCE LAWS (AMENDMENT) ACT, 2015 1. In terms of provisions of Section 33 (3) of The Insurance Laws (Amendment) Act, 2015, Insurance Regulatory and Development Authority of India (IRDAI), is authorized to verify II such books of account, register, other documents and the data base in the custody of the contractor in respect of service outsourced by the LIC of India. It shall be the duty of the contractor to provide such documents/statements/information as may be required by IRDAI within such time as may be specified by IRDAI. - : 4 :-
भ रत य ज वन ब म ननगम LIFE INSURANCE CORPORATION OF INDIA म ड़ ल क य लय : 1,व स ट पट ल नगर, सर क ट ह उस र ड, ज धप र (र ज.) 342011 Divisional Office : 1,West Patel Nagar, Circuit House Road, Jodhpur (Raj) - 342011 2. In terms of provisions of Section 33 (4) of The Insurance Laws (Amendment) Act, 2015, Insurance Regulatory and Development Authority of India (IRDAI), if it considers expedient to do so, may direct any person hereinafter referred to as Investigating Officer, to make an investigation as specified under Sec.33 (1) or carry out an inspection as specified under Section 33 (2) of the Insurance Laws (Amendment) Act, 2015, who may examine on oath any Manager, managing Director or Other Officer of the service provider or contractor where the services are outsourced by LIC of India. We agree with all terms and conditions of the tender. Sr. Divisional Manager Tenderer Sign. / Name and Seal - : 5 :-
- : 6 :- Technical Bid (Application Form) Annexure A S.No. Information sought Information Provided. 1. Name of the Firm(In Block Letters) 2. Date of Establishment /Incorporation 3. Registration No. for registration under Companies Act,1956(Please enclose photocopy of certificate) 4. Correspondence address and telephone no. with email ID 5. Address of Head Office (If separate) and telephone No. 6. Status Proprietary/Partnership/ Private Limited Company/ Public Limited Company 7. Name of the Partners/Directors 8. Name of Chief Executive with his present address and Telephone Nos. 9. Name of Representative(s) with Designation who would be calling on us and attending to our jobs and his Contact Number. 10. Name of Bankers with address & telephone nos. IFSC Code & A/c No 11. PAN No. of the Firm(Please enclose photocopy) 12. Labour License nos. and validity under various section of Labour Lwas(Central Govt.)Please enclose photocopy of certificate) 13. Commercial Tax Registration No.(VAT) (Please enclose photocopy of certificate TIN) 14. E.P.F. Registration No.(Please enclose photocopy of certificate) 15. E.S.I. Registration No.(Please enclose photocopy of certificate) 16. Date of obtaining ISO 9001:2008 certificate and its validity upto...(please enclose photocopy of certificate) 17. Details if registered with any other Government Authority 18. State the latest Income Tax assessed year and amount of tax assessed(copies of last 03 years, IT Return, Balance Sheets & Revenue A/c to be enclosed)
19 Turnover for the last three financial years 2014-15 20 Details of stationery supplied to any office of LIC of India and /or prestigious P.S.U.(Central),(Please enclose photocopy of certificate) 21 Mention any other specialties of your Establishment 2013-14 2012-13... 22 Whether holding certificate under shops and establishment act (f yes renewed copy should be enclosed) 23 Is the firm registered under the factories act, Details of License No. (if yes renewed copy should be enclosed) 24 Have your ever been blacklisted by LIC of India or PSU/BFS Organization/Govt./Semi Govt./Quasi Govt Departments in India as on date of submission of bid (Note: Please type this form or fill it legible in ink. If space provided is insufficient, please type or write the replies on a separate sheet giving appropriate question number duly authenticating the same with seal and signature and attach it to the form) I/We request, Life Insurance Corporation of India, Divisional Office, Jodhpur, to consider our bid. We agree to abide by all the ELIGIBILITY CRITETRIA AND OTHER TERMS AND CONDITIONS AND DUTIES of Supplier and assure to render the services to the fullest satisfaction of the Corporation. Place Date.. Sign. With seal of firm/company Note: The Corporation reserves the rights to accept or cancel tender/bids of any of the Agencies at their absolute discreation without assigning any reason thereof. Applications received with incomplete information or alteration not authenticated with proper seal and signature will not be considered. - : 7 :-
ANNEXURE-B Details of Existing Clients: (Separate page must be submitted for each client) Name of Company Address of Company Name of Contact person Designation Landline No Mobile No. Email ID Details of services provided in last 2 years to the above mentioned company (Ref. No., date of work order etc. with photocopies of same) Place Date. Sign. With seal of the firm/company - : 8:-
