PERFORMANCE MANAGEMENT Performance Officer Enterprise Program Management Research & Evaluation Data Quality Strategic Planning & Performance O RGANIZATION SUMMARY FY 2016 FY 2016 Proposed Proposed Organization FTE Funding PERFORMANCE OFFICER 2.00 $ 358,267 Enterprise Program Management 8.00 $ 1,191,990 Research & Evaluation 7.00 $ 988,039 Strategic Planning & Performance 3.00 $ 523,122 Total Organization 20.00 $ 3,061,418 Page 311
Performance Officer MISSION To actively equip and support senior leadership and instructional and administrative staff in their efforts to: fully achieve strategic goals; monitor, meet and exceed annual and longterm district performance targets; increase organizational data literacy and data quality; make informed, datadriven decisions; and continuously improve instructional and operational processes and outcomes for the ultimate benefit of students. S TAFFING & E XPENDITURES Operating Budget Staffing by POSITION The FY 2016 proposed operating staffing is 2.00 FTE, no change from the FY 2015 approved budget. UNRESTRICTED STAFFING PERFORMANCE OFFICER Officer 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 TOTAL 2.00 2.00 2.00 2.00 RESTRICTED STAFFING PERFORMANCE OFFICER TOTAL 0.00 0.00 0.00 0.00 TOTAL OPERATING STAFFING PERFORMANCE OFFICER Officer 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 TOTAL OPERATING STAFFING 2.00 2.00 2.00 2.00 Page 312
Operating Budget Expenditures by OBJECT The FY 2016 proposed operating budget for the Performance Officer is $358,257, a decrease of ($21,889) under the FYS2015 approved budget. The decrease in unrestricted expenditures is associated with the reduction of parttime temporary funds and employee benefits changed by employee designation. There is no change in restricted expenditures for FY 2016. UNRESTRICTED EXPENDITURES PERFORMANCE OFFICER Salaries & Wages $ 271,074 $ 253,190 $ 253,190 $ 247,481 Employee Benefits $ 63,086 $ 70,064 $ 70,064 $ 53,884 Contracted Services $ $ 800 $ 800 $ 800 Supplies & Materials $ 7,604 $ 5,277 $ 5,277 $ 5,277 Other Operating Expenses $ 12,546 $ 14,100 $ 14,100 $ 14,100 Expenditure Recovery $ $ $ $ TOTAL $ 354,310 $ 343,431 $ 343,431 $ 321,542 RESTRICTED EXPENDITURES PERFORMANCE OFFICER Salaries & Wages $ $ $ $ Employee Benefits $ $ $ $ Contracted Services $ 10,057 $ 36,725 $ 36,725 $ 36,725 Supplies & Materials $ $ $ $ Other Operating Expenses $ $ $ $ Expenditure Recovery $ $ $ $ TOTAL $ 10,057 $ 36,725 $ 36,725 $ 36,725 TOTAL OPERATING EXPENDITURES PERFORMANCE OFFICER Salaries & Wages $ 271,074 $ 253,190 $ 253,190 $ 247,481 Employee Benefits $ 63,086 $ 70,064 $ 70,064 $ 53,884 Contracted Services $ 10,057 $ 37,525 $ 37,525 $ 37,525 Supplies & Materials $ 7,604 $ 5,277 $ 5,277 $ 5,277 Other Operating Expenses $ 12,546 $ 14,100 $ 14,100 $ 14,100 Expenditure Recovery $ $ $ $ TOTAL $ 364,367 $ 380,156 $ 380,156 $ 358,267 Page 313
OPERATING EXPENDITURES BY COST CENTER FY 2016 Cost Center Number Description Proposed PERFORMANCE OFFICER 30818 Performance Officer $ 358,267 TOTAL $ 358,267 OPERATING EXPENDITURES BY CATEGORY/OBJECT Other Salaries Fringe Contracted Supplies Operating Capital Expenditure Category & Wages Benefits Services & Materials Expenses Outlay Recovery Total PERFORMANCE OFFICER Administration $ 247,481 $ $ 37,525 $ 5,277 $ 14,100 $ $ $ 304,383 Fixed Charges $ $ 53,884 $ $ $ $ $ $ 53,884 TOTAL $ 247,481 $ 53,884 $ 37,525 $ 5,277 $ 14,100 $ $ $ 358,267 Page 314