Annexure - C ELIGIBILITY CRITERIA FOR BIDDERS 1. The firm/supplier should in the profession for at least 3 years (copy of proof must be enclosed) 2. The firm/supplier should be on the approved panel of at least 3 reputed firms. 3. The firm/supplier should have registration with state and local authorities for undertaking the profession (copies of proof to be enclosed) 4. Minimum annual turnover of the company should be Rs. 50 lacs and above during any of the last three years and experience of having executed an order of one PSU/Govt. client worth Rs. 10 lakhs and above for any one of the last three years. 5. The company should have a valid PAN card issued by Income Tax Authorities. 6. The firm/suppliers who have been black listed /removed earlier by any office of LIC of India should not apply. 7. The Firm/Supplier should have their own setup/factory/ for Printing of Computer Continuous Stationery. Broker/Dealer/other inter mediatory should not apply. 8. At least 02 samples of each item should be submitted along with Tender clearly mentioning the Name of Paper Mill (from any one of condition no.3) and GSM. Samples should be countersigned by tender participants. Tenders without samples will not be entertained. 9. Samples should be kept in the Envelope containing Technical Bid only. 10. If any firm found/reported that a penalty has imposed due to quality or any other issue With us or any other of our office previously, we are right to consider or not such firms tender. Declaration: I/We have read the instructions appended to the form and I/We understand that if any false information is revealed at a later date, any contract made between ourselves and the Corporation, on the basis of the information given by me/us shall be treated as invalid at the sole discretion of the Corporation and I/We will be solely responsible for the consequences and shall make good all loses caused to LIC of India in the process. I/We agree that the decision of the Corporation in selection of tender will be final and binding on me/us. All the information furnished by me hereunder is correct to the best of my knowledge and belief. I/We have no objection in inspection of my/our premises/workshop, shop etc is done by the official of the Corporation including inspection of the quality of any or all items of the tender. Place Date. Sign With seal of the firm/company - : 9 :-
Annexure - D Declaration regarding Samples I /We here by confirm that what ever information given regarding Samples is true to the best of my knowledge & belief Name of Paper Mill, GSM etc mentioned is correct and if selected and in future any supply of material will be at par with quality as submitted as samples 1. Whether 02 set of Samples submitted for each item : 2. Whether two part continuous stationery with carbon Sample is attached : 3. Whether samples is compatible/fit for dot matrix as well as high speed line printer as per condition no. 11 : 4. Whether Locking of carbon stationery is proper : 5. Name of Paper Mill (From any one of Condition no. 3) : 6. GSM of paper : 7. Whether paper is Maplitho White with good brightness : Place Date. Sign With seal of the firm/company Note : Please write paper mill name, GSM, quality on sample also with seal & signature. - : 10 :-
Annexure- E UNDERTAKING Ref: - LIC Tender No. ----------------------DATE------------------ We hereby confirm that we have not been black-listed by LIC or PSU/BFSI Organization / Government / Semi -Govt / Quasi Govt. Departments in India, as on date of submission of bid in response to the above Tender. I also agree with your terms and conditions quoted in tender. Dated at this day of 20. Authorized Signatory Signature Name: Designation: Name & Address of the company/firm Seal of the company - : 11 :-
KEEP IN SEPARATE ENVELOP LIFE INSURANCE CORPORATION OF INDIA DIVISIONAL OFFICE JODHPUR REF : TENDER NO. 10 /2016/ PLAIN COMPUTER CONTINUOUS STATIONERY FINANCIAL BID ANNEXURE F S L. N O PARTICULARS 1. 10 x12 x1 PLAIN COMPUTER CONTINUOUS BACKGROUND WITH LIC LOGO STATIONERY (SHEETS MUST BE SERIALLY NUMBERED) 2. 10 x12 x2 PLAIN COMPUTER CONTINUOUS BACKGROUND WITH LIC LOGO STATIONERY.RAT ES FOR 1000x2 SHEET WITH GOOD QUALITY CARBON (SHEETS MUST BE SERIALLY NUMBERED) 3. 15 x12 x1 PLAIN COMPUTER CONTINUOUS BACKGROUND WITH LIC LOGO STATIONERY (SHEETS MUST BE SERIALLY NUMBERED) 4. 15 x12 x2 PLAIN COMPUTER CONTINUOUS BACKGROUND WITH LIC LOGO STATIONERY.RAT ES FOR 1000x2 SHEET WITH GOOD QUALITY CARBON (SHEETS MUST BE SERIALLY NUMBERED) PAPER SPECIFICA TION & MILL 70 GSM, MAPLITHO WHITE, GOOD BRIGTNESS, CENTURY/ BALLARPUR /ORIENT/ TNPL/ SIRPUR MILL PAPER WITH LIC LOGO 70 GSM, MAPLITHO WHITE, GOOD BRIGTNESS, CENTURY/ BALLARPUR /ORIENT/ TNPL/ SIRPUR MILL PAPER WITH LIC LOGO 70 GSM, MAPLITHO WHITE, GOOD BRIGTNESS, CENTURY/ BALLARPUR /ORIENT/ TNPL/ SIRPUR MILL PAPER WITH LIC LOGO 70 GSM, MAPLITHO WHITE, GOOD BRIGTNESS, CENTURY/ BALLARPUR /ORIENT/ TNPL/ SIRPUR MILL PAPER WITH LIC LOGO SIZE OF PAPER 10 x12 x1 10 x12 x2 15 x12 x1 15 x12 x2 APPROX. QUANTI TY IN SHEETS 40 LACS 10 LACS 10 LACS 1 LACS RATES (PER 1000) IN FIGURES RATES (PER THOUSAND) IN WORDS Sign With seal of the firm/company -:12:-