Enterprise Program Management MISSION To support the senior leadership team in maintaining a current portfolio of major system initiatives (programs and projects); ensure that grants supported by the Enterprise Program Management Office (EPMO) are compliant with grant reporting requirements; provide intuitive and actionable grant status reports to Executive Leadership and Grant Sponsors; and review applicable grants documentation to ensure accuracy, completeness, and timely submission to funding agencies. C ORE SERVICES PROJECT MANAGEMENT & SUPPORT Provide project and program management consulting, education and oversight to support Sponsors and Functional Project Managers in executing major system initiatives and other projects to successful closure. Manage systemwide projects and programs, as directed. OUTCOME: Improved school system effectiveness, efficiency and accountability due to staff s increased capability to effectively plan, manage and deliver projects ontime and within budget PORTFOLIO MANAGEMENT Support the senior leadership team in selecting and prioritizing proposed initiatives which best support the objectives of the system s Strategic Plan; maintain the PGCPS Portfolio of Initiatives; and coordinate Initiative and Portfolio Status Reporting. OUTCOMES: Staff s increased knowledge of project management via professional development and mentoring Staff s increased ability to successfully and consistently manage portfolio initiatives Consistent delivery of expected results and outcomes from the system s highpriority initiatives S TAFFING & E XPENDITURES Operating Budget Staffing by POSITION The FY 2016 proposed operating staffing for Enterprise Program Management is 8.00 FTE, no change from the FY 2015 approved budget. UNRESTRICTED STAFFING ENTERPRISE PROGRAM MANAGEMENT Director 1.00 1.00 1.00 1.00 Admin Support Specialist 2.00 2.00 1.00 1.00 Admin Support Technician 1.00 1.00 1.00 1.00 Secretary 0.00 0.00 1.00 1.00 Technical Resource Analyst 4.00 4.00 4.00 4.00 TOTAL 8.00 8.00 8.00 8.00 Page 315
RESTRICTED STAFFING ENTERPRISE PROGRAM MANAGEMENT TOTAL 0.00 0.00 0.00 0.00 TOTAL OPERATING STAFFING ENTERPRISE PROGRAM MANAGEMENT Director 1.00 1.00 1.00 1.00 Admin Support Specialist 2.00 2.00 1.00 1.00 Admin Support Technician 1.00 1.00 1.00 1.00 Secretary 0.00 0.00 1.00 1.00 Technical Resource Analyst 4.00 4.00 4.00 4.00 TOTAL 8.00 8.00 8.00 8.00 Operating Budget Expenditures by OBJECT The FY 2016 proposed operating budget for Enterprise Program Management is $1.1 million, an increase of $61,882 over the FY 2015 approved budget. The increase in unrestricted expenditures for salaries and wages and employee benefits supports negotiated pay increases and additional funding for contracted services to support grant application software. There are no restricted expenditures associated with this office. UNRESTRICTED EXPENDITURES ENTERPRISE PROGRAM MANAGEMENT Salaries & Wages $ 785,421 $ 816,583 $ 816,583 $ 862,211 Employee Benefits $ 218,954 $ 246,130 $ 246,130 $ 250,384 Contracted Services $ 73,402 $ 51,500 $ 51,500 $ 63,500 Supplies & Materials $ 5,439 $ 5,295 $ 5,295 $ 5,295 Other Operating Expenses $ 13,056 $ 10,600 $ 10,600 $ 10,600 Expenditure Recovery $ $ $ $ TOTAL $ 1,096,272 $ 1,130,108 $ 1,130,108 $ 1,191,990 Page 316
RESTRICTED EXPENDITURES ENTERPRISE PROGRAM MANAGEMENT TOTAL $ $ $ $ TOTAL OPERATING EXPENDITURES ENTERPRISE PROGRAM MANAGEMENT Salaries & Wages $ 785,421 $ 816,583 $ 816,583 $ 862,211 Employee Benefits $ 218,954 $ 246,130 $ 246,130 $ 250,384 Contracted Services $ 73,402 $ 51,500 $ 51,500 $ 63,500 Supplies & Materials $ 5,439 $ 5,295 $ 5,295 $ 5,295 Other Operating Expenses $ 13,056 $ 10,600 $ 10,600 $ 10,600 Expenditure Recovery $ $ $ $ TOTAL $ 1,096,272 $ 1,130,108 $ 1,130,108 $ 1,191,990 OPERATING EXPENDITURES BY COST CENTER FY 2016 Cost Center Number Description Proposed ENTERPRISE PROGRAM MANAGEMENT 30816 Enterprise Program Management $ 1,191,990 TOTAL $ 1,191,990 OPERATING EXPENDITURES BY CATEGORY/OBJECT Other Salaries Fringe Contracted Supplies Operating Capital Expenditure Category & Wages Benefits Services & Materials Expenses Outlay Recovery Total ENTERPRISE PROGRAM MANAGEMENT Administration $ 862,211 $ $ 63,500 $ 5,295 $ 10,600 $ $ $ 941,606 Fixed Charges $ $ 250,384 $ $ $ $ $ $ 250,384 TOTAL $ 862,211 $ 250,384 $ 63,500 $ 5,295 $ 10,600 $ $ $ 1,191,990 Page 317
Research & Evaluation MISSION To provide program evaluation services and conducts research studies of pertinent educational issues in accordance with the needs of the system in order to enable the school system s leadership and staff to make researchbased, datadriven decisions on the effectiveness and efficiency of programs/initiatives; additionally, serves as the thirdparty research approval body to staff and community partners in order to protect the rights and welfare of students, parents, and staff involved in thirdparty research studies. C ORE SERVICES PROGRAM EVALUATION SERVICES Conduct valid and reliable program evaluations that focus on outcomes and/or processes through the application of established research methods. OUTCOME: Service customers are equipped to make researchbased and datadriven decisions regarding the future status of a given program/initiative and, if necessary, objectively identify areas for improvement in the delivery of the district s programs/initiatives. RESEARCH SERVICES Conduct research, stakeholder surveys, meta analyses, and literature reviews of pertinent educational issues in accordance with the needs of the system. OUTCOMES: Service customers make researchbased decisions that contribute to the district s strategic goals Service customers create plans to address areas identified as in need of improvement THIRDPARTY RESEARCH APPROVAL Review all proposals for research not sponsored by the district to ensure that the rights, privacy, and welfare of any student, parent, or staff involved in research are protected. OUTCOME: Approved thirdparty research which maintains the district s compliance with FERPA, COMAR, and other governing federal, state, and district s regulations. S TAFFING & E XPENDITURES Operating Budget Staffing by POSITION The FY 2016 proposed operating staffing for Research & Evaluation is 8.00 FTE, no change from the FY 2015 approved budget. Page 318
UNRESTRICTED STAFFING RESEARCH & EVALUATION Admin Support Specialist 4.00 4.00 4.00 4.00 Director 1.00 1.00 1.00 1.00 Officer 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 Technical Resource Analyst 1.00 1.00 1.00 1.00 TOTAL 8.00 8.00 8.00 8.00 RESTRICTED STAFFING RESEARCH & EVALUATION TOTAL 0.00 0.00 0.00 0.00 TOTAL OPERATING STAFFING RESEARCH & EVALUATION Admin Support Specialist 4.00 4.00 4.00 4.00 Director 1.00 1.00 1.00 1.00 Officer 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 Technical Resource Analyst 1.00 1.00 1.00 1.00 TOTAL 8.00 8.00 8.00 8.00 Operating Budget Expenditures by OBJECT The FY 2016 proposed operating budget for Research & Evaluation is $1.1 million, a net decrease of ($30,220) under the FY 2015 approved budget. The increase in unrestricted expenditures for salaries and wages and employee benefits supports negotiated pay increases. The decrease in restricted expenditures in both contracted services and supplies and materials is due to the expiration of the Race To The Top grant. Page 319
UNRESTRICTED EXPENDITURES RESEARCH & EVALUATION Salaries & Wages $ 639,235 $ 710,821 $ 710,821 $ 764,670 Employee Benefits $ 164,382 $ 200,600 $ 200,600 $ 210,706 Contracted Services $ 50,505 $ 53,500 $ 53,500 $ 53,500 Supplies & Materials $ 6,622 $ 109,635 $ 109,635 $ 109,635 Other Operating Expenses $ 9,119 $ 7,550 $ 7,550 $ 7,550 Expenditure Recovery $ $ $ $ TOTAL $ 869,863 $ 1,082,106 $ 1,082,106 $ 1,146,061 RESTRICTED EXPENDITURES RESEARCH & EVALUATION Salaries & Wages $ $ $ $ Employee Benefits $ $ $ $ Contracted Services $ 52,902 $ 78,949 $ 5,410 $ 5,410 Supplies & Materials $ 20,636 $ 20,910 $ 274 $ 274 Other Operating Expenses $ $ $ $ Expenditure Recovery $ $ $ $ TOTAL $ 73,538 $ 99,859 $ 5,684 $ 5,684 TOTAL OPERATING EXPENDITURES RESEARCH & EVALUATION Salaries & Wages $ 639,235 $ 710,821 $ 710,821 $ 764,670 Employee Benefits $ 164,382 $ 200,600 $ 200,600 $ 210,706 Contracted Services $ 103,407 $ 132,449 $ 58,910 $ 58,910 Supplies & Materials $ 27,258 $ 130,545 $ 109,909 $ 109,909 Other Operating Expenses $ 9,119 $ 7,550 $ 7,550 $ 7,550 Expenditure Recovery $ $ $ $ TOTAL $ 943,401 $ 1,181,965 $ 1,087,790 $ 1,151,745 Page 320
OPERATING EXPENDITURES BY COST CENTER FY 2016 Cost Center Number Description Proposed RESEARCH & EVALUATION 46401 Research and Evaluation $ 988,039 46005 Data Quality $ 163,706 TOTAL $ 1,151,745 OPERATING EXPENDITURES BY CATEGORY/OBJECT Other Salaries Fringe Contracted Supplies Operating Capital Expenditure Category & Wages Benefits Services & Materials Expenses Outlay Recovery Total RESEARCH & EVALUATION Administration $ 764,670 $ $ 54,144 $ 109,635 $ 7,550 $ $ $ 935,999 MidLevel Administration $ $ $ $ $ $ $ $ Instructional Salaries & Wages $ $ $ $ $ $ $ $ Textbooks & Instructional Supplies $ $ $ $ 274 $ $ $ $ 274 Other Instructional Costs $ $ $ 4,766 $ $ $ $ $ 4,766 Special Education $ $ $ $ $ $ $ $ Student Transportation Services $ $ $ $ $ $ $ $ Operation of Plant $ $ $ $ $ $ $ $ Fixed Charges $ $ 210,706 $ $ $ $ $ $ 210,706 TOTAL $ 764,670 $ 210,706 $ 58,910 $ 109,909 $ 7,550 $ $ $ 1,151,745 Page 321
Strategic Planning & Performance MISSION To provide Strategic Planning and GrantSeeking services to divisions/departments, schools, and community partners; develop the PGCPS Strategic Plan; ensure compliance with the PGCPS Strategic Plan Update requirements; and competitively secure grant funding to support the achievement of our strategic priorities. C ORE SERVICES STRATEGIC PLANNING Collaborates with executive leadership to define strategic planning processes, formulate strategic priorities, map the system s strategic direction, assist in determining the resources required to pursue strategic priorities, and support staff in the achievement of Strategic Plan and Strategic objectives by converting strategic priorities to actionable plans and providing additional consultative services; plan and coordinate the activities necessary to produce the annual PGCPS Strategic Plan (or Update) in compliance with Maryland State Department of Education (MSDE) mandates. OUTCOMES: Leadership and staff to align on and employ a disciplined approach for engaging in strategic thinking and planning Increased assessment and transparency of the school system s strategic planning process Increased achievement potential of prioritized goals and objectives as a result of a comprehensive approach to strategic planning and risk mitigation Heightened advocacy and support from external communities and stakeholders resulting from increased confidence and planned engagement in the system s strategic planning processes Compliance with MSDE requirements Increased confidence at the State level regarding PGCPS performance and plans to meet federal and statemandated requirements GRANT SEEKING Strategically identifies grant sources and facilitates competitive proposal/application development to secure funding in support of the system s strategic priorities. OUTCOMES: Increased preparedness of the district to seek funding opportunities Sustained/increased funding to support district initiatives, programs and priorities DATA QUALITY At a system level, proactively identify and resolve threats to data quality and work within data systems to develop data flow processes; lead the continued development of the system s plan for data governance, including work with the data stewards as agents for improving data quality. At an office level, proactively identify and resolve threats to data quality and work with that office to create data quality processes and procedures. OUTCOME: More errorfree data for use in appropriate decision making in support of improved student achievement Page 322
S TAFFING & E XPENDITURES Operating Budget Staffing by POSITION The FY 2016 proposed operating staffing for Strategic Planning & Performance is 3.00 FTE, no change from the FY 2015 approved budget. UNRESTRICTED STAFFING STRATEGIC PLANNING & PERFORMANCE Admin Support Specialist 2.00 2.00 2.00 2.00 Director 1.00 1.00 1.00 1.00 TOTAL 3.00 3.00 3.00 3.00 RESTRICTED STAFFING STRATEGIC PLANNING & PERFORMANCE Program Specialist 3.00 0.00 0.00 0.00 TOTAL 3.00 0.00 0.00 0.00 TOTAL OPERATING STAFFING STRATEGIC PLANNING & PERFORMANCE Admin Support Specialist 2.00 2.00 2.00 2.00 Director 1.00 1.00 1.00 1.00 Program Specialist 3.00 0.00 0.00 0.00 TOTAL 6.00 3.00 3.00 3.00 Operating Budget Expenditures by OBJECT The FY 2016 proposed operating budget for Strategic Planning & Performance is $523,122, a net increase of $16,780 over the FY 2015 approved budget. The increase in unrestricted expenditures for salaries and wages and employee benefits supports negotiated pay increases. The decrease in restricted expenditures in employee benefits is due to the expiration of the Michael and Susan Dell grant. Page 323
UNRESTRICTED EXPENDITURES STRATEGIC PLANNING & PERFORMANCE Salaries & Wages $ 371,305 $ 354,023 $ 354,023 $ 380,204 Employee Benefits $ 109,905 $ 114,415 $ 114,415 $ 116,834 Contracted Services $ 14,649 $ 18,668 $ 18,668 $ 18,668 Supplies & Materials $ 1,887 $ 2,761 $ 2,761 $ 2,761 Other Operating Expenses $ 9,272 $ 4,655 $ 4,655 $ 4,655 Expenditure Recovery $ $ $ $ TOTAL $ 507,018 $ 494,522 $ 494,522 $ 523,122 RESTRICTED EXPENDITURES STRATEGIC PLANNING & PERFORMANCE Salaries & Wages $ 270,397 $ $ $ Employee Benefits $ 103,662 $ 11,820 $ 11,820 $ Contracted Services $ $ $ $ Supplies & Materials $ $ $ $ Other Operating Expenses $ 6,578 $ $ $ Expenditure Recovery $ $ $ $ TOTAL $ 380,637 $ 11,820 $ 11,820 $ TOTAL OPERATING EXPENDITURES STRATEGIC PLANNING & PERFORMANCE Salaries & Wages $ 641,702 $ 354,023 $ 354,023 $ 380,204 Employee Benefits $ 213,567 $ 126,235 $ 126,235 $ 116,834 Contracted Services $ 14,649 $ 18,668 $ 18,668 $ 18,668 Supplies & Materials $ 1,887 $ 2,761 $ 2,761 $ 2,761 Other Operating Expenses $ 15,850 $ 4,655 $ 4,655 $ 4,655 Expenditure Recovery $ $ $ $ TOTAL $ 887,655 $ 506,342 $ 506,342 $ 523,122 Page 324
OPERATING EXPENDITURES BY COST CENTER FY 2016 Cost Center Number Description Proposed STRATEGIC PLANNING & PERFORMANCE 42140 Strategic Planning and Performance $ 523,122 TOTAL $ 523,122 OPERATING EXPENDITURES BY CATEGORY/OBJECT Other Salaries Fringe Contracted Supplies Operating Capital Expenditure Category & Wages Benefits Services & Materials Expenses Outlay Recovery Total STRATEGIC PLANNING & PERFORMANCE Administration $ 380,204 $ $ 18,668 $ 2,761 $ 4,655 $ $ $ 406,288 Textbooks and Instructional Supplies $ $ $ $ $ $ $ $ Other Instructional Costs $ $ $ $ $ $ $ $ Fixed Charges $ $ 116,834 $ $ $ $ $ $ 116,834 TOTAL $ 380,204 $ $ 18,668 $ 2,761 $ 4,655 $ $ $ 406,288 Page 325
